Council

That the minutes of the regular meetings of Council, dated March 7, 2011 and March 21, 2011, the confidential minutes of the closed session of Council dated March 21, 2011, and the minutes of the special meeting of Council dated March 21, 2011, be approved, subject to revising the minutes of the special meeting of Council dated March 21, 2011, to reflect that Councillor Robinson was in attendance..

That the recommendations of the Community Services Committee meeting of March 22, 2011, be approved.

That the recommendations of the Administrative Services Committee meeting of March 22, 2011, be approved.

That the report on the 2010 Employee Engagement Survey from the Strategy, Policy and Communications department, dated March 14, 2011, be received.

That the recommendations of the Administrative Services Committee meeting of March 22, 2011, be reconsidered.

That Council resolve into a closed meeting session for the purpose of dealing with personal matters about an identifiable individual, including municipal employees, with respect to Item 6 - 2011-2014 Citizens Appointments to Committees and Boards, of the Administrative Services Committee meeting of March 22, 2011.

That the following by-law(s) be passed: 2011-044 A by-law to confirm the proceedings of a meeting of Council. ADJOURNMENT The Mayor adjourned the meeting at 8:35 p.m. _______________________________ ________________________________ ROB BURTON VICKI TYTANECK MAYOR ASSISTANT CLERK FIFTH Meeting - Regular Session The Community Services Committee met in regular session this 22 nd day of March, 2011 in the Council Chamber of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville, commencing at 7:00 p.m. Present: Chairperson - Councillor Pam Damoff Councillors - Tom Adams - Dave Gittings - Marc Grant Staff - D. Lunardo, Commissioner of Community Services - D. Bloomer, Commissioner of Infrastructure and Transportation Services - D. Cozzi, Director of Engineering and Construction - C. Mark, Director of Parks and Open Space - C. Toth, Director of Environmental Policy - E. Scalera, Acting Director of Roads and Works Operations - H. Ellison, Manager of Parking and Halton Court Services - S. Tam, Manager of Roads and Works Operations - S. Das, Water Resources Engineer - L. Morgan, Committee Coordinator Regrets: Councillors - Allan Elgar - Ralph Robinson Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEM(S) With the consensus of the Committee members, the items were considered out of order . 1. Salt Management Plan Update - Report from Roads and Works Operations Department, February 15, 2011 Moved by Councillor Adams That the update

That a license agreement between the Town of Oakville (Town) and Hydro One Networks Inc. (HONI), for HONI lands in front of 2300 Upper Middle Road West, to provide a walkway connection be approved; 2. That a sub-license agreement between Town and Legend Creek Homes Upper Middle Ltd. (Legend) for the lands above noted to provide Legend with a development staging area, be approved; 3. That the Mayor and Clerk be authorized to execute the license agreements; and 4. That the Town Solicitor be authorized to make minor modifications to the license agreements which do not affect the substance of the agreements.

That the purchase and sale agreement between the Town of Oakville (Town) and Melrose Investments Inc. (Melrose) dated August 19, 2010, be approved; and 2. That the Mayor and Clerk be authorized to execute the purchase and sale agreement.

That the request by the property owners of 460 Wyecroft Road to enter into an encroachment agreement to permit the existing landscaped gardens and the company’s ground sign within the Wyecroft Road road allowance, as detailed in the report from the Department of Engineering and Construction, dated March 2, 2011, be approved; and 2. That the Mayor and Clerk be authorized to execute an encroachment agreement, to the satisfaction of the Town Solicitor, with the owners of 460 Wyecroft Road.

That the report from the Environmental Policy and Engineering and Construction departments regarding the Collaboration on Water Sustainability Plan Project, dated March 7, 2011, be received; 2. That the Mayor and Clerk be authorized to execute a grant funding agreement with the Ministry of the Environment in order that the town may participate in a study to facilitate the development of municipal water sustainability plan requirements; and 3. That the Town Solicitor be authorized to make any necessary minor modifications to the agreement that do not affect the substance of the agreement.

That an agreement between the Regional Municipality of Halton and the Town of Oakville for an easement through the West Oakville Sports Park for the Boyne Sewage Pumping Station Trunk Sewer, be approved; 2. That permission for the Region to enter and monitor underground water levels prior to and after construction of the trunk sewer project be approved; 3. That the Mayor and Clerk be authorized to execute the agreement; and 4. That the Town Solicitor be authorized to make minor modifications to the easement agreement that do not affect the substance of the agreement.

That the minutes of the Environmental Strategic Plan Advisory Committee meeting of January 26, 2011, be received.

That the minutes of the Cultural Advisory Committee meeting of February 9, 2011, be received.

That the minutes of the Transit Advisory Committee meeting of February 9, 2011, be received.

That the 2011 Street Light Capital Program, as detailed in the report from the Department of Roads and Works Operations, dated February 1, 2011, be received.

That this matter be deferred to the next Community Services Committee meeting.

That the Parking Operations 2010 Annual Report, as detailed in the report from the Department of Engineering and Construction, dated February 23, 2011, be received.

That the 2011 Business Plan and Budget for Halton Court Services, as detailed in the report from the Department of Engineering and Construction dated February 23, 2011, be approved; and 2. That the Halton Municipal Partners be authorized to implement the recommendations contained within the 2011 Budget and Business Plan.

That the license agreement between the Halton Regional Police Services (HRPS) and the Town of Oakville for the existing radio tower at 2535 Rebecca Street be approved; and 2. That Council authorize the Mayor and Clerk to execute the license agreement.

That the lease agreement between the Town of Oakville and ACS Logistics Transportation Inc. (ACS) for the Town lands at 1011 North Service Road East be approved; 2. That council authorize the Mayor and Clerk to execute the lease agreement; and 3. That the Town Solicitor be authorized to make minor modifications to the lease agreement which do not affect the substance of the agreement.

That the lease agreements between the Town of Oakville and 1195726 Ontario Limited , Keith Milner of Bronte Yacht Brokerage & Sales, and North Shore Boat Works Limited, be approved; 2. That Council authorize the Mayor and Clerk to execute the lease agreements; and 3. That the Town Solicitor be authorized to make minor modifications to the lease agreements which do not effect the substance of the agreements.

That the 2010 Year End Financial Report and Surplus Disposition be received; 2. That the transfers to and from reserves and reserve funds and transactions contained in this report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; and 4. That the operating budget surplus that exists, after all accounting transactions are complete, be distributed in the following order: a. $500,000 be identified as a contribution to the 2011 Operating Budget b. $1,500,000 be transferred to the Fire Equipment Reserve c. $150,000 be transferred to the Parks Equipment Reserve d. $250,000 be transferred to the Litigation Reserve e. Any additional surplus be transferred to the Tax Stabilization Reserve.

That a license agreement between the Town of Oakville and 2143111 Ontario Limited for lands in front of 2441 Lakeshore Road West to be used for parking be approved; 2. That the Mayor and Clerk be authorized to execute the license agreement; and 3. That the Town Solicitor be authorized to finalize the terms of the license agreement in accordance with the report from the Legal Department dated March 7, 2011.

That the terms of reference for the Property Standards Committee be amended to increase the composition of the committee to 6, consisting of 3 citizen members and up to 3 alternate appointees. 2. That the recommendation contained in Appendix A of the staff report dated March 4, 2011, from the Clerk’s department, be approved confirming the citizen appointments to various committees and boards.

That the minutes of the Accessibility Advisory Committee meeting of January 13, 2011, be received.

That the minutes of the Accessibility Advisory Committee meeting of February 10, 2011, be received.