Council

That the minutes of the regular meetings of Council dated December 1, 2014 and December 8, 2014, be approved.

That the recommendations of the Community Services Committee meeting of December 15, 2014, be approved.

That the recommendations of the Administrative Services Committee meeting of December 15, 2014, be approved as amended, to correct Councillor Lapworth’s presence at the meeting as he was not in attendance.

That the settlement proposal as set out in the letter dated December 18, 2014 from Steven A. Zakem (counsel for 394 Lakeshore Oakville Holdings Inc.) be hereby accepted, and that the Town Solicitor be further instructed as set out in the December 19, 2014 confidential Legal report.

That the presentation from Rob Lister, President and Chief Executive Officer (CEO), and Amanda Kennedy, Vice President, Communications and Conservation and Chief Conservation Officer, Oakville Hydro Corporation, regarding the Oakville Hydro Quarterly Report be received.

That the report from the Clerk’s Department, dated December 3, 2014 regarding Integrity Officer Inquiry Request, be received (Option 1).

That the Council Strategic Planning Session report from the Strategy, Policy and Communications Department, dated December 2, 2014, be received.

That By-laws 2014-139 and 2014-140 be passed appointing the members of the Downtown Oakville and Bronte Village Business Improvement Area Boards of Management.

That in accordance with Section 1.2(2) of the Procedure By-law, the rules of Procedure be waived to permit consideration of the Notice of Motion regarding V for Veterans, to be considered upon its introduction at the Council meeting of December 22, 2014.

That in accordance with 1.2(2) of the Procedure By-law, the rules of procedure established in Section 6.1(2) be waived to permit the consideration of the Notice of Motion regarding the Placement of Election Signs on Public Property to be considered at the Council meeting of February 23, 2015 instead of January 26, 2015.

That staff be requested to report back to Council on the following: The current process for identifying dead street trees, removal of dead street trees, removal of stumps from dead street trees including sod replacement, selection of replacement variety and planting process. The options to improve the efficiency and timelines of street tree replacement. The options to improve the communication to residents of which street trees are the responsibility of the private property owner.

That staff be requested to report back to Council on the steps necessary to return Sixth Line, from Upper Middle Road to Dundas Street, to its pre-2014 configuration of three lanes for motorized vehicles and two lanes for bicycles.

That staff be requested to report back to Council on options to provide on-street parking to the new town home developments north east of Sixth Line and Hays Boulevard which should include, but not be limited to, extended time of day parking.

That staff be requested to report back to Council on February 23, 2015 regarding how fines could be set that would be reflective of the costs that the town incurs to enforce the by-law prohibiting election signs on public property.

That the following by-law(s) be passed: 2014-085 A by-law to designate certain lands as municipal capital facilities. 2014-113 A by-law to Adopt and Maintain a Procurement Policy for the Town of Oakville. (Re: ASC Item 7) 2014-116 A by-law to designate Municipal Law Enforcement Officers and to repeal By-law 1990-24, as amended. 2014-121 A by-law to amend By-law 1984-1 (The Traffic By-law). (Re: CSC Item 1) 2014-123 A by-law to amend By-law 2008-169, a by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2012-063. (Re: ASC Item 6) 2014-134 A by-law to provide for an interim tax levy in 2015. (Re: ASC Item 1) 2014-139 A by-law to make appointments to the Board of Management for the Downtown Oakville Business Improvement Area and repeal By-law 2010-183, as amended. (Re: Item 4) 2014-140 A by-law to make appointments to the Board of Management for the Bronte Village Business Improvement Area and repeal By-law 2010-184, as amended. (Re: Item 4) 2014-141 A by-law to confirm the proceedings of a meeting of Council.

That By-law 2014-121, a by-law to amend By-law 1984-1 (Traffic By-law), as detailed in the report from the Engineering and Construction Department, dated October 29, 2014, be approved.

That the report from the Environmental Policy Department, dated November 20, 2014, regarding Oakville’s State of the Environment (SOER) 2014 Annual Report, be received; and 2. That prior to finalization the Director, Environmental Policy, be authorized to make minor edits to the 2014 Oakville SOER that do not substantially affect the substance of the report.

That the report from the Engineering and Construction Department, dated November 6, 2014, regarding the request to implement all-way stop controls at the intersection of Grand Oak Trail and Blue Holly Crescent/Edgerose Lane, be received; and 2. That staff be requested to investigate the feasibility of implementing a safe pedestrian crossing of the road in the area at the mid-point of Grand Oak Trail, between Westoak Trails Boulevard and Pine Glen Road, and report back to Council early in the spring of 2015.

That the design for the Fourth Line Widening Project between Speers Road and Wyecroft Road, as detailed in the report from the Engineering and Construction Department, dated November 19, 2014, be approved.

That By-law 2014-134, a by-law to provide for an interim tax levy in 2015, be passed.

That the recommended apportionment of taxes in the amount of $11,476.03 attached as Appendix A to the report of the Financial Operations Department dated October 28, 2014, be approved.

That the report from the Clerk’s Department, dated November 5, 2014 regarding 2014 Noise Exemption Permits Issued, be received.

That the November 10, 2014 report from the Clerk’s Department regarding the 2014 Municipal Election Accessibility Initiatives be received.

That the Oakville Universal Design Standards for town facilities be approved. 2. That the use of the Oakville Universal Design Standards be mandatory for all new construction, additions, renovations and capital replacements at all town owned buildings, including leased buildings and temporary structures.

That By-law 2014-123, a by-law to amend By-law 2008-169, a by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2012-063, be passed.

That Purchasing By-law 2014-113 be passed, and the previous Purchasing By-law 2010-130 be rescinded.

That the Internal Audit 2013 Annual Report and Status of 2014 Annual Work Plan, attached as Appendix A to the September 23, 2014 report from the Internal Audit department, be received.

That the Diversity Initiatives Status Update report from the Strategy, Policy and Communications department, dated November 24, 2014, be received.

That the 2014 Accessibility Status Update report from the Strategy, Policy and Communications department, dated November 24, 2014, be received.

That the Progress Report and Financial Results as at September 30, 2014 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in this report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; and 4. That additional capital funding requirements and scope changes outlined in this report be approved.

That a sub-committee of Council consisting of Mayor Burton, Councillor O’Meara (Administrative Services Committee representative), and Councillor Elgar (Community Services Committee representative) be struck to review the applications, conduct interviews if required, and present recommendations to the Administrative Services Committee for consideration regarding the 2015 – 2018 citizen committee appointments. 2. That Councillor Knoll assist the sub-committee in filling the vacancies on the Oakville Public Library Board.

That the minutes of the Accessibility Advisory Committee meeting of August 14, 2014, be received.

That the minutes of the Accessibility Advisory Committee meeting of September 11, 2014, be received.