Council

That the minutes of the regular meetings of Council dated April 28, 2014 and May 12, 2014, and the confidential minutes of the closed session of Council dated May 12, 2014, be approved.

That the recommendations of the Community Services Committee meeting of May 20, 2014, be approved, subject to the separation of Item 4 – Oakville Arena Redevelopment.

That the recommendation of the Community Services Committee meeting of May 20, 2014, regarding Item 4 – Oakville Arena Redevelopment, be amended by the addition of the following clause 4: “4. That staff be requested to report back with options for Council’s consideration to include provisions for a possible outdoor rink, including reviewing sponsorship options and modest exercise equipment for Oakville Arena.”

That the recommendations of the Administrative Services Committee meeting of May 20, 2014, be approved.

That the resolution submitted by the Chair of the Advisory and Nominating Committee of the Oakville Hydro Corporation in the confidential correspondence to the Mayor and Members of Council dated May 10, 2014, with regard to the appointment of directors and the Chair of the Corporation be approved, as follows: Directors: Mayor Robert Burton David Brennan CAO Raymond Green Michael Russill John K Mitchell James Westlake Clifford Inskip Donald McCreesh Chair: Marie Oswald; and 2. The Mayor, as Shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in it capacity as the sole shareholder of Oakville Hydro Corporation.

That the notice of intention to designate be issued under Section 29, Part IV of the Ontario Heritage Act , for the Oakville Arena at 133 Rebecca Street.

WHEREAS Canada Post has announced plans to cease door-to-door delivery in Oakville and other communities; WHEREAS many citizens, especially seniors and persons with disabilities, will be impacted by this change; and WHEREAS issues of concern for the Town of Oakville related to the placement of the new community mailboxes include, but are not limited to, access for seniors and persons with disabilities, the location of the boxes and impacts to adjacent properties, traffic, parking, land use policy, street lighting, littering, graffiti removal, theft and vandalism, snow and ice clearance, downloading of responsibilities and costs; THEREFORE BE IT RESOLVED: THAT the Federal Government direct Canada Post to maintain the current system of residential door-to-door postal delivery in Canada and that the Federation of Canadian Municipalities be requested to support this motion; and THAT a copy of this resolution be sent to the Prime Minister and Minister of Transport responsible for Canada Post Corporation, the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the Region of Halton, City of Burlington, Town of Milton, Town of Halton Hills, local Members of Parliament and Members of Provincial Parliament and Canada Post.

That the report from Chief Administrative Officer Ray Green on the partnerships between the town and its historic business improvement areas (BIAs) and specific initiatives to support the Downtown Oakville BIA be received.

That the interim way-finding, as referenced in the report from the Department of Engineering and Construction dated May 21, 2014 be approved. 2. That a Public Information Centre be scheduled in June to solicit public input on free parking programs themes B and C as outlined in this report, and that staff report back to Community Services Committee (CSC) on July 14, 2014.

That this meeting proceed beyond the hour of 10:00 p.m., but no later than 10:30 p.m.

That the CAO and Town Solicitor be authorized to execute a lease agreement for the former Post Office building at 193-197 Church Street, in accordance with the terms outlined in confidential Appendix B to the report from the Economic Development Department, dated May 20, 2014; and 2. That the CAO be authorized to make non-material changes to the above-noted lease agreement.

That staff be requested to analyze, report on and make recommendations to resolve the issues and concerns brought forward by the Trafford Crescent residents in the correspondence dated May 5, 2014 addressed to the Mayor and Members of Council, listed in the Information Items.

That staff be requested to report back on options to provide a fee based memorial park bench program that would allow residents to adopt existing park benches, and review the particular case that brought this concept to light down in the Bronte area. The report shall address options for adoption renewals similar to the memorial tree program and funding models that ensure the program is fully self-funding.

That the following by-law(s) be passed: 2014-011 A by-law to stop up and close for all purposes a portion of Khalsa Gate, being Parts 2, 5, 12, 13, 14, 15 and 16 on Plan 20R-19541. (Re: CSC Item 1) 2014-016 A by-law to provide for early voting and reduced hours of voting in institutions and retirements homes on Voting Day in the 2014 Municipal Election. (Re: ASC Item 6) 2014-051 A by-law to dedicate certain land as part of a public highway - (Part of Block 131, Plan 20M-528 - River Oaks Boulevard). 2014-053 A by-law to dedicate certain land as part of a public highway - (Block 122, Plan 20M-1114 - Sixteen Mile Drive; Block 123, Plan 20M-1114 - Kaitting Trail; Blocks 341 and 344, Plan 20M-1139 - North Park Boulevard; Block 342, Plan 20M-1139 - Kingsholm Drive; Block 343, Plan 20M-1139 - Sawmill Street; Blocks 345 and 346, Plan 20M-1139 - Hoey Crescent; Block 347 and 348, Plan 20M-1139 - Masterman Crescent. 2014-065 A by-law to amend Schedule “D” to By-law 2006-005 (the Sign By-law). (Re: ASC Item 4) 2014-066 A by-law to enter into a Funding Agreement for the Transfer of Federal Gas Tax Revenues and to repeal By-law 2005-210 and By-law 2010-063. (Re: ASC Item 5) 2014-078 A by-law to confirm the proceedings of a meeting of Council.

That By-law 2014-011, a by-law to stop up and close for all purposes a portion of Khalsa Gate, being Parts 2, 5, 12, 13, 14, 15 and 16 on Plan 20R-19541, as detailed within the staff report from the Engineering and Construction department, dated April 29, 2014, be approved; and 2. That the Legal department be authorized to register By-law 2014-011 in compliance with the Municipal Act 2001 .

That the Crossing Guard Review as detailed in the report from the Roads and Works Operations department, dated April 3, 2014, be

That the property owners of 149 Balsam Drive be requested to remove the decorative wall, foundation and underground electrical lines/conduit from within the road allowance, to the satisfaction of the Director of Engineering and Construction.

That the 2014 Pedestrian Crossover Conversion Program, as detailed in the report from the Engineering and Construction department, dated March 21, 2014, be approved.

That the report from the Recreation and Culture department, dated April 22, 2014, on Oakville Arena Redevelopment, be received; 2. That Option 2 be approved as the preferred concept plan for the redevelopment of Oakville Arena; and 3. That Option 2 be

That the sale of Town-owned property in front of 3358 Lakeshore Road West to the adjoining owner be approved conditional on finalization of those conditions described in the report from the Legal Department dated April 15, 2014; 2. That the agreement of purchase and sale be executed in accordance with By-law 2013-057; and 3. That the Town Solicitor be authorized to make minor modifications to the agreement of purchase and sale that do not affect the substance of the agreement.

That the exchange of lands between the Town of Oakville and the Polish Alliance of Canada at 1425 Ninth Line be approved. 2. That the agreement be executed in accordance with by-law 2013-057. 3. That the Town Solicitor be authorized to make minor modifications to the agreement of purchase and sale which do not affect the substance of the agreement.

That By-law 2014-065, being a by-law to amend By-law 2012-117, Schedule ‘D’ of the Sign By-law 2006-005, be passed.

That By-law 2014-066, a by-law to enter into a Funding Agreement for the Transfer of Federal Gas Tax Revenues and to repeal By-law 2005-210 and By-law 2010-063, be passed. 2. That the CAO and Acting Clerk be authorized to sign and execute the funding agreement in accordance with By-law 2013-057.

That the new Corporate Security Policy (A-BMG-002) be approved. 2. That the updated Code of Conduct for Members of Council and Local Board Members Policy (G-GEN-006) be approved. 3. That the Occupational Health, Safety and Workplace Violence Policy (HR-MNG-005) be reconfirmed as approved, and the Workplace Violence (HR-NMG-005-002) and the Part-Time Equity procedures (HR-MNG-009-006) be received. 4. That the updated Employee Code of Conduct Policy (HR-MNG-006) be approved and the Ethics and Efficiency Hotline procedure be received. 5. That the Fraud and Misconduct Policy (HR-MNG-00, now covered under the Employee Code of Conduct Policy and the Ethics and Efficiency Hotline procedure (HR-MNG-007) be rescinded. 6. That the new Community Development Policy (MS-CDV-001) be approved and the Building Services Policy (MS-PDB-001) be rescinded.

That By-law 2014-016, a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on Voting Day, Monday, October 27, 2014, be passed.

That the Terms of Reference attached as Appendix A to the report dated April 10, 2014 from the Clerk’s department establishing a Joint Compliance Audit Committee, be approved.

That the Progress Report and Financial Results as at March 31, 2014 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in this report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; and 4. That additional capital funding requirements and scope changes identified in this report be approved.

That the report, PRESTO (Fare Card) Revenue Review dated March 14, 2014 from the Internal Audit department be received; and 2. That the recommendations and action plans reported be implemented by management.

That the minutes of the Accessibility Advisory Committee meeting of April 10, 2014, be received.

That this meeting now adjourn.