Council

That the minutes of the regular session of Council, dated October 17, 2016, be approved. 2. That the minutes of the Planning and Development session of Council and the confidential minutes of the closed Planning and Development session of Council, dated November 1, 2016 be approved.

That the recommendations of the Community Services Committee meeting of November 7, 2016, be approved, subject to the separation of Item 6 – EPI Pens.

That the recommendation of the Community Services Committee meeting of November 7, 2016, regarding Item 6 – EPI Pens, be approved.

That the recommendations of the Administrative Services Committee meeting of November 7, 2016, be approved, subject to the separation of Item 9 – Alternative Voting and Vote Counting Methods and Item 10 – Residential Rental Considerations.

That the recommendation of the Administrative Services Committee meeting of November 7, 2016, pertaining to Item 10 – Residential Rental Considerations, be amended to include additional clauses 2 and 3, to read as follows: 2. That staff draft a low-rise residential rental by-law for Council consideration; and 3. That the draft by-law include a financial plan for the cost of such a program, as well as a plan for cost recovery.

That the recommendation of the Administrative Services Committee meeting of November 7, 2016, pertaining to Item 9 – Alternative Voting and Vote Counting Methods , be amended to include additional clause 2, to read as follows: 2. That the staff report dated September 30, 2016 from the Clerk’s department be forwarded to the Province of Ontario.

That By-law 2016-109, being a by-law to re-divide, alter and increase the number of wards in the Town of Oakville, be approved to be in effect for the 2018 Council elect. 2. That By-law 2016-110, being a by-law to increase the size of Council to permit the election of two Councillors for each of the seven wards, providing one Town Councillor and one Town and Regional Councillor for each ward for a Council of 15 members, be approved to be in effect for the 2018 Council elect.

That the following appointments to Council’s Standing Committees, for the term December 1, 2016 to November 30, 2017, be approved: a. Administrative Services Committee Mayor Burton Councillor Adams Councillor Duddeck Councillor Gittings Councillor Knoll Councillor Lapworth Councillor O’Meara b. Community Services Committee Mayor Burton Councillor Chisholm Councillor Elgar Councillor Grant Councillor Hutchins Councillor Lishchyna Councillor Robinson 2. That appointments of Members of Council to various other boards and committees for the term December 1, 2016 to November 30, 2017 be approved as follows: a. Community Spirit Awards Selection Committee Mayor Burton Councillor Gittings Councillor Robinson b. Heritage Oakville Committee Councillor Grant Councillor Hutchins c. Oakville Tourism Partnership Councillor O’Meara d. United Way of Oakville Councillor Gittings 3. That By-law 2016-069 be passed, “A by-law to appoint Members of Council to certain legislated or incorporated Boards and Committees” as provided herein, approving the following appointments to hold office until November 30, 2017: a. Accessibility Advisory Committee Councillor Gittings b. Appeals Committee Councillor Grant Councillor Lapworth Councillor Lishchyna c. Site Plan Committee Mayor Burton Councillor Chisholm Councillor Grant Councillor Lishchyna Councillor Robinson d. Town of Oakville Water Air Rescue Force (TOWARF) Councillor Lapworth

That the minutes of the Development Charges Steering Committee meeting of September 21, 2016, be received.

WHEREAS the Town of Oakville recognizes and honours those who have served our country through cenotaphs and memorial walls; and WHEREAS in 2006 the Town of Oakville introduced a discretionary Veterans’ parking program to provide free parking for Oakville’s resident Veterans aged 65 or older; and WHEREAS Oakville is home to many other Veterans who have served in the Canadian Armed Forces, Allied Forces or Merchant Navy who are under the age of 65; THEREFORE BE IT RESOLVED in order to recognize the service of those resident Veterans under the age of 65, the age criteria for eligibility in the Veterans’ Parking Permit program be removed, and staff be requested to modify the eligibility to reflect the removal of this criteria.

WHEREAS the Town of Oakville recognizes and honours all of Canada’s Olympic and Paralympic athletes for their inspiring performances; and WHEREAS Oakville’s Diana Matheson earned two Bronze medals for her participation in the 2008 and 2016 Olympic games; and WHEREAS in addition to her Olympic achievements, Ms. Matheson relentlessly contributes her time and effort through Right To Play's Play Program, working in Aboriginal communities in Canada, as well as her work with iS4, a group which aims to inspire people from coast to coast, as well as build leadership, resilience, synergy and empowerment; THEREFORE BE IT RESOLVED to recognize Ms. Matheson’s ongoing service to her community and her country and to pay tribute to her Olympic achievements, a ceremonial street sign, denoting Diana Matheson Way be created and installed in tandem with the current street sign at Rambler Court.

That staff report back on the use of traffic calming warrants to meet residents' needs/requests to control speeding on residential roads.

That staff provide a report on amounts paid by Oak Park Neighbourhood Centre, a north Oakville charity, for planning and building fees paid during the renovations of their community hub located at 2200 Sawgrass Drive and options for Council to provide a grant to offset those costs in recognition of the services they provide to the community.

That staff be requested to prepare a report on how to provide candidates and scrutineers access to the voters' list indicating voters that have and have not voted on Voting Day .

That Council resolve into a closed meeting session for the purpose of receiving advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, with respect to Item 4 – Glen Abbey Update.

That the report dated November 11, 2016 from the Legal department be received.

That the following by-law(s) be passed: 2016-069 A by-law to appoint Members of Council to certain legislated or incorporated Boards and Committees, as provided herein and amend By-law 2015-115. 2016-109 A by-law to re-divide, alter and increase the number of wards in the Town of Oakville. 2016-110 A by-law to increase the size of Council to permit the election of two Councillors for each of the seven wards, providing one Town Councillor and one Town and Regional Councillor for each ward for a Council of 15 members. 2016-116 A by-law to Adopt and Maintain a Procurement Policy for the Town of Oakville (Re: ASC Item 7) 2016-122 A by-law to confirm the proceedings of a meeting of Council

That the request for a pedestrian crossover device at 160 Bronte Road as detailed in the report from the Department of Engineering and Construction dated September 19, 2016 be denied.

That consideration of the Corporate Digital Strategy be

That the Energy Management Initiatives Update Report from the Environmental Policy Department, dated October 17, 2016, be received.

That the Environmental Sustainability Policy, EN-GEN-001, Status Report from the Environmental Policy department, dated October 17, 2016, be received. 2. That staff be authorized to single source the 2016 and 2017 purchases of three (3) Tymco brand, model DST-6 regenerative (waterless, dustless) type street sweepers with the authorized dealer, The Equipment Specialist Inc., of Hamilton, ON.

That the Goods Movement Study , as detailed in the staff report from the Engineering and Construction Department dated October 17, 2016, be received. 2. That copies of this report be forwarded to Halton Region, the City of Burlington, the Town of Halton Hills, the Town of Milton, the Ministry of Transportation, Metrolinx, and the Oakville Chamber of Commerce for their information.

That the report from the Parks and Open Space department dated October 12, 2016 titled Emerald Ash Borer Program – Update be received.

That the report dated October 11, 2016, from the Fire Department regarding EPI Pens , be received. 2. That the Oakville Fire Department enhance the level of medical response currently provided by firefighters to include the delivery of epinephrine via auto-injector (EpiPen).

That the Fire Master Plan dated April 2016, as summarized in Appendix A of the report from the Fire Department dated October 7, 2016, be received. 2. That the implementation strategy as outlined in Appendix B from the Fire Department and the Finance Department dated August 17, 2016, be

That the report from the Recreation and Culture Department entitled Recreation and Culture Strategic Directions , dated October 19, 2016, be received.

That the 2016 Accessibility Status Update report dated September 13, 2016, from the Strategy, Policy and Communications department be received.

That the Diversity Initiatives Status Update report dated October 13, 2016, from the Strategy, Policy and Communications department be received.

That the tax adjustments, summarized in Appendix A and detailed in Appendix B of the report from the Financial Operations department, dated October 4, 2016, in the amount of $194,102.52 plus $458.98 in accrued late payment charges, be approved.

That the recommended apportionment of taxes in the amount of $16,256.47 attached as Appendix A to the report of the Financial Operations department, dated October 4, 2016, be approved.

That the sale to the Regional Municipality of Halton of the lands legally described as Parts 1 and 2 on Reference Plan 20R-20465, be approved; 2. That the agreement of purchase and sale be executed in accordance with By‑law 2013-057; and 3. That the Town Solicitor be authorized to make minor modifications to the agreement of purchase and sale that does not affect the substance of the agreement.

That the sale to the Regional Municipality of Halton of the lands legally described as Parts 28, 29 and 30 on Reference Plan 20R-20025, be approved; 2. That the agreement of purchase and sale be executed in accordance with By‑law 2013-057; and 3. That the Town Solicitor be authorized to make minor modifications to the agreement of purchase and sale that does not affect the substance of the agreement.

That By-law 2016-116, a by-law to adopt and maintain a Procurement Policy for the Town of Oakville, be passed and By-law 2014-113 be repealed.

That the updated Corporate Grants, Sponsorship, Naming Rights and Advertising Sales policy A-GEN-001 be approved, and the following related updated procedures be received: a. Corporate Sponsorship A-GEN-001-002; b. Naming Rights A-GEN-001-003; and c. Advertising Sales A-GEN-001-004. 2. That the updated Tree Protection policy EN-TRE-001 be approved, and related procedure EN-TRE-001-001 be received. 3. That the new Financial Control policy F-FPC-004 and related Reserve/Reserve Fund procedure F-FPC-004-001 be approved. 4. That the new Corporate Debt policy F-FPC-005 be approved. 5. That the new Annual Budget policy F-FPC-006 be approved. 6. That the new Funded and Community Partners policy G-BRD-003 be approved, and related new procedure G-BRD-003-001 be received. 7. That the Public Notice and Engagement Policy G-COM-001 be approved and related updated procedures be received: a. Public Engagement G-COM-001-001; b. Communications G-COM-001-002; c. Translation and Interpretation G-COM-001-003; d. Corporate Gifts G-COM-001-004; and e. Customer Service Standards G-COM-001-005. 8. That the updated Online Communications policy G-COM-002 be approved, and the following related procedures be received: a. Website Content G-COM-002-001; and b. Social Media Guidelines G-COM-002-002. 9. That the following updated Governance procedures be approved: a. Council Use of Administrative Staff G-GEN-005-002; and b. Council Newsletter G-GEN-005-003. 10. That the updated Alterations to Designated Heri

That the report from the Clerk’s department, dated September 30, 2016, be received.

That staff investigate Option #3 presented in the October 13, 2016 report from Municipal Enforcement Services on Residential Rental Considerations and report back to Council by the third quarter of 2017 with an outreach strategy and amendments to the licensing and zoning by-laws.

That the proposed Cemetery Stakeholders Advisory Committee Terms of Reference be approved; and 2. That Councillor Roger Lapworth be appointed to the Cemetery Stakeholders Advisory Committee.

That the report dated October 11, 2016, from the Strategy, Policy and Communications department be received.

That staff be directed to conduct a sign by-law review in accordance with the key objectives identified in the Sign By-law Review report, dated October 3, 2016, from the Municipal Enforcement Services and Planning Services departments; 2. That a public consultation process be conducted to obtain input into the new sign by-law having regard to the objectives that the town seeks to achieve and the need to achieve them in a manner that impairs rights as minimally as possible; and 3. That staff report back to Council by the first quarter of 2018 with a new by‑law and process improvements for consideration.

That the minutes of the Accessibility Advisory Committee meeting of September 8, 2016, be received.