Administrative Services Committee

That Town staff be granted authority to convey permanent aerial and guywire easements to Oakville Hydro over Parts 1, 2 and 3 on Plan 20R-21325, Parts 1 and 2 on Plan 20R-21330, and Parts 1, 3, 4 ,5 and 8 on Plan 20R-21339 for the Region’s Trafalgar Road widening project; 2. That Town staff be granted authority to transfer the lands described as Part 1 on Plan 20R-21331, Part 4 on Plan 20R-21324, Part 1 on Plan 20R-21342, Part 1 on Plan 20R-21327, and Parts 2, 6 and 7 on Plan 20R-21339 to the Region of Halton for road widening and noise wall lands required for the Region’s Trafalgar Road widening project; 3. That purchase agreements for the transfer of the lands and easements be executed in accordance with By-Law 2013-057; and 4. That the Town Solicitor be authorized to negotiate and execute all documentation in connection with the easements and land transfers.

That the report, Forestry Services - Status of External Consultant’s Recommendations , dated January 15, 2019 from the Director, Internal Audit, be received; and the recommendations be implemented by management.

That the updated Tree Protection and Tree Canopy Preservation Policy EN-TRE-001 be approved, as revised by the memo from the Clerk’s department dated February 19, 2019. 2. That the updated Stormwater Management Plan Policy MS-ENC-001 be approved and related Stormwater Management Plan Procedure MS-ENC-001-001 be received.

That the 2018 accomplishments and the proposed 2019 work plan for the Accessibility Advisory Committee be received.

That By-law 2019-027, A by-law to amend By-law 2015-091 – A by-law to establish the positions of screening officer and hearing officer, as amended, be approved.

That the Memorandum of Understanding between the Town of Oakville and the Oakville Public Library (OPL) attached as Appendix A to the report from the Commissioner of Corporate Services dated January 18, 2019 be approved. 2. That the schedules to the Memorandum of Understanding attached as schedules A through E, be received. 3. That Council authorize the Commissioner of Corporate Services to finalize and maintain these schedules to ensure they reflect both sides of the services.

That the joint report from Facilities and Construction Management Department and the Fire Department dated January 7, 2019 be received. 2. That the agreement (attached as Appendix A) between the Town of Oakville, Lett Architects Incorporated and Gillam Chandos JV Inc. for the Fire Station 8 project be executed in accordance with By-law 2013-057 and subject to the satisfaction of the town solicitor. 3. That the capital budget for Fire Station 8 be pre-approved for $3,465,100 for 2020.

That the minutes of the Accessibility Advisory Committee meeting of January 10, 2019, be received.

That this Committee resolve into a closed meeting session for the purpose of dealing with matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item C-1, Oakville Power Boat Club Seawall.