Council

That the minutes of the regular session of Council, dated August 21, 2017, be approved. 2. That the minutes of the special session of Council, dated September 1, 2017, be approved. 3. That the minutes of the Planning and Development session of Council and the confidential minutes of the closed Planning and Development session of Council, dated September 11, 2017, be approved.

That, in accordance with Section 1.2(2) of the Procedure By-law, the rules of procedure established in Section 6.1(2), be waived to permit consideration of the following Notice of Motion upon its introduction this evening. In Consideration of Aboriginal Veterans Day in Oakville Moved by Mayor Burton Seconded by Councillor Gittings WHEREAS, the First Nations, Métis and Inuit people of Canada have a long and proud tradition of military service to our country; and WHEREAS, more than 7,000 First Nations members served in the First and Second World Wars and the Korean War, and an unknown number of Inuit, Métis and other Indigenous people also participated. One Veterans group estimates that 12,000 Indigenous men and women served in the three wars; and WHEREAS, on June 21, 2001, the National Aboriginal Veterans Monument was raised in sacred and everlasting honour of the contributions of all Aboriginal Canadians in war and peacekeeping operations; and WHEREAS, National Aboriginal Veterans Day, celebrated on November 8, has been growing in size and scope since it was inaugurated by Winnipeg’s city council in 1994; and WHEREAS, formally recognizing the tradition provides us with an opportunity to continue to acknowledge the first peoples of this land and their many contributions to preserving a country that too often forgets them. THEREFORE, be it resolved, a) that henceforth November 8 be designated as Aboriginal Veterans Day in Oakville. b) a copy of this resolution be sent to the Ci

That the Town enter into a lease for the Bronte Outer Harbour with the Federal Government; 2. That the Town enter into a sublease of the marina lands and marina parking lot with the Marina Group Inc. for a term expiring on October 31, 2020 on the basic terms outlined in the Confidential report from the Legal Department dated September 22, 2017, with the remaining terms to be negotiated to the satisfaction of the Town Solicitor; 3. That the Sublease, Lease and all associated documentation be executed in accordance with by-law 2013-057; and 4. That staff report back to Council with options for the future management and operation of the marina and the facility containing the Harbour Banquet and Conference Centre and Compass Restaurant, prior to April 15, 2018.

That the recommendations of the Community Services Committee meeting of September 18, 2017, and the confidential report of the closed session of the Community Services Committee meeting of September 18, 2017 be approved, as amended to include Councillor Robinson in attendance, and subject to the separation of Item 2 – Private Tree Denial - 54 Holyrood Ave, Oakville, ON which was dealt with later in the meeting.

That the recommendations of the Administrative Services Committee meeting of September 18, 2017, and the confidential report of the closed session of the Administrative Services Committee meeting of September 18, 2017, be approved excluding Item 11 – Bronte Outer Harbour which was dealt with earlier in the meeting.

That staff be directed to report back on the proposal received by the Clerk’s Department on September 14, 2017 regarding a plaque and patio at the TOWARF building no later than 2nd quarter 2018.

That staff be directed to report back to the Community Services Committee regarding the homeowners request for an encroachment agreement prior to the end of the 4 th quarter 2017.

That staff be directed to report back on the request received by the Clerk’s department dated September 8, 2017 from Harold Akers regarding a refund for mooring fees.

That the following by-law(s) be passed: 2017-063 A by-law to authorize the payment of rebates to eligible individuals who made contributions to candidates for office on the municipal council for the 2018 Municipal Election, as revised. (Re: ASC Item 8) 2017-072 A by-law to provide for the levying of payments in lieu of taxes for the year 2017 on Halton Healthcare Service Corp. (Oakville) and Sheridan College: Main Campus & Skills Training Centre (Re: ASC Item 3) 2017-077 A by-law to dedicate certain land as part of a public highway - (Part of Block 6, Plan 20M-1135 - Burloak Drive) 2017-083 A by-law to amend By-law 1984-1 (The Traffic By-law) (Re: CSC Item 1) RECESS The meeting recessed at 9:01 p.m. and reconvened at 9:05 p.m. Community Services Committee, SEPTEMBER 18, 2017 Item 2 – Private Tree Denial - 54 Holyrood Ave, Oakville, ON Mayor Burton transferred the Chair to Councillor Lishchyna in order to speak to this item. Moved by Mayor Burton Seconded by Councillor Hutchins That the application to remove a private tree at 54 Holyrood Avenue as outlined in the report from Parks and Open Space Department dated June 30, 2017, be approved conditional upon the planting of 17 new trees or the payment of the required replacement fee.

That the following by-law(s) be passed: 2017-096 A by-law to confirm the proceedings of a meeting of Council. ADJOURNMENT The Mayor adjourned the meeting at 9:45 p.m. ________________________________ vicki tyaneck TOWN CLERK SIXTH Meeting - Regular Session The Community Services Committee met in regular session this 18 th day of September, 2017 in the Bronte and Palermo Rooms of the Oakville Municipal Building, 1225 Trafalgar Road, Oakville commencing at 7:00 p.m. Present: Chairperson - Councillor Ray Chisholm Mayor - Rob Burton (Arrived at 8:20 p.m.) Councillors - Ray Chisholm - Allan Elgar - Marc Grant - Nick Hutchins - Natalia Lishchyna - Ralph Robinson Staff - J. Clohecy, Commissioner of Community Development - C. Bell, Commissioner of Community Services - J. Warren , Council and Committee Coordinator Declarations of Pecuniary Interest No declarations of pecuniary interest were declared. AGENDA ITEM(S) 1. Traffic By-law Amendment 2017-083 to By-law 1984-1 (Traffic By-law) - Report from Engineering and Construction Department, August 15, 2017 Moved by Councillor Elgar That By-law 2017-083, a by-law to amend By-law 1984-1 (The Traffic By-law), as detailed in the report dated August 15, 2017 from the Engineering and Construction Department, be approved.

That this Committee resolve into a closed meeting session for the purpose of dealing with matters pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item 2 – Private Tree Permit Denial – 54 Holyrood Ave, Oakville, ON.

That consideration of this item be

That the draft by-law, attached as Appendix A to the August 25, 2017 report from the Municipal Enforcement Services department, to licence and regulate Short-Term Accommodation Companies and Operators, be received; 2. That licensing fees listed as Appendix B to the August 25, 2017 report from the Municipal Enforcement Services, be received; 3. That staff be directed to hold a Statutory Public Meeting under the Planning Act to bring forward the draft zoning by-law amendments included in Appendix C to the August 25, 2017 report from the Municipal Enforcement Services department for Short-Term Accommodation Companies and Operators, at a future Planning and Development Council meeting; and 4. That staff be directed to provide Council with a final version of the Short-Term Accommodation By-law and associated fees in the first quarter of 2018.

That the report dated August 27, 2017 entitled “ Adaptions for Autism ” from the Commissioner of Community Services be received.

That the report entitled Sports Activities on Roads , from the Legal Department and the Engineering and Construction Department dated August 18, 2017, be received for information.

That this meeting now adjourn.

That new Asset Management Policy A-BMG-004 be approved; 2. That updated Elections Policy G-ELE-001 and the following related procedures be approved: a. G-ELE-001-002 Notice of Close Vote Procedure; b. G-ELE-001-003 Council Vacancies Procedure; 3. That new Open Data Procedure G-GEN-009-003 be received; and 4. That updated Road Corridor Noise Abatement Procedure for Town Roads MS-CDV-002-003 be received.

That the report dated June 6, 2017, from the Internal Auditor department be received, and the recommendation and action plan reported be implemented by management.

That By-law 2017-072, a by-law to invoice and collect payments in lieu of taxes on Provincial Institutions in 2017, as attached to the report of the Financial Operations department, dated June 30, 2017, be approved.

That the license agreements with the Oakville Blades Management Corporation, Minor Oaks Hockey Association (operating as Oakville Rangers Hockey Club) and Oakville Hornets Girls Hockey Association, be approved and executed in accordance with By-law 2013-057; and 2. That the CAO be authorized to execute renewals and amendments to the license agreements (including offering similar terms at additional town-owned arenas), subject to such renewals and amendments having been negotiated to the satisfaction of the Town Solicitor.

That the Progress Report and Financial Results as at June 30, 2017, be received; 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in the report dated August 18, 2017, from the Finance department, be approved; and 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report.

That the report addressing candidate access to the voters’ list for the 2018 Municipal Election from the Clerk’s department, dated July 21, 2017, be received.

That the report addressing the 2018 Municipal Election - Question on the Ballot from the Clerk’s department, dated August 11, 2017, be received.

That the minutes of the Accessibility Advisory Committee meeting of June 8, 2017, be received.

That the minutes of the Accessibility Advisory Committee meeting of August 10, 2017, be received.

That this Committee resolve into a closed meeting session for the purpose of dealing with matters pertaining to the security of the property of the municipality or local board, proposed or pending acquisition or disposition of land by the municipality or local board, and for receiving advice that is subject to solicitor‑client privilege, including communications necessary for that purpose, with respect to Item 11 – Bronte Outer Harbour.

That the Town enter into a lease for the Bronte Outer Harbour with the Federal Government; and 2. That staff cease negotiations with the Marina Group Inc. for a sublease of the Bronte Outer Harbour and report back to Council with options for the future operation of the Bronte Outer Harbour including the marina, marina parking lot, Harbour Banquet and Conference Centre and Compass Restaurant.

That a Campaign Contribution Rebate Program be implemented for the 2018 Municipal Election; and 2. That By-law 2017-063, being a by-law to authorize the payment of rebates to eligible individuals who made contributions to candidates for office on the municipal council for the 2018 Municipal Election (Contribution Rebate By‑law), be passed, as revised by excluding the words ‘up to a maximum rebate of $375.’ under section 13 (b).