Council

That the minutes of the regular meeting of Council, and the confidential minutes of the closed meeting of Council dated November 16, 2015, be approved; and 2. That the minutes of the Planning and Development meeting of Council and the confidential minutes of the closed meeting of the Planning and Development meeting of Council dated November 30, 2015, be approved.

That the recommendations of the Budget Committee meeting of November 18, 2015, be approved subject to the separation of Item 2 – 2016 Rates and Fees.

That the recommendation of the 2016 Budget Committee meeting of November 18, 2015, regarding Item 2 – 2016 Rates and Fees be revised as follows: 1. That the rates and fees established in the rates and fees schedule attached as Appendix A to the November 18, 2015 report from the Finance Department be amended to reflect the revised rate of $280 for the Telecommunications Municipal Consents fee (Appendix A – page 34) in the Infrastructure Planning & Improvements program, be approved from implementation on January 1, 2016, and incorporated into the 2016 Operating Budget. 2. That By-law 2015-109, a by-law to amend By-law 2015-001, to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to supplemental notes, be approved. 3. That By-law 2015-113, a by-law to amend By-law 2009-032, a by-law to permit the recovery of costs incurred by the Oakville Fire Department be amended by deleting Schedule A and replacing it with Schedule A as attached. 4. That the amendments to existing by-laws containing fees be presented directly to Council for approval as required.

That the recommendations of the Budget Committee meeting of November 19, 2015, be approved.

That the recommendations of the Budget Committee meeting of November 30, 2015, reconvened December 2, 2015, be approved.

That the recommendations of the Budget Committee meeting of December 7, 2015, be approved.

That the recommendations of the Community Services Committee meeting of December 7, 2015, be approved.

That the recommendations of the Administrative Services Committee meeting of December 7, 2015, be approved, subject to the separation of Item 9 - Appointment to the Committee of Adjustment which was

That the previous decision of Council made on October 26, 2015, to excuse a Committee of Adjustment member from his or her appointment to the committee be reconsidered, and that Section 6.5(7) of the Procedure By-law be waived in order that this matter be considered this evening.

That the Committee of Adjustment member noted in the Confidential Appendix A to the staff report dated September 15, 2015 be reappointed to the Committee of Adjustment for the period of December 14, 2015 to November 30, 2018.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Report, be received.

That Economic Development staff report back in the first quarter of 2016, on options to address the role of tourism as a Town function, to support Oakville’s Main Street businesses, coordination with the Business Improvement Areas and visitor related industries and events.

That the following by-laws be passed: 2015-104 A by-law to dedicate certain land as part of a public highway – (Block 12, Plan 20M-418, Parts 2, 3 and 5, Plan 20R-2600, and Part 5, Plan 20R-20081 - Valhalla Court). (Re: CSC - Item 1) 2015-109 A by-law to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to Supplemental Notes, and to repeal By-laws 2015-001 and 2013-108. (Re: 2016 Budget Committee, November 18, 2015 - Item 2) 2015-111 A by-law to amend By-law 2008-169, a by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2014-123. 2015-113 A by-law to amend By-law 2009-032, a by-law to permit the recovery of costs incurred by the Oakville Fire Department. (Re: 2016 Budget Committee, November 18, 2015 - Item 2) 2015-117 A by-law to Appoint Robert J. Swayze, Barrister & Solicitor as The Corporation of the Town of Oakville Integrity Officer pursuant to Section 223.3 of the Municipal Act, 2001, as amended, and to repeal By-law 2008-062. (Re: ASC - Item 10) 2015-118 A by-law to provide for an interim tax levy in 2016. (Re: ASC - Item 2) 2015-119 A by-law to dedicate certain land as part of a public highway (Parts 19, 20, 21, 22, 24, Plan 20R-17093, Part 7, Plan 20R-17098, Parts 1 to 5, 17, 30 to 42, Plan 20R-19677- Taunton Road, Roxton Road, Gatwick Drive, Littlewood Drive, Georgian Drive). 2015-121 A by-law to confirm the proceedings of a meeting of Council

That the overview presentation from the Deputy Treasurer on the 2016 operating budget and 2017 and 2018 forecast be received.

That the rates and fees established in the rates and fees schedule attached as Appendix A to the November 18, 2015 report from the Finance department be approved for implementation on January 1, 2016, and incorporated into the 2016 Operating Budget. 2. That By-law 2015-109, a by-law to amend By-law 2015-001, to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to supplemental notes, be approved. 3. That By-law 2015-113, a by-law to amend By-law 2009-032, a by-law to permit the recovery of costs incurred by the Oakville Fire Department be amended by deleting Schedule A and replacing it with Schedule A as attached. 4. That amendments to existing by-laws containing fees be presented directly to Council for approval as required.

That the report dated November 2, 2015, from the Finance department and the Engineering and Construction department, on Shovel Ready Projects , be received. 2. That staff be directed to remove development charge funded projects from Appendix A of the staff report dated November 2, 2015, from the Finance department and Engineering and Construction department.

That the costs for the 2016 RBC Canadian Open, as outlined in the report dated November 6, 2015, from the Economic Development department and the Roads and Works Operations department, be funded from the tax stabilization reserve.

That the presentations from each of the town’s commissioners be received.

That the November 4, 2015 report from the Financial Planning department be received and the recommendations contained in Appendix A through E be approved as follows: Appendix A (2015 Cost of OMB Hearings): That the information contained in Appendix A be received. Appendix B (Road Pavement Network Performance): That the pavement network performance chart be received. Appendix C (Draft list of Community Development and Community Services Projects): That the information in Appendix C be received. Appendix D (2016 Community Services capital projects): That the information in Appendix D be received. Appendix E (Bronte Harbour Marina building capital repairs): That the additional repairs required to bring the Bronte Marina Building to a state of good repair be

That the November 3, 2015 report from the Commissioner of Corporate Services regarding video surveillance in the Business Improvement Areas be received.

That the report dated November 10, 2015, and titled, Update on Construction of a Community Centre at the Former Hospital Site , be received.

That one-time funding of $75,250.00 in the 2016 budget as the town’s contribution to Oakville’s Canada Day 150 celebrations proposed in the town’s Canada 150 Fund Application, be approved and that the expense be funded from the tax stabilization reserve.

That the confidential report dated November 11, 2015 from the Commissioner of Corporate Services, be received for information.

That the presentations from delegations regarding the 2016 operating and capital budget be received.

That the report from the Financial Planning department, dated November 20, 2015, regarding Additional Information on Town Rates and Fees , be received.

That the 2016 recommended operating budget as presented in the 2016 Operating Budget and the 2017 – 2018 Forecast Budget Document be approved, subject to the following adjustments: a. The Sports Oakville Grant be increased by $3,600 to bring the 2016 grant budget to $30,000 (BU 46254); b. The Oakville Arts Council (OAC) general grant budget be increased by $3,600 bringing the 2016 budget to $110,000 and the matter of OAC grant funding be

That By-law 2015-104 - A by-law to dedicate land as part of a public highway – (Block 12, Plan 20M-418, Parts 2, 3 and 5, Plan 20R-2600, and Part 5, Plan 20R-20081 - Valhalla Court) be passed.

That the report entitled “ Traffic Calming on Munn’s Avenue – Update Report ” from the Engineering and Construction department, dated October 29, 2015, be received.

That the staff report Prohibiting Urination on Public Property within the Town , from the Engineering and Construction Department dated November 11, 2015, be received.

That the report from Oakville Transit dated November 11, 2015 entitled “ Transit Service New Year’s Eve ” be received; and 2. That Oakville Transit provide all rides free of charge on New Year’s Eve from 7:00 pm on December 31st until 4:00 am on January 1st.

That the report from the Environmental Policy Department, dated November 16, 2015, regarding Oakville’s State of the Environment (SOER) 2015 Annual Report , be received; and 2. That prior to finalization the Director, Environmental Policy, be authorized to make minor edits to the 2015 Oakville SOER that do not substantially affect the substance of the report.

That the 2016 Road Resurfacing and Pavement Preservation Program , as detailed in the report from the Engineering and Construction department, dated November 11, 2015, be approved, subject to the approval of the 2016 Capital Budget.

That the recommended apportionment of taxes in the amount of $87,643.10 attached as Appendix A and Appendix B to the report of the Financial Operations department, dated October 21, 2015, be approved.

That By-law 2015-118, a by-law to provide for an interim tax levy in 2016, be approved.

That the report dated September 9, 2015, from the IS+S Department regarding the Oakville Information Systems + Solutions (IS+S) and the Sheridan IT Department working together be received.

That the licence renewal of Hydro One lands for recreational park land Purposes, being Part of Lots 21 to 29, Concession 2, South of Dundas Street and comprising approximately 16.47 acres, be approved as outlined in the staff report dated November 16, 2015, from the Legal department and Parks and Open Space department; 2. That the Town Solicitor be permitted to make minor amendments to the licence agreement that does not modify the intent or terms of the Agreement; and 3. The licence renewal be executed in accordance with By-law 2013-057.

That the 2015 Accessibility Status Update report dated November 13, 2015, from the Strategy, Policy and Communications department, be received.

That the Progress Report and Financial Results as at September 30, 2015, be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the report dated November 10, 2015, from the Finance department, be approved; 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report dated November 10, 2015, from the Finance department; and 4. That capital project budget adjustments and required transfers from reserves/reserve funds as outlined in the report dated November 10, 2015, from the Finance department, be approved.

That the Diversity Initiatives Status Update report dated November 13, 2015, from the Strategy, Policy and Communications department be received.

That staff participate with the Region in the negotiation process for the provision of Ombudsman services to serve on behalf of the Town of Oakville; 2. That subject to the successful completion of negotiations, the Town Solicitor prepare the necessary by-law to appoint ADR Chambers as Ombudsman for the Town of Oakville and prepare an agreement for the provision of Ombudsman services to be executed in accordance with By‑law 2013-057; and 3. That By-law 2015-117, a by-law to appoint Robert J. Swayze, Barrister & Solicitor, as the Corporation of the Town of Oakville Integrity Officer pursuant to Section 223.3 of the Municipal Act, 2001, as amended and to repeal By-law 2008-062, be passed.

That the report on Electricity Distribution System Evolution be received.

That this item be referred to Council without recommendation.

That staff investigate Option #2 presented in the November 18, 2015 report from the Clerk’s department on emerging technology impacts to the taxicab industry and report back to Council as soon as possible.

That this meeting now adjourn.