Council

That the minutes of the regular meetings of Council dated November 18, 2013 and December 2, 2013, be approved.

That the presentation from Scott Mudie, Vice President and General Manager, Renewable Generation and Energy Services of Oakville Hydro Corporation regarding the Oakville Hydro Quarterly Report be received. 2. That the resolution contained in the confidential correspondence to the Commissioner of Corporate Services, from the Oakville Hydro Corporation dated December 5, 2013, be approved. 3. That the resolution contained in the correspondence to the Commissioner of Corporate Services, from the Oakville Hydro Corporation dated December 5, 2013, be approved.

That the report from the Environmental Policy Department, dated November 15, 2013, regarding the Oakville State of the Environment (SOER) 2013 Annual Report, be received; and 2. That prior to finalization the Director, Environmental Policy, be authorized to make minor edits to the Oakville SOER 2013 that do not substantially affect the substance of the report.

That the remaining recommendations of the Community Services Committee meeting of December 3, 2013, be approved.

That the recommendations of the Administrative Services Committee meeting of December 3, 2013, be approved.

That the recommendations of the Budget Committee meeting of November 18, 2013, be approved.

That the recommendations of the Budget Committee meeting of November 21, 2013, be approved.

That the recommendations of the Budget Committee meeting of November 26, 2013 reconvened December 6, 2013, be approved.

That the recommendations of the Budget Committee meeting of December 12, 2013, be approved.

That the report on the Development Charges Systems Review from the Financial Planning department dated December 2, 2013 be received; 2. That the following Municipal Finance Officers Association (MFOA) recommendations for changes to the Development Charges Act,1997 (DCA) be endorsed: a. Remove the requirement for municipalities to reduce their capital costs by 10% (DCA Section 5(1), paragraph 8); b. Change the requirement to calculate 10-year historic average service levels (DCA Section 5(1), paragraph 4); and c. Eliminate Section 2(4), “Ineligible services”, so that all services are eligible for development charges; and 3. That staff report back to Council in January with the town’s submission.

That the recommendation contained in the confidential report dated November 19, 2013 from the Human Resources department, be approved.

That in accordance with Section 1.2(2) of the Procedure By-law, the Rules of Procedure be waived to permit consideration of the Notice of Motion regarding Cycling Infrastructure to be considered upon its introduction at the Council meeting of December 16, 2013.

WHEREAS the majority of Ontarians (70%) agree that the Ontario government should actively support cycling and 78% say more people would cycle if there was more and better cycling infrastructure (Share the Road Cycling Coalition survey 2013); WHEREAS other jurisdictions, such as Quebec and British Columbia in Canada, and New York and Michigan in the United States, are making multi-million dollar investments to assist municipalities deal with the significant costs involved with major cycling infrastructure investments; WHEREAS the Town of Oakville is dedicated to infrastructure renewal and building new infrastructure to support healthy alternatives to vehicular transportation; WHEREAS the Town of Oakville realizes the economic, environmental and health related benefits of active transportation; and WHEREAS the Town of Oakville has in place an Active Transportation Master Plan, and is committed to promoting cycling as an alternative means of transportation; THEREFORE BE IT RESOLVED: THAT the Town of Oakville endorses the Share the Road Cycling Coalition's initiative that the Ontario government allocate one per cent of the provincial transportation budget (approximately $25 million) to community cycling infrastructure; THAT Council endorses initiatives by the Mayor to see provincial investment in municipal cycling projects; THAT other municipalities be encouraged to join Oakville in this effort to see provincial investment in municipal cycling projects; and THAT a copy of this re

That staff be requested to report back on the process relating to the collection and disposition of town enforcement revenue resulting from court prosecution outcomes.

That staff be requested to report back by February 2014 on which issues raised during the inZone public consultation initiatives, including the height and density issues raised by the Bronte BIA, will be addressed as part of the Official Plan review process.

That in accordance with the requirement of Ontario Regulation 284/09 of the Municipal Act, 2001 , the compliance report for expenses excluded from the 2014 budget outlined in the report from the Financial Planning Department dated October 7, 2013 be adopted.

That the report dated November 12, 2013, Town of Oakville Asset Management Plan , be received.

That the overview presentation from the Deputy Treasurer on the 2014 Operating and Capital Budget be received.

That the 2014 Capital Budget and 10 Year Financial Plan report from the Finance department dated October 7, 2013 be received.

That the presentations from each of the town’s commissioners addressing the commission program budgets be received; and 2. That staff be requested to report on the following: a) funding options for the Heritage Incentive Program; b) funding of tourism in other municipalities; and c) funding options to move to a 7.5 cm threshold for residential plowing.

That the report “Winter Maintenance Level of Service for Roads and Sidewalks” from the Roads and Works Operations department, dated November 4, 2013, be received.

That the presentations from delegations regarding the 2014 operating and capital budget be received.

That information regarding tourism funding in other municipalities be considered as part of the budget deliberations.

That the information related to the Heritage Grant Program from the Planning Services Department be received.

That the 2014 recommended operating budget as presented in the 2014 Operating Budget and the 2015 – 2016 Forecast Budget Document be approved, subject to the following adjustments: a. Introduction of a Youth After School program at $17,200, to be funded through the Tax Stabilization Reserve; b. Introduction of volunteer usher and bar service at the Oakville Centre at $25,100 to be funded through the Innovation Reserve; c. Funding of the pilot building façade improvement grant program as part of the Kerr Village Community Improvement program at $150,000 to be financed through funds acquired under Section 37 of the Planning Act ; and d. Funding of the pilot heritage grant program at $25,000 to be financed through the Tax Stabilization Reserve. 2. That the 2014 recommended capital budget as presented in the 2014 Operating Budget and the 2015 – 2016 Forecast Budget Document be approved, subject to the following adjustments: a. Reduction of $50,000 from Mississaga Street Right of Way Shoreline project (Project No. 53371302), to be reallocated to finance the inclusion of the Nautical Court Basketball facility as a new capital project in 2014. 3. That the 2014 net Town of Oakville levy request of $157,902,600 be approved resulting in a 2.11% increase in the town share of the residential property tax bill representing an approximate 0.83% overall residential tax rate increase, and that the Treasurer be authorized to confirm and adjust these amounts if required, prior to Council’s app

That By-law 2013-097, a by-law to amend By-law 1984-1 (The Traffic By-law), as detailed in the report from the Engineering and Construction Department, dated November 7, 2013, be approved.

That the update report addressing the Emerald Ash Borer from the Parks and Open Space Department, dated November 20, 2013, be received; and 2. That the Memorandum of Understanding with the Eastern Ontario Model Forest be updated to include all woodland park properties in the Town and executed in accordance with By-law 2013-057.

That the report from the Environmental Policy Department, dated November 15, 2013, regarding the Oakville State of the Environment (SOER) 2013 Annual Report, be

That the recommendations as detailed in the Commercial Parking Study report from the Engineering and Construction department, dated November 25, 2013, be approved; and 2. That the revised parking rates and fees schedule included in the Commercial Parking Study report from the Engineering and Construction department, dated November 25, 2013, be approved and incorporated into the 2014 rates and fees schedule.

That staff be requested to develop a plan, if possible, for an interim event for 2014 that could take the place of the Oakville Waterfront Festival; 2. That the CAO’s Office be authorized to work with the current Oakville Waterfront Festival Committee to resolve the financial issues from the 2013 event; and 3. That staff in its report on Special Events examine the town’s role as to how the town could assist in major community events, such as Canada Day, the Jazz Festival, and Carousel of Nations.

That the recommended apportionment of taxes in the amount of $1,271.16 attached as Appendix A to the report from the Financial Operations Department dated November 6, 2013, be approved.

That By-law 2013-133, a by-law to provide for an interim tax levy in 2014, be approved.

That the lease of the property identified as 1007 Melvin Avenue and further described within the report from the Legal department dated October 30, 2013 be approved. 2. That the lease agreement be executed in accordance with by-law 2013-057. 3. That the Town Solicitor be authorized to make minor modifications to the agreement that do not affect the substance of the agreement.

That the lease agreement between Saffa Investments Limited and the Town of Oakville for the property at 548 Trafalgar Road, as described in the report from the Legal Department dated November 7, 2013, be executed in accordance with By-law 2013-057. 2. That the Town Solicitor be authorized to make minor modifications to the lease agreement that do not affect the substance of the agreement.

That the November 1, 2013 report from the Clerk’s Department regarding 2013 Noise Exemption Permits be received.

That the following Governance procedures be approved: a. Committee of Adjustment Appeals procedure G-GEN-007-004 (new) b. Closed Meeting procedure G-GEN-009-001 c. Integrity Officer – Inquiries/Advice G-GEN-009-002 procedure. 2. That the new Finance – Securities Policy F-FPC-002, be approved, and the related Financial Securities procedure F-FPC-002-001, be received. 3. That the following new Municipal Services procedures be received: a. Community Development: i. Municipal Services – Bonusing MS-CDV-001-001 ii. Municipal Roads – Road Corridor Noise Abatement Procedures MS-CDV-002-003 b. Community Assistance: i. Fee Assistance – Recreation and Connection MS-SPR-002-004 ii. Heritage Grant Program MS-SPR-002-005 iii. Community Façade Program MS-SPR-002-006. 4. That the following updated Municipal Services policies be approved and the related procedures be received: a. Special Requests - Recognition Policy MS-SPR-001 and procedures: i. Achievement Recognition MS-SPR-001-001 ii. Flag Protocol MS-SPR-001-002 iii. Proclamations MS-SPR-001-003 iv. Banner Services for Community Events MS-SPR-001-004 v. Park Naming MS-SPR-001-005. b. Regulatory Compliance Policy MS-REG-001 and procedure: i. Regulatory Compliance MS-REG-001-001. 5. That the following updated Municipal Services procedures be received: a. Facilities - CORE procedure MS-SPR-002-007 (formerly MS-FAC-001-001) b. Purchasing Card Operating System procedure A-BMG-001-003. 6. That staff be authorized to revise policy and procedur

That By-law 2013-128 (Option 2), which amends Licensing By-law 2008-093 to regulate areas within the town where driving school operators may conduct driving instruction, be passed. 2. That the Ministry of Transportation and Oakville DriveTest be requested to mitigate the impact that the Oakville DriveTest has on neighbouring residential areas by ensuring the use of multiple examination routes on a continual rotating basis. 3. That the Ministry of Transportation be requested to require its DriveTest centres to display identification to ensure that DriveTest vehicles and examiners are clearly recognizable. 4. That the Ministry of Transportation be requested to introduce standards to govern future siting of DriveTest facilities, establishing examination routes and operational requirements necessary to protect the rights of the neighbourhoods affected by excessive vehicular traffic associated with DriveTest centre operations.

That By-law 2013-109, A by-law to amend the Animal By-law 2010-157 be passed as revised to restrict the number of cats permitted per residence to no more than six (6) cats of an age in excess of three (3) months, with an exemption provision to permit up to an additional six (6) cats of an age in excess of three (3) months as approved by the Town Clerk, or designate, to operate as a foster or rescue facility; and 2. That staff be requested to report back on options regarding cat rescue operations, feral cats and roaming cats.

That the October 17, 2013 report from the Clerk’s department regarding video surveillance in the Business Improvement Areas be received.

That the Progress Report and Financial Results as at September 30, 2013 be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the report be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report; and 4. That capital project 53410803 “Midtown Transportation Study” be increased by $350,000 and that the required funding from development charge reserve funds be approved.

That the Public Engagement and Notification report dated November 18, 2013 from the Strategy, Policy and Communications department be received.

That the 2013 Accessibility Status Update report dated November 13, 2013 from the Strategy, Policy and Communications department be received.