Council

That the minutes of the regular meeting of Council dated February 29, 2016, be approved; 2. That the minutes of the Planning and Development meeting of Council dated March 21, 2016, be approved.

That the recommendations of the Administrative Services Committee meeting of March 29, 2016, be approved.

That the recommendations of the Community Services Committee meeting of March 29, 2016 and the confidential report of the closed session of the Community Services Committee meeting of March 29, 2016, be approved

That the 2016 strategic plan key initiatives and actions outlined in the report dated March 15, 2016, from Strategy, Policy and Communications department, be approved as amended to reflect that development charges cover the cost of growth only to the degree possible as legislated by the province.

That the report on the 2015 Employee Engagement Survey from the Human Resources Department dated March 22, 2016, be received.

That the Memorandum of Settlement with CUPE Local 1329 dated March 15, 2016, be ratified and that the agreement be executed in accordance with By-law 2013-057.

That the following by-law(s) be passed: 2016-041 A by-law to Appoint a Director of Emergency Planning and Fire Services (Fire Chief) for the Town of Oakville and to repeal By-law 2011-153 2016-042 A by-law to appoint ADR Chambers Inc. as Ombudsman for the Town of Oakville. 2016-050 A by-law to confirm the proceedings of a meeting of Council. ADJOURNMENT The Mayor adjourned the meeting at 8:00 p.m. ________________________________ Vicki Tytaneck TOWN CLERK SECOND Meeting - Regular Session The Community Services Committee met in regular session this 29 th day of March, 2016 in the Bronte and Palermo Rooms of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 8:10 p.m. Present: Chairperson - Cathy Duddeck Mayor - Rob Burton (Arrived 8:24 p.m.) (Left at 9:45 p.m.) Councillors - Tom Adams (Arrived 8:23 p.m.) - Allan Elgar - Marc Grant - Nick Hutchins (Arrived 8:15 p.m.) - Ralph Robinson Staff - J. Clohecy, Commissioner of Community Development - C. Bell, Commissioner of Community Services - D. Cozzi, Director of Engineering and Construction - N. de Vaal, Director of Recreation and Culture - C. Mark, Director of Parks and Open Space - E. Scalera, Director of Roads and Works Operations - S. Douglas Murray, Senior Manager of Recreation and Culture - S. Ashmore, Senior Consultant (Compensation) - M. Brennan, Senior Manager of Recreation and Culture - J. Stephen, Senior Manager of Transportation - L. Rogers, Transportation Engineer - R. Cotter, Supervisor of S

That this Committee resolve into a closed meeting session for the purpose of dealing with labour relations or employee negotiations, with respect to Item C-1 – School Crossing Guard Program Review.

That Options one, two and three contained in the confidential staff report “School Crossing Guard Program Review” from the Roads & Works Operations department, dated January 25, 2016, be approved.

That the tax adjustments, summarized in Appendix A and detailed in Appendices B and C of the report from the Financial Operations department, dated January 28, 2016, in the amount of $274,424.33 plus $5,657.88 in accrued late payment charges, be approved.

That the lease extension agreement for 1011 North Service Road East be approved and executed in accordance with By-law 2013-057; and 2. That the Town Solicitor be authorized to make minor amendments to the lease documents that do not affect the substance of the agreement.

That ADR Chambers Inc. be appointed as Ombudsman for the Town of Oakville in accordance with section 223.13(1) of the Municipal Act, 2001 , S.O. 2001, c. 25 for a two-year term commencing April 5, 2016; 2. That a service agreement between the Town of Oakville and ADR Chambers Inc. regarding the appointment of ADR Chambers Inc. as Ombudsman be executed subject to the satisfaction of the Town Solicitor and Town Clerk in accordance with By-law 2013-057; and 3. That By-law 2016-042, a by-law to appoint ADR Chambers Inc. as Ombudsman for the Town of Oakville, be passed.

That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment prepared by the Financial Operations department, in accordance with Section 284 of the Municipal Act , 2001 , be received.

That the 2015 Accomplishments and the Proposed 2016 Work Plan for the Accessibility Advisory Committee be received.

That the report of the Legal department, dated March 7, 2016, regarding the Former Chisholm School Site at 165 Charnwood Drive – Update and Disposition Strategy, be received; and 2. That staff be authorized to issue a public tender for the sale of the lands based upon the principles in the report, and report back to Council with the results of the tender and recommendations.

That the 2016 Business Plan and Budget for Halton Court Services (HCS), as detailed in the report from the Financial Operations department, dated January 25, 2016, be approved; and 2. That the City of Burlington on behalf of the Halton Municipal Partners be authorized to implement the recommendations contained within the 2016 Business Plan and Budget.

That a new service delivery model for by-law enforcement services identified as Option 4 - 24/7 Centralized By-law Enforcement, in the February 29, 2016 report on Municipal Enforcement Strategy from the Clerk’s department, be approved; and 2. That implementation Option B2 presented in the February 29, 2016 report on a Municipal Enforcement Strategy from the Clerk’s department, with implementation costs phased in over 5 years beginning in 2017, be approved and

That the report dated February 25, 2016, from the Internal Auditor department be received, and the recommendation and action plan reported be implemented by management.

That the 2015 Year End Financial Report and Surplus Disposition be received; 2. That the Treasurer be authorized to fund and close the capital projects as identified in the report from the Finance department, dated February 9, 2016; 3. That the 2015 surplus be distributed as follows: $226,759 to the Insurance reserve $500,000 to Equipment reserves $2,034,848 to the General Capital reserve; and 4. That reserves identified for closure and consolidation be approved as outlined in the report from the Finance department, dated February 9, 2016.