Council

That the minutes of the regular meetings of Council, dated May 16, 2011 and May 24, 2011, and the confidential minutes of the closed session of Council, dated May 24, 2011, be approved.

That Council extend its congratulations to Emily Boycott, Elisha Donaghey‑Johnston, Stephanie VanDamme, and Sofia Dershko, members of the Oakville Butterflies Gymnastics Club on their achievement of being 4 of the 5 chosen members of Team Canada, to compete in the Special Olympic Rhythmic Gymnastics World Games event in Athens, Greece, in June 2011; and 2. That Council extend its best wishes to the Special Olympic Rhythmic Gymnastics athletes, including its 5 th member Christina Campbell from Ottawa, Ontario, for success during the 2011 World Games.

That the recommendations of the Community Services Committee meeting of May 25, 2011, be approved.

That the recommendations of the Administrative Services Committee meeting of May 25, 2011, and the confidential report of the closed session of the Administrative Services Committee meeting of May 25, 2011, be approved subject to the separation of Items 5 and C-1 – Woodington Lane Private Sewage Pump Station.

That the recommendations of the Administrative Services Committee meeting of May 25, 2011, regarding Items 5 and C-1 - Woodington Lane Private Sewage Pump Station, be approved.

That Councillors Adams, Damoff, Elgar and Johnston be appointed to the 2012 Budget Committee. The Mayor’s acceptance of the foregoing motion and decision that it was not contrary to Section 2.5(1)(c) of the Procedure By-law, was raised as point of order by Councillor Damoff. The Mayor called the vote on whether the decision of the Chair should be upheld.

That Mayor Burton and Councillors Adams, Gittings and Knoll be appointed to the Task Force to review options to advisory committees.

That the resolutions as submitted by Oakville Hydro Corporation with regard to the following matters be approved: a. acceptance of the consolidated financial statements of Oakville Hydro Corporation; b. compensation for Directors of Oakville Hydro Corporation; c. appointment of auditors of the Oakville Hydro Corporation; and 2. That the Mayor, as Shareholder Representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

That the verbal update report from the Mayor and Chief Administrative Officer regarding the new Oakville hospital, be received.

That the Board of Directors of Oakville Hydro Corporation be reduced to nine directors from thirteen directors and that the Shareholder Direction and Unanimous Shareholder Declaration be amended accordingly; 2. That the resolution submitted by Oakville Hydro Corporation with respect to the election of the directors and the chair of the board be approved to include the following appointments: Chair Directors Gary Burkett David Brennan Mayor Rob Burton Atul Chandra Ray Green Ingrid Hann Marie Oswald Mike Russill Robert Wickham 3. That the Mayor, as shareholder representative pursuant to the Shareholder Direction, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder of Oakville Hydro Corporation.

That Council resolve into a closed meeting session for the purpose of dealing with a proposed/pending acquisition/disposition of land, with respect to Item C‑2.

That recommendation contained in the confidential report dated April 12, 2011, from the Legal Department, be denied; 2. That the sale of Khasla Gate surplus lands to Willowbay Investments Inc. be approved in accordance with the direction provided to staff in the closed meeting session; and 3. That the Mayor and Clerk be authorized to execute the purchase and sale agreement accordingly.

That the May 25, 2011 Planning Services report, PD-052-11, regarding Item C1 – Community Services Committee May 10, 2011 Agenda, Proposed/Pending Acquisition/Disposition of Land, be received.

That the following by-law(s) be passed: 2011-070 A by-law to confirm the proceedings of a meeting of Council.

That the purchase and sale agreement for .151 hectares (.373 acres) between the Town of Oakville and the Regional Municipality of Halton be approved; 2. That the temporary working easement agreement for .136 hectares (.336 acres) between the Town of Oakville and the Regional Municipality of Halton, be approved; 3. That the Mayor and Clerk be authorized to execute the purchase and sale and temporary working easement agreements; and 4. The Town Solicitor be authorized to make minor modifications to the agreements which do not affect the substance of the agreements.

That the 2010 Creek Erosion Inventory and Assessment Study, as detailed in the report dated April 28, 2011, from the Engineering and Construction Department, be received.

That the Progress Report and Financial Results as at March 31, 2011 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in this report be approved; and 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report.

That the request from Clan MacKenzie Society of Canada (Oakville) for approval to conduct lottery events in the Town of Oakville be approved.

That the request from the Canadian Tire Financial Services (CTFS) Employees' Charity Trust, Oakville for approval to conduct lottery events in the Town of Oakville be approved.

That the sublease in the amount of $38,000.00 between the Town of Oakville and Wellspring Haltom Peel for the space leased by the Town of Oakville at 1148 Winston Churchill Boulevard, be approved; 2. That the Mayor and Clerk be authorized to execute the sublease agreement; and 3. That the Town Solicitor be authorized to make minor modifications to the sublease agreement which do not affect the substance of the agreement.

That Committee resolve into a closed meeting session for the purpose of dealing with a matter pertaining to solicitor-client privilege with respect to Item C-1.

That the confidential report from the Legal Department, dated April 28, 2011, Item C1, be received.

That the report from the Legal Department, dated April 28, 2011, Item 5, be received.

That the Harbour Services Policy (MS-HAR-001) be approved; and that the Harbour Operations – Payment and Refund (MS-HAR-001-001) and Change or Transfer of Vessel (MS-HAR-001-002) procedures be received. 2. That the following current policies and procedures be approved as reviewed and/or amended: a. G-GEN-001 Policy Governing Policies and Procedures b. G-BRD-001 Public Listing of Residents and Community Associations Policy c. G-BRD-001-001 Public Listing of Residents and Community Associations Procedure d. G-BRD-002 Boards Committees Associations Policy e. G-BRD-002-001 Creation, Amendment and Dissolution of Boards and Committees Procedure f. G-BRD-002-002 Council Appointment to Internal Boards Procedure g. G-BRD-002-003 Council Appointment to External Boards Procedure h. G-GEN-004 Access to Records and Information Policy i. G-GEN-004-002 Request for Information from Staff by Individual Members of Council Procedure j. G-GEN-004-004 Record of Council and Committee Proceedings Procedure k. G-GEN-004-005 Election Officials Records Procedure l. G-GEN-005-002 Council Use of Administrative Staff Procedure m. G-GEN-005-003 Council Newsletter Procedure n. G-GEN-007 Agendas Meeting and Resolutions Policy o. G-GEN-007-001 Responding to Resolutions Procedure p. G-GEN-007-002 Submission and Distribution of Agenda Items Procedure q. G-GEN-007-003 Public Meeting Protocol Procedure r. HR-MNG-001 Attendance Policy s. HR-MNG-005 Occupational Health and Safety Policy t. HR-RCT-001 Recruitment P

That the Ward Boundary Review report, dated April 21, 2011 from the Clerk’s department be received.

That this meeting now adjourn.