Council

That the minutes of the regular meetings of Council dated August 11, 2014 and September 8, 2014, and the confidential minutes of the closed session of Council dated August 11, 2014, be approved.

That the recommendations of the Administrative Services Committee meeting of September 15, 2014 and the confidential report of the closed session of the Administrative Services Committee meeting of September 15, 2014, be approved.

That the recommendations of the Community Services Committee meeting of September 15, 2014, be approved, subject to the separation of Item 9 – Oakville Children's Festival and Item 10 – Transit Intelligent Transportation System (ITS) Update.

That the recommendation of the Community Services Committee meeting of September 15, 2014, regarding Item 9 – Oakville Children's Festival, be approved.

That the recommendation of the Community Services Committee meeting of September 15, 2014, regarding Item 10 – Transit Intelligent Transportation System (ITS) Update, be approved.

That the Mayor’s Annual Oakville Status Report be received.

That staff be requested to report back to Council on the feasibility of naming a section of the Munn’s Creek Trail, close to Margot Park, or suggesting an alternate form of recognition, for Ian Dutton; a River Oaks resident, softball coach and respected community volunteer who was a fixture on the trail system for most of his life.

That staff be requested to report back to Council on options for traffic calming on Munn's Avenue fronting River Oaks Public School from River Oaks Boulevard West to Margot Street, to maintain student safety, curb speeding and lessen noise pollution, with options including, but not limited to a reduction in the number of speed cushions.

That staff be requested to report back to Council on the feasibility of allowing temporary parking measures including, but not limited to street and laneway parking, in the new Woodhaven communities east of Neyagawa Boulevard from Dundas Street to North Park Boulevard, until such a time as regional road and internal community construction is completed.

That staff be requested to report back to Council on the feasibility of and possible locations for on street parking on River Oaks Boulevard West.

That staff be requested to report back at the October 6, 2014 Council meeting on the issue of the existing driveway encroachment at 230 Trafalgar Road.

That the following by-law(s) be passed: 2014-077 A by-law to permit the charging of a convenience fee, service charge or surcharge in connection with payment card processing services on behalf of the Town of Oakville for property taxes and parking tickets and on behalf of Oakville Hydro for utilities. (Re: ASC Item 11) 2014-086 A by-law to authorize Capital Works to be funded in years beyond the term of Council. (Re: ASC Item 1) 2014-100 A by-law to amend By-law 1984-1 (The Traffic By-law). (Re: CSC Item 3) 2014-110 A by-law to amend By-law 2010-183 being a by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area. (Re: ASC Item 8) 2014-111 A by-law to dedicate certain lands as part of public highway (Part 1 on Plan 20R-19703 – Lakeshore Road West). (Re: CSC Item 5) 2014-112 A by-law to provide for the levying of payments in lieu of taxes for the year 2014 on Halton Healthcare Service Corp. (Oakville) and Sheridan College of Applied Arts & Technology. (Re: ASC Item 3) 2014-118 A by-law to confirm the proceedings of a meeting of Council.

That the Parking Operations 2013 Annual Report, as detailed in the staff report from the Department of Engineering and Construction, dated August 11, 2014, be received.

That the Senior Manager, Transportation Planning and Engineering, be designated as the primary authority and the Manager, Traffic Operations, be designated the alternate authority responsible for the approval of traffic signal installation drawings for locations under the jurisdiction of the Town of Oakville, as detailed in the staff report dated August 1, 2014.

That By-law 2014-100, a by-law to amend By-law 1984-1 (Traffic By-law), as detailed in the report from the Engineering and Construction Department, dated July 25, 2014, be approved.

That the Oakville Environmental Fund – Annual Oakville Community Foundation (OCF) Report dated August 22, 2014, be received.

That By-law 2014-111, a by-law to dedicate certain lands as part of public highway (PART 1 on Plan 20R-19703 – Lakeshore Road West), as detailed within the staff report from the Engineering and Construction Department, dated August 27, 2014, be approved; and 2. That the Legal Department be authorized to register By-law 2014-111 in compliance with the Municipal Act 2001 .

That the report entitled Wedgewood Drive Speeding Concerns , dated August 1, 2014, be received.

That the staff report, Maplehurst Avenue Roadside Drainage Assessment , from the Department of Engineering and Construction, dated August 13, 2014, be received.

That this item be referred to Council without recommendation.

That the report from Oakville Transit entitled Transit Intelligent Transportation System (ITS) Update , dated August 18, 2014, be received.

That the report on the Let’s Be Livable Community Sustainability Plan dated August 22, 2014, be endorsed; 2. That the Director, Environmental Policy, be authorized to make minor edits that do not result in substantive changes in order to finalize the Plan; and 3. That the Town of Oakville promote the Let’s Be Livable Community Sustainability Plan by continuing to facilitate, enable and encourage community action to enhance Oakville’s sustainability, resiliency and livability.

That the report from the Recreation and Culture department, entitled World Health Organization Age-Friendly Designation , dated August 11, 2014, be received; 2. That staff create a task force comprised of cross-departmental staff to develop an Age-Friendly Plan; 3. That the task force establish a community baseline assessment by engaging and educating the community on age-friendly; 4. That the World Health Organization Age-Friendly criteria for age-friendly and the Ontario Seniors Secretariat’s guide for age-friendly be endorsed as the basis for the establishment of a baseline for the Age-Friendly Plan; and 5. That staff report back to Council in Q4, 2015 on the community baseline findings and plan for Age-Friendly in Oakville.

That the CAO and Clerk be authorized to execute the Memorandum of Understanding (Appendix A) between the Town and the 2015 Pan American and Parapan American Games in relation to the 2015 Pan American Games Torch Relay.

That the public outreach document, Oakville’s Climate Change Primer, attached as Appendix A, be endorsed; 2. That Oakville’s Climate Change Strategy – Technical Report, attached as Appendix B, be endorsed; 3. That the recommendations within the Strategy to improve the town’s climate change readiness be included in the applicable departmental work plans and budgets and brought forward for consideration within future budget years; and 4. That the Director, Environmental Policy, be authorized to make minor edits to the Strategy and/or the Primer that do not result in substantive changes in order to finalize these documents.

That support for applicants participating in FIT 3.0.1for the construction and operation of rooftop solar energy generation projects within the municipal boundaries of the Town of Oakville be renewed through the issuance of an updated 12-month blanket Municipal Support Resolution; 2. That the blanket Municipal Support Resolution, as contained in Appendix C, be approved to be issued to applicants for projects meeting the defined criteria as stated in the resolution; and 3. That the $80 administration fee (including HST) as approved by Council in October 2013 for associated 2014 fees be maintained into 2015 to process applications for municipal support for rooftop mounted solar projects.

That By-law 2014-086, a by-law authorizing long-term financial commitments extending beyond the term of Council be passed.

That the Agreement between The Corporation of the Town of Oakville and Oakville Hydro Energy Services (“Oakville Hydro”) attached as Appendix A in the report from the Roads and Works Department dated July 14, 2014, be approved. 2. That the CAO and Clerk be authorized to sign and execute the Master Services Agreement in accordance with By-law 2013-057. 3. That the Town Solicitor be authorized to make minor modifications to the Master Services Agreement which do not affect the substance of the agreement.

That By-law 2014-112 a by-law to invoice and collect payments in lieu of taxes on Provincial Institutions in 2014, as attached to the report from the Financial Operations Department dated August 15, 2014, be approved.

That the lease extension agreement for 177 Cross Avenue be approved; 2. That the lease extension agreement be executed in accordance with By-law 2013-057; and 3. That the Town Solicitor be authorized to make minor modifications to the lease extension agreement which do not affect the substance of the agreement.

That the sale of lands described as Parts 10 and 11 on Reference Plan 20R-19374 and Part 8 on Reference Plan 20R19375 be approved; 2. That the permanent easement described as Parts 2, 4 and 7 on Reference Plan 20R-19523 be approved; 3. That the temporary easement described as Part 9 on Reference Plan 20R-19375 and Parts 1, 3, 5, 6, 8, 9, 10 and 11 on Plan 20R-19523 be approved for a two year term commencing October 1, 2014; 4. That the agreements be executed in accordance with By-law 2013-057; and 5. That the Town Solicitor be authorized to make minor modifications to the agreements that do not affect the substance of the agreements.

That the sale of lands described as Part 9 on Reference Plan 20R-19740, Parts 5, 7, 13 and 18 on Reference Plan 20R-19743, Parts 11 and 18 on Reference Plan 20R-19748 and Parts 2, 3, 5 and 6 on Reference Plan 20R-19775 be approved; 2. That the permanent easement described as Part 6 on Reference Plan 20R-19743 be approved; 3. That the temporary easements described as Parts 12, 17 and 19 on Reference Plan 20R-19743 and Part 19 on Reference Plan 20R-19748 be approved for a two year term commencing on October 1, 2014; 4. That the agreements be executed in accordance with By-law 2013-057; and 5. That the Town Solicitor be authorized to make minor modifications to the agreements that do not affect the substance of the agreements.

That the partial release and amending agreement between the Town of Oakville and Carmelina DiMondo in respect of 1 Birch Hill Lane be approved; 2. That the partial release and amending agreement be executed in accordance with By-law 2013-057; and 3. That the Town Solicitor be authorized to make minor modifications to the partial release and amending agreement that do not affect the substance of the agreement.

That By-law 2014-110, a by-law to amend By-law 2010-183, being a by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area, be passed.

That this Committee resolve into a closed meeting session for the purpose of dealing with a matter pertaining to the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose with respect to Item 11.

That the report from the Finance Department dated August 1, 2014 regarding Third Party Processing Fees for Credit Card Payments for Hydro, Parking Tickets and Property Taxes, be received; and That By-law 2014-077, attached in confidential appendix A to the staff report from the Legal department dated August 1, 2014, be passed.

That the draft by-law, attached as Appendix A to the report from the Clerk’s department dated August 20, 2014, to provide for the licensing and regulation of various businesses in the Town of Oakville, be circulated for public review and consultation with industry stakeholders prior to presenting a new comprehensive Licensing By-law in the first quarter of 2015. 2. That staff be authorized to issue a Request for Proposals to contract for the services of a Hearings Officer.

That the report from the Commissioner of Corporate Services and the Director of Financial Operations dated August 20, 2014, on BIA Best Practices be received; 2. That the key principles for the following documents be endorsed; a. The Memorandum of Understanding (MOU) between the town and the BIA, as revised in accordance with the memo dated September 10, 2014, from the Commissioner of Corporate Services distributed at the meeting; and b. The BIA financial control document; 3. That the Commissioner of Corporate Services be authorized to negotiate final versions of the MOU, the financial control document and the BIA Constitution; and 4. That the agreement be executed in accordance with By-law 2013-057.

That the Progress Report and Financial Results as at June 30, 2014 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; 4. That additional capital funding requirements and scope changes outlined in the report be approved; 5. That a one-time transfer of $0.9 million from the Harbour reserve fund to the Harbour Dredge reserve be approved; and 6. That the Parks and Roads & Work winter control reserves be combined and converted to a storm event reserve.

That the following recommendation pertaining to Item 5c, of the Accessibility Advisory Committee minutes from its meeting on June 12, 2014, be approved and the remainder of the minutes received: 5c. Event Recap/Feedback - National Access Awareness Week That the Town of Oakville recognize National Access Awareness Week annually.

That this meeting now adjourn.