Council

That the minutes of the regular meetings of Council dated November 19, 2012 and December 10, 2012, and the confidential minutes of the closed session of Council dated November 19, 2012, be approved.

That the recommendations of the Budget Committee meeting of November 15, 2012 reconvened November 20, 2012 and the confidential report of the closed session of the Budget Committee meeting of November 15, 2012 reconvened November 20, 2012, be approved.

That the recommendations of the Budget Committee meeting of November 21, 2012 reconvened December 6, 2012, be approved.

That the recommendations of the Budget Committee meeting December 13, 2012 be approved.

That the recommendations of the Community Services Committee meeting of December 11, 2012, be approved.

That the recommendations of the Administrative Services Committee meeting of December 11, 2012, be approved.

That the presentation from the Oakville Hydro Corporation, be received; and 2. That the confidential resolution contained in the letter to the Commissioner of Corporate Services dated December 10, 2012, from the Vice President & General Manager, Oakville Hydro Energy Services, be approved.

WHEREAS By-law 2011-144, the Town of Oakville Procedure By-law allows Council to resolve at any time into a Committee of Whole session by resolution, at which time the rules of procedure governing Standing Committees, established in section 2.6 apply with the exception of 2.6 b) precluding recorded votes; and WHEREAS section 2.6 e) of By-law 2011-144 does not allow motions resolved in the negative to be entered in the minutes of Standing Committees; THEREFORE BE IT RESOVED, that the Procedure By-law be amended to allow a recorded motion that is resolved in the negative during a Committee of the Whole session, to be entered in the minutes and that the requirements of the Public Notice and Engagement Policy be waived to enable this amendment to the by-law to be approved without public notice as it is minor in nature.

That staff be requested to prepare a report addressing traffic and parking issues on Fox Run Circle.

That staff be requested to report back on the timing of the update to the Harbours Master plan.

That the following by-law(s) be passed: 2012-109 A by-law to provide for an interim tax levy in 2013. (Re: ASC Item 1) 2012-112 A by-law to amend By-law 1984-1 (The Traffic By-law). (Re: CSC Item 2) 2012-114 A by-law to amend By-law 1990-24 - A by-law to appoint Municipal Law Enforcement Officers . 2012-115 A by-law to dedicate certain land as part of a public highway - (Part 1, Plan 20R-19349 - Hays Boulevard, and Part 2, Plan 20R-19349 - Post Road) . 2012-116 A by-law to delegate authority to permit the use and occupation of a municipal right of way or portion thereof and enable fees for such permits, under sections 23.2 and 391 of the Municipal Act, 2001 and to repeal By-law 2009-095, as amended. (Re: ASC Item 8) 2012-117 A by-law to amend By-law 2006-005 (the Sign By-law). (Re: ASC Item 10) 2012-118 A by-law to amend By-law 2010-185 being a by-law to make appointments to the Board of Management for the Kerr Village Business Improvement Area. (Re: ASC Item 5) 2012-119 A by-law to amend By-law 2010-183 being a by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area. (Re: ASC Item 5) 2012-121 A by-law to amend By-law 2005-026 (the Oakville Taxicab Licensing By-law) with respect to licence fees . 2012-122 A by-law to confirm the proceedings of a meeting of Council .

That Committee resolve into a closed meeting session to deal with an item pertaining to personal matters about an identifiable individual, including municipal employees, with respect to Item 1.

That the confidential verbal report from the Commissioner of Corporate Services provided on November 15, 2012 regarding the budget impact on union and non-union negotiations be received.

That the verbal presentations from each of the town’s commissioners and the director of Strategy, Policy and Communications be received.

That the report dated October 26, 2012 from the Parks and Open Space department on Harbours Business Plan Impacts – Result of Draft Agreements with Clubs, be received

That the report on Pilot Results – Free Transit for Seniors, dated October 25, 2012, from Oakville Transit be received. 2. That, in accordance with the Council disposition of June 18, 2012, the 2013 Budget Committee consider formalizing a one day per week program, providing free transit for seniors 65 years and up, and any related financial implications be

That the financial implications identified in the report dated October 24, 2012 from the Parks and Open Space department on Banning Smoking on Town Parkland be

That the financial implications identified in the report dated October 24, 2012 from the Parks and Open Space department on Emerald Ash Borer Rebate for the Treatment of Private Ash Trees be

That the costs for the 2013 RBC Canadian Open, as outlined in the report dated October 29, 2012 from the Economic Development department, be funded from reserves; and 2. That this recommendation be

That the compliance report for expenses excluded from the 2013 budget outlined in the report from the Financial Planning Department dated November 6, 2012 be adopted as a requirement of Ontario Regulation 284/09 passed under the Municipal Act, 2001 .

That the presentations from delegations regarding the 2013 operating and capital budgets be received.

That, recognizing the proposed tax levy increase will be based on 1.47% assessment growth, the 2013 recommended Operating and Capital Budgets as presented in the 2013 Operating Budget and the 2014 – 2015 Forecast Budget Document be approved, subject to the following adjustments: a. a transfer to the allowance for tax write-off’s be authorized in the amount of $233,200 in 2013 to offset the impact of Section 40 assessment appeal settlements in 2012; b. a new North Service Road East Transit route be introduced in 2013, on a one year trial basis, to be funded from the tax levy in the amount of $138,000 and that staff report back on the success of the trial based on performance measures; c. free Monday transit service be introduced for seniors at an annual cost of $45,200 to be funded from the tax levy; d. the 2013 impact of implementing the smoking ban on town parkland in the amount of $18,600 be funded from the tax stabilization reserve as a one-time cost in 2013; e. the one-time cost of $64,000 for the 2013 RBC Canadian Open in 2013 be funded from the tax stabilization reserve; f. the budget for grants to cultural groups administered by the Arts Council be increased by $2,000 from $98,000 to $100,000 to be funded from the tax levy, and g. the transit efficiencies identified by the Director of Transit totaling $326,100 be approved and that the transit operating budget be reduced accordingly. 2. That the 2013 net Town of Oakville levy request of $152,301,000 be approved resultin

That the request by Gingerman Social Eatery Inc. to enter into a license agreement to the satisfaction of the Town Solicitor, to permit the establishment of a seasonal outdoor patio within the road allowance along the property frontage of 335 Kerr Street, as detailed in the report from the Engineering and Construction department, dated November 19, 2012, be approved; and 2. That the Mayor and Clerk be authorized to execute a license agreement with the owners of Gingerman Social Eatery Inc.

That By-law 2012-112; a by-law to amend By-law 1984-1 (The Traffic By-law), as detailed in the report from the Engineering and Construction Department, dated November 14, 2012, be passed.

That the report dated October 30, 2012, from the Engineering and Construction Department be received as the request from Siemens Canada Limited has been

That the report from the Environmental Policy Department, dated November 23, 2012, regarding the Oakville State of the Environment Report (SOER) 2012, be received; and 2. That prior to finalization the Director, Environmental Policy, be authorized to make minor edits to the Oakville SOER 2012 that do not substantially affect the substance of the report.

That the report on Partners for Climate Protection Program (PCP) and Corporate Energy Management Update, dated November 23, 2012, from the Environmental Policy Department, be received; 2. That the integration of the Energy Conservation and Demand Management Green Energy Act regulation requirements with the town’s Partners for Climate Protection program and the 2009/2010 Corporate Energy Management Plan, be endorsed; 3. That the revised PCP greenhouse gas (GHG) emission reduction target of 50% below 2014 per capita (tonnes CO2e/person) emissions by 2057 for both the corporation and the community, and the proposed review process for GHG emission reduction target setting, be approved; and 4. That staff be requested to report back in 2013 on interim emission targets for the Town of Oakville, as well as the current and historical emission targets set by the provincial and federal governments.

That the report from the Environmental Policy and Engineering and Construction departments regarding the Water Sustainability Plan Framework Project, dated November 22, 2012, be received.

That the implementation of the on-street paid parking program for North Oakville, as outlined in the report dated November 16, 2012, from the Engineering and Construction Department, be approved.

That By-law 2012-109, a by-law to provide for an interim tax levy in 2013, be passed.

That the recommended apportionment of taxes in the amount of $71,127.71 attached as Appendix A to the report of the Financial Operations Department dated November 27, 2012, be approved.

That the Purchase and Sale Agreement between the Town of Oakville and the purchaser of 2317 Yolanda Drive, be approved; 2. That Council authorize the Mayor and Clerk to execute all requisite documentation; and 3. That the Town Solicitor be authorized to make minor modifications to the Purchase and Sale Agreement which do not affect the substance of the Agreement.

That the November 20, 2012 report from the Clerk’s Department regarding 2012 Noise Exemption Permits be received.

That By-law 2012-118, a by-law to amend By-law 2010-185, being a by-law to make appointments to the Board of Management for the Kerr Village Business Improvement Area, be passed. 2. That By-law 2012-119, a by-law to amend By-law 2010-183, being a by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area, be passed.

That the October 31, 2012 report from the Clerk’s Department providing an update on Driving Schools be received.

That the Town of Oakville Multi-Year Accessibility Plan 2012-2017 from the Strategy, Policy and Communications and Human Resources departments dated November 26, 2012, be received.

That the updated Human Resources - Leave of Absence Policy (HR-MNG-004), the Respectful Conduct Policy, previously titled Workplace Harassment, (HR-MNG-008), and the Flexible Work Arrangements Policy (HR-MNG-010), be approved, and the following procedures be received: a. Pregnancy/Parental Leave (HR-MNG-004-006) b. Respectful Conduct (HR-MNG-008-002) c. Accommodation (HR-MNG-008-003 d. Workplace Violence (HR-MNG-005-002) e. Compressed Work Week (HR-MNG-010-001) f. Flex Time (HR-MNG-010-002) g. Reduced Work Week (HR-MNG-010-003) h. Telecommuting (HR-MNG-010-004). 2. That the amended Council Remuneration, Allowances, Benefits, Expenses, Conferences and Seminars procedure (G-GEN-005-001), be approved. 3. That the updated Municipal Services – Building Services Policy (MS-PDB-001), be approved and the following procedures be received: a. Building Enterprise Model procedure (MS-PDB-001-001) b. Encroachment Agreement Permits procedure (MS-PER-004-005). 4. That By-law 2012-116, which replaces the former Municipal Right of Way Activity Permit By-law 2009-095 as amended, be passed.

That the Progress Report and Financial Results as at September 30, 2012 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the Progress Report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; 4. That the capital projects adjustments as identified in the report be approved; 5. That a new reserve be created entitled “Planning Enterprise reserve”, and that any surplus in the Planning program be transferred to this reserve; and 6. That the projected net surplus be distributed as follows: a. $500,000 be transferred to the Economic Provision reserve as identified in the report; b. $100,000 be transferred to the Tax Stabilization reserve to be used in 2013 to fund service delivery and operational reviews; c. $200,000 be transferred to the Tax Stabilization reserve to be used in 2013 to fund additional contract services for woodlot maintenance; d. $437,635 be transferred to the Winter Control reserve to bring the reserve to 25% of the annual winter control budget; and e. any remaining surplus be transferred to the Tax Stabilization reserve.

That the Sign By-law 2006-005, be amended to: a. allow election signs along road corridors on designated arterial roadways only, which include major arterial, multi-purpose arterial, minor arterial and industrial arterial roadways; and b. prohibit display of election signs within road corridors abutting town owned buildings; and 2. That By-law 2012-117, a by-law to amend By-law 2006-005 (Schedule ‘D’), be passed as revised to include the addition of all classes of arterial roadways.

That the minutes of the Accessibility Advisory Committee meeting of November 8, 2012, be received.