Council

That the minutes of the regular meetings of Council dated August 12, 2013 and September 9, 2013, and the confidential minutes of the closed session of Council dated September 9, 2013, be approved.

That the recommendations of the Community Services Committee meeting of September 10, 2013, be approved.

That the recommendations of the Administrative Services Committee meeting of September 10, 2013 and the confidential report of the closed session of the Administrative Services Committee meeting of September 10, 2013, be approved, subject to the separation of Item 4 - Proposed sale to Halton District School Board of Town owned lands previously part of Ridge Drive.

That the recommendation of the Administrative Services Committee meeting of September 10, 2013, regarding Item 4 - Proposed sale to Halton District School Board of Town owned lands previously part of Ridge Drive , be approved as amended to change the reference to the “French Halton Public District School Board” to the “Conseil scolaire Viamonde”.

That the September 16, 2013 presentation by Douglas Carr, Town Solicitor, be received.

That staff, in consultation with the Halton Regional Police Service, be requested to provide a report on potential amendments to applicable town by-laws to prohibit individuals from urinating on public property within the town.

That staff, in consultation with DriveTest Oakville, be requested to report back on: (a) required amendments to the Licensing By-law to prohibit driving instruction in new Test Route areas; and (b) potential options and associated costs for alternative mechanisms to minimize disturbances and protect the safety of area residents who live in or adjacent to DriveTest locations.

That the following by-law(s) be passed: 2013-057 A by-law to provide for the execution of documents on behalf of The Corporation of the Town of Oakville. (Re: ASC Item 3) 2013-082 A by-law to dedicate certain land as part of a public highway (Part 1, Plan 20R-19632 - South Service Road East). 2013-084 A by-law to amend By-law 1990-24 – A by-law to appoint Municipal Law Enforcement Officers. 2013-089 A by-law to confirm the proceedings of a meeting of Council.

That the Oakville Environmental Fund – Annual Oakville Community Foundation (OCF) Report dated August 22, 2013, be received.

That physical traffic calming on Sedgewick Crescent in the vicinity of Ecole Patricia Picknell, as detailed in the staff report from the Engineering and Construction Department, dated August 8, 2013, be approved.

That an exemption to Town Policy EN-TRE-001 - Tree Protection, be approved to allow the owner of 427 Saville Crescent to remove 3 large cedar trees located on town property across the front of the property subject to the following conditions: i) the owner is responsible for the cost of removing the 3 cedars and stumps; ii) the owner is responsible for reinstating the town boulevard; iii) the owner provide compensation to the town for the value of 3 trees ($900.00); iv) the owner ensure that the removal of the trees is undertaken by a licensed and insured contractor; and v) securities be obtained from the owner prior to final remediation of the town property.

That the Oakville Minor Baseball Association (OMBA) be permitted to complete the 2013 season with unpaid permit fees for previously booked fields which currently reside within the town’s receivables; 2. That payment for the use of additional facilities by OMBA received in 2013 be applied to new permits instead of outstanding arrears; and 3. That staff be authorized to negotiate final payment terms with OMBA for its 2013 unpaid permit fees, based on terms satisfactory to the Commissioner of Community Services, Town Treasurer, and Town Solicitor in accordance with the principles set out in the report from the Parks and Open Space Department, dated August 29, 2013.

That the installation of a Pedestrian Signal at the intersection of Donovan Bailey Park and Rebecca Street be approved in accordance with provisions contained in the report from the Parks and Open Space Department, dated August 8, 2013; and 2. That funding for the installation of the Pedestrian Signal be allocated from the Donovan Bailey Park Redevelopment capital budget.

That the report Ontario One Call System Implementation , as detailed in the report from the Roads and Works Operations Department, dated August 12, 2013, be received.

That the recommended apportionment of taxes in the amount of $2,810.13 attached as Appendix A to the report of the Financial Operations department dated August 13, 2013, be approved.

That By-law 2013-057, being a by-law to provide for the execution of documents on behalf of the Town of Oakville, be approved.

That the sale of lands identified as part of Lot 14 Con. 2, and further described in the report as revised by staff to replace references to the “French Halton Catholic District School Board” with the “French Halton Public District School Board”, be approved. 2. That the Mayor and Clerk be authorized to execute all requisite documentation in connection with the sale of this property. 3. That the Town Solicitor be authorized to make minor modifications to the agreement of purchase and sale that do not affect the substance of the agreement.

That the Human Resources – Volunteer Policy (HR- RCT-004) and the Public Holidays Policy (HR-MNG-003), be approved as amended, and the updated Volunteer (HR-RCT-004-001), Public Holidays – Full and Temporary Employees (HR-MNG-003-001), Public Holidays – Part-time and Students (HR-MNG-003-002), Military Reservist Leave (HR-MNG-004-002), Bereavement Leave (HR-MNG-004-003), and Supervisors and other Non-Union Overtime (HR-MNG-009-002) procedures, be received. 2. That the Municipal Services – Storm Water Management Pond Policy (MS-ENC-001) be approved and the reviewed Storm Water Management Pond Procedure (MS-ENC-001-001), be received. 3. That OMERS be notified of the change to the provisions of the Military Reservist Leave procedure relating to the payment of the town’s portion of contributions to the OMERS pension plan, when an employee on Military Reservist Leave elects to purchase all or part of leave period.

That the August 19, 2013 report from the Clerk’s Department providing an update on low frequency noise be received.

That the four recently renovated committee rooms in Town Hall be renamed in keeping with a geographical theme that recognizes Oakville’s historical roots, by retaining the names for the Oakville and Trafalgar rooms, and renaming the other two rooms as the Bronte room and the Palermo room.

That the Emergency Management Review attached as Appendix A to the June 19, 2013 report of the Director, Internal Audit be received and the recommendations and action plans reported in Appendix A be implemented by management.

That the Progress Report and Financial Results as at June 30, 2013 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; 4. That $724,000 be pre-approved from the 2014 capital budget for project 43301313, to facilitate placement of the order for the pumper vehicle for station #9 in 2013; 5. That a transfer of $122,000 be approved from the roads development charges reserve fund in order to proceed with the purchase of a scissor lift and skid steer; 6. That a new reserve be created titled “Environmental Initiatives” and that the $15,000 budgeted in the Environmental Policy operating budget be transferred to this reserve; and 7. That the Town Treasurer or designate be authorized to approve transfers from the “Environmental Initiatives” reserve to support environmentally sustainable purchases.

That this Committee resolve into a closed meeting session for the purpose of dealing with a matter pertaining to personal matters about an identifiable individual with respect to Item 7.