Council

That the minutes of the regular session of Council and the confidential minutes of the closed session of Council, dated January 28, 2019, be approved. 2. That the minutes of the special session of Council and the confidential minutes of the closed session of Council, dated February 4, 2019, be approved. 3. That the minutes of the regular session of the Planning and Development Council dated February 11, 2019, be approved.

That in response to the Provincial Government’s Regional Government Review the following resolution, as presented to the Council of the Town of Oakville be approved: WHEREAS, the Government of Ontario has announced a review of Ontario's eight regional municipalities, the County of Simcoe, and their lower-tier municipalities by appointed Special Advisors; and WHEREAS, the provincially appointed advisory body will develop recommendations for the Minister for the purpose of improving governance, decision-making and service delivery in the regions and Simcoe County and their lower-tier municipalities; and WHEREAS, the Association of Municipalities of Ontario informed its members that last August, the Minister of Municipal Affairs and Housing began informal discussions, wishing to hear from people about how this system of governance is working recognizing it was established in the 1970s; and WHEREAS, the provincially appointed advisory body has included in the review consideration of moving to single-tier municipalities or amalgamating existing municipalities; and WHEREAS, neither the provincial review nor amalgamation was ever discussed during the recent provincial election by the Premier or our local Members of Provincial Parliament; and WHEREAS 81 per cent of residents are satisfied with the government of the Town of Oakville, 89 per cent were satisfied with Town of Oakville services and 85 per cent were satisfied with the town’s attributes; and WHEREAS 97 per cent of residents

That the recommendations of the Community Services Committee meeting of February 19, 2019, be approved.

That the recommendations of the Administrative Services Committee meeting of February 19, 2019, and the confidential report of the closed session of the Administrative Services Committee meeting of February 19, 2019, be approved, in accordance with the memo dated February 25, 2019 from the Commissioner of Corporate Services.

That the report dated January 18, 2019, from the Clerk’s department entitled 2018 Closed Meetings Statistics, be received, as revised in accordance with the memo dated February 25, 2019 from the Clerk’s Department.

That By-law 2019-024, the Town of Oakville Procedure By-law, which replaces and repeals the former Procedure By-law 2016-059, as amended, be passed, as revised in accordance with the memo dated February 25, 2019 from the Town Clerk, to be effective as of March 6, 2019.

That the current Code of Conduct be rescinded and the Region of Halton's Code of Conduct with the necessary changes to the words "Region of Halton" to the "Town of Oakville" be adopted; 2. That all future amendments to the Region of Halton's Code of Conduct be adopted subject to ratification by Town of Oakville Council; 3. That Council adopt the Region of Halton's Council - Employee Relations policy with the necessary changes to the words "Region of Halton" to the "Town of Oakville"; and 4. That all future amendments to the Region of Halton's Council - Employee Relations policy be adopted subject to ratification by Town of Oakville Council. Moved by Councillor Haslett-Theall Seconded by Councillor Gittings That the Council Employee Relations Policy be revised as follows: 1. Section 2(a) be deleted and replaced with, “For routine matters, Members shall direct questions or concerns to the staff responsible for the work or to Service Oakville with a copy to the Director for the department. For non-routine matters in relation to administration or management of the Town, Members will direct their questions to area Directors with a copy to Commissioners and the CAO.” 2. Section 2(c) be deleted and replaced with, “Respect employee time and limit it to no more than 2 hours. Where additional time is required it will be the Directors decision to determine if additional time is within the current Council mandate. In the alternative, Members may submit a request for report to Council.” 3

That section 2(a), Roles and Responsibilities, of the Council – Employee Relations Policy be amended to include the words “or designate” following the word “CAO”. 2. That section 2(j), Roles and Responsibilities, of the Council – Employee Relations Policy be amended to include the words “right to request or receive” following the word “greater”. 3. That section 9, Business Relations, of the Council Code of Conduct Policy be amended to remove the word “regularly”.

That Nancy Sully be appointed treasurer, and Jonathan van der Heiden be appointed deputy treasurer. 2. The Treasurer or designate shall approve all award reports, after the Finance department has confirmed budget availability according to the Procurement Policy By-law. 3. That By-law 2019-028 be passed and that By-law 2010-042 be repealed.

WHEREAS, through direction from Council, staff undertook investigation of all facets surrounding a request for an Indigenous flag to be permanently flown at Oakville Town Hall; and WHEREAS, a staff report was provided at the Administrative Services Committee meeting of May 22, 2018; and WHEREAS, the report outlined the cost to install a new flag pole at Town Hall to permanently display an Indigenous flag to be $4,500 and costs could be funded from contingency; and WHEREAS, by flying the flag, the Town of Oakville would acknowledge the Mississaugas of the Credit First Nation as the traditional custodians of the land we inhabit; and WHEREAS, a letter was sent from Mayor Burton to Chief Laforme February 4, 2019 seeking consent to raise the flag of the Mississaugas of the Credit First Nation at Oakville Town Hall on a permanent basis; and WHEREAS, via return mail, Chief R. Stacey Laforme provided such consent on February 8, 2019; THEREFORE, BE IT RESOLVED THAT in recognition of the consent provided by Chief Laforme and the Mississaugas of the Credit First Nation, staff proceed to requisition and install a new, fifth flag pole at Town Hall to permanently display the Indigenous Flag; AND FURTHER THAT Mayor Burton undertake a letter to Chief Laforme and the Mississaugas of the Credit First Nation to request such flag; AND FURTHER THAT following the installation of the flag pole an appropriate recognition event be planned and undertaken with the Mississaugas of the Credit First Natio

That the following by-law(s) be passed: 2019-024 A by-law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council of The Corporation of the Town of Oakville, as revised and to repeal By-law 2016-059. 2019-027 A by-law to amend By-law 2015-091 - A by-law to establish the positions of screening officer and hearing officer, as amended. (Re: ASC Item 5) 2019-028 A by-law to appoint a Treasurer and Deputy Treasurer for The Corporation of the Town of Oakville and that By-law 2010-042 be repealed. 2019-031 A by-law to confirm the proceedings of a meeting of Council.

That staff implement a two-year pilot commercial parking program in the Bronte Village, as outlined in the report from Municipal Enforcement Services dated January 16, 2019; 2. That the cost of implementing the commercial parking program in the Bronte Village, as outlined in the report from Municipal Enforcement Services dated January 16, 2019, be funded from the Parking Reserve Fund; 3. That the Town Solicitor be authorized to amend the existing license agreement with Bronte Village Mall property owners to allow for paid parking on the town owned lands; and 4. That staff report to Council in the fourth quarter of 2021 on the Bronte Village commercial parking pilot program outcomes and next steps.

That Town staff be granted authority to convey permanent aerial and guywire easements to Oakville Hydro over Parts 1, 2 and 3 on Plan 20R-21325, Parts 1 and 2 on Plan 20R-21330, and Parts 1, 3, 4 ,5 and 8 on Plan 20R-21339 for the Region’s Trafalgar Road widening project; 2. That Town staff be granted authority to transfer the lands described as Part 1 on Plan 20R-21331, Part 4 on Plan 20R-21324, Part 1 on Plan 20R-21342, Part 1 on Plan 20R-21327, and Parts 2, 6 and 7 on Plan 20R-21339 to the Region of Halton for road widening and noise wall lands required for the Region’s Trafalgar Road widening project; 3. That purchase agreements for the transfer of the lands and easements be executed in accordance with By-Law 2013-057; and 4. That the Town Solicitor be authorized to negotiate and execute all documentation in connection with the easements and land transfers.

That the report, Forestry Services - Status of External Consultant’s Recommendations , dated January 15, 2019 from the Director, Internal Audit, be received; and the recommendations be implemented by management.

That the updated Tree Protection and Tree Canopy Preservation Policy EN-TRE-001 be approved, as revised by the memo from the Clerk’s department dated February 19, 2019. 2. That the updated Stormwater Management Plan Policy MS-ENC-001 be approved and related Stormwater Management Plan Procedure MS-ENC-001-001 be received.

That the 2018 accomplishments and the proposed 2019 work plan for the Accessibility Advisory Committee be received.

That By-law 2019-027, A by-law to amend By-law 2015-091 – A by-law to establish the positions of screening officer and hearing officer, as amended, be approved.

That the Memorandum of Understanding between the Town of Oakville and the Oakville Public Library (OPL) attached as Appendix A to the report from the Commissioner of Corporate Services dated January 18, 2019 be approved. 2. That the schedules to the Memorandum of Understanding attached as schedules A through E, be received. 3. That Council authorize the Commissioner of Corporate Services to finalize and maintain these schedules to ensure they reflect both sides of the services.

That the joint report from Facilities and Construction Management Department and the Fire Department dated January 7, 2019 be received. 2. That the agreement (attached as Appendix A) between the Town of Oakville, Lett Architects Incorporated and Gillam Chandos JV Inc. for the Fire Station 8 project be executed in accordance with By-law 2013-057 and subject to the satisfaction of the town solicitor. 3. That the capital budget for Fire Station 8 be pre-approved for $3,465,100 for 2020.

That the minutes of the Accessibility Advisory Committee meeting of January 10, 2019, be received.

That this Committee resolve into a closed meeting session for the purpose of dealing with matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, and to receive advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item C-1, Oakville Power Boat Club Seawall.