Council

That the minutes of the regular session of Council dated June 24, 2019, be approved. 2. That the minutes of the regular sessions and closed sessions of the Planning and Development Council dated July 8, 2019, August 6, 2019, and September 9, 2019, be approved. 3. That the minutes of the special session of Council dated June 25, 2019 and the special session and closed session of Council dated July 8, 2019, be approved.

That the recommendations of the Community Services Committee meeting of September 16, 2019, be approved, subject to the separation of Item 3 – Oakville Harbour West Shore Master Plan – Walkway Lighting.

That the recommendations of the Community Services Committee meeting of September 16, 2019 regarding Item 3 – Oakville Harbour West Shore Master Plan – Walkway Lighting, be approved with the following revised clause 3 and additional clauses 4 and 5: 3. That the 5 light poles directly behind the Walker Street homes adjacent to the walkway, as well as the 1 light pole at the corner of Walker St/Wilson St, be lowered by 2 feet with no additional poles/lights being required to safely light the walkway; 4. That the additional 2 light poles on the walkway connecting to Wilson Street be lowered with no impact on safe lighting levels or uniformity; and 5. That a low profile shield be added at the time of manufacturing the 8 fixtures mounted on the lowered poles.

That the recommendations of the Administrative Services Committee meeting of September 16, 2019, be approved subject to the separation of Item 1 – Corporate Policy and Procedure Update Report, and Item 4 - Amendment to Encroachment Agreement with Oak Park Neighbourhood Centre in Windfield Parkette .

That the recommendation of the Administrative Services Committee meeting of September 16, 2019 regarding Item 4 - Amendment to Encroachment Agreement with Oak Park Neighbourhood Centre in Windfield Parkette be approved.

That the recommendation of the Administrative Services Committee meeting of September 16, 2019 regarding Item 1– Corporate Policy and Procedure Update Report, be approved with a revised clause 4 to read: 4. “That updated Council Remuneration, Allowances, Benefits, Expenses, Conferences and Seminars procedure G-GEN-005-001, as revised by the memo from the Clerk’s department dated September 17, 2019, be approved.”

That the Mayor's Annual Oakville Status Report dated September 23, 2019, be received.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received.

That the report on the Canada Infrastructure Program: Community, Culture and Recreation Stream from the Acting Commissioner of Corporate Services and Treasurer be received. 2. That a special meeting of Council be scheduled for October 16, 2019 for the purpose of holding a workshop to identify community, culture and recreation projects to be considered against the federal/provincial criteria for funding through the Canada Infrastructure Program. 3. That a special meeting of Council be scheduled for November 5, 2019 to approve projects for submission to the Province for consideration under the Canada Infrastructure Program: Community, Culture and Recreation stream.

That, in accordance with Section 2(2) of the Procedure By-law, the rules of procedure established in Section 14.1(2) be waived to permit consideration of the following Notice of Motion upon its introduction this evening.

WHEREAS a regular meeting of Council is scheduled to take place on October 21, 2019; WHEREAS the 2019 Canadian Federal Election is also scheduled to take place on October 21, 2019; and WHEREAS Council supports voting engagement in all levels of government; THEREFORE BE IT RESOLVED THAT the regular meeting of Oakville Council scheduled for Monday, October 21, 2019 be rescheduled and held on Tuesday, October 22, 2019.

That the Director of Municipal Enforcement report back to Council as soon as reasonably possible, but in any case no later than the first quarter of 2020, on a possible revision to the Sign By-law that would exclude structural components such as frames and borders in the calculation of sign face area ground signs, aligning the Oakville Sign By-law with other municipalities and with generally accepted industry standards and any impacts the proposed revision may have.

WHEREAS Pay Day loans are regulated under the Payday Loans Act , 2008; WHEREAS the Municipal Act , 2001 allows municipalities to licence businesses and further require municipalities to impose conditions as a requirement of obtaining, continuing to hold, or receiving a business licence for the protection of persons and property, including consumer protection; WHEREAS The Corporation of the Town of Oakville licenses certain businesses that operate within the municipality; WHEREAS many Ontario municipalities have already enacted by-laws to regulate Pay Day Loan companies operating within their borders including Toronto, Hamilton, Kingston, London and at least two others are currently investigating opportunities including Brantford and Ottawa; WHEREAS the provincial legislation limits the charge to consumers at a rate of $15.00 per $100.00 borrowed for a period of two weeks. And this amounts of $390.00 per annum or 390%; WHEREAS while some consumers genuinely require and appreciate the services offered by Pay Day loan businesses, many consumers are not able to repay such loans in a timely manner and incur dramatic interest charges; WHEREAS residents who are impoverished and/or living under Low Income Cut Off (LICO) incomes and whom are targeted by these businesses find that their circumstances worsen when facing exorbitant interest charges and, in many cases, borrow from other Pay Day loan businesses only to pay off the due or overdue loan, compounding the impact; WHEREAS of the

That staff report back to Council on options to address the techniques that cable and communication companies utilize on municipal property. Namely the existence of cabling left hanging, grounds left open after excavation occurs, covers of utility boxes unsecured and the lack of response to calls from the public and municipal staff.

That staff report on the existing maintenance and design standards for new and existing walkways and the landscaped areas within cul-de-sacs, including standards for widths, construction, fencing, lighting, safety and security, plantings and landscaping, winter and summer seasonal maintenance and the process for interacting with adjacent landowners when changes to occur. That staff report on options to improve the consistency of the standards and communication protocols.

That staff prepare a report on the potential for a site-specific amendment to the Sign By-law 2018-153 that would allow a ground sign with a Static Electronic Message Board (SEMB) at the Sixteen Mile Sports Complex located at 3070 Neyagawa Boulevard including any Council considerations.

That the following by-law(s) be passed: 2019-086 A by-law to provide for the levying of payments in lieu of taxes for the year 2019 on Halton Healthcare Services Corporation and the Sheridan College Institute of Technology and Advanced Learning. (Re: ASC Item 6) 2019-088 A by-law to amend By-law 1984-1 (The Traffic By-law). (Re: CSC Item 1) 2019-101 A by-law to confirm the proceedings of a meeting of Council.

That By-law 2019-088, a By-law to amend By-law 1984-1 (The Traffic By-law), be approved.

That the Munn's Creek Flood Mitigation Opportunities Municipal Class Environmental Assessment Study Report and the preferred alternatives to reduce flood risk within Munn’s Creek as outlined in the staff report from the Development Engineering Department dated August 19, 2019, be received; and 2. That the Notice of Completion for the Munn’s Creek Flood Mitigation Opportunities Municipal Class Environmental Assessment Study be published commencing the mandatory 30 day public review period.

That the report from the Parks and Open Space department dated August 30, 2019 be received. 2. That the K584 Treble Strut light standard with backshield 3000 Kelvin colour be endorsed. 3. That staff assess lowering the height of the standard pole and the impact on the cost, and the number of lights required to ensure adequate lighting of the walkway.

That the report on Maintenance of Vacant Properties from Municipal Enforcement Services department dated August 23, 2019, be received; 2. That the fees listed in Appendix B to the report from the Municipal Enforcement Services department, dated August 23, 2019, be approved effective immediately, and such fees be included in the 2019 Rates and Fees schedules; and 3. That the updated Administrative Monetary Penalties procedure be received by Council, attached as Appendix D to the report from the Municipal Enforcement Services department, dated August 23, 2019.

That the staff report, Ditch Treatment Options for Drummond Road from the Roads and Works Operations Department, dated August 15, 2019, be received; and 2. That the open drainage ditch across the frontage of 462 Drummond Road be reinstated with pebble or beach stone, similar to the existing upstream treatment.

That the Criteria for Flashing 40km/h Sign Placement , as detailed in the staff report from the Engineering and Construction Department dated August 23, 2019, be received.

That new Use of Employee Lockers procedure A-BMG-002-002 and Use of Public Lockers procedure A-BMG-002-003 be received. 2. That updated Video Surveillance policy A-SEC-001 be approved by Council and related Video Surveillance procedure A-SEC-001-001, be received. 3. That updated User Fees policy F-FPC-001 be approved by Council and related User Fees procedure F-FPC-001-001, be received. 4. That updated Council Remuneration, Allowances, Benefits, Expenses, Conferences and Seminars procedure G-GEN-005-001 be approved by Council. 5. That new Customer Service Standards and Customer Conduct policy G-COM-003 be approved by Council and related procedures be received: a. updated Customer Service Standards procedure G-COM-003-001; b. new Customer Service Complaints and Compliments procedure G-COM-003-002; c. new Customer Conduct procedure G-COM-003-003; and d. updated RZone procedure G-COM-003-004. 6. That updated Social Media Guidelines procedure G-COM-002-002 be received. 7. That updated Special Event Permits policy MS-PER-001 be approved by Council. 8. That updated Park Naming procedure MS-SPR-001-005 be received. 9. That new Requests for designation of public events as municipally significant procedure MS-SPR-001-008, be received. 10. That updated Heritage Grant Program procedure MS-SPR-002-005 be received. 11. That Request for Information from Staff by Individual Members of Council procedure G-GEN-004-002 be rescinded.

That the request from Oakville Symphony Youth Orchestra to conduct charitable lottery events in the Town of Oakville be approved.

That Town staff be granted authority to transfer the lands described as Part 1 on Plan 20R-21491, Parts 1-6 on Plan 20R-21466, Part 8 on Plan 20R-21466, and the whole of Block 129 on Plan 20M-528 to the Region of Halton required for the Region’s Trafalgar Road widening project; 2. That Town staff be granted authority to convey permanent easements for aerial and guywire requirements to Oakville Hydro over Part 7 on Plan 20R-21466, and Part 1 on Plan 20R-21391 for the Region’s Trafalgar Road widening project; 3. That purchase agreements for the transfer of the lands and easements be executed in accordance with By-law 2013-057; 4. That the Town Solicitor be authorized to negotiate and execute all documentation in connection with the easements and land transfers; and, 5. That the Town Solicitor be authorized to execute and register discharges for Town agreements and easements affecting the future road widening parcels being acquired by the Region of Halton from private parties.

That the Town Solicitor be authorized to amend the encroachment agreement between the Town and the Oak Park Neighbourhood Centre to remove the lands that Oak Park Neighbourhood Centre wishes to depave.

That a license agreement for the Concession Booth in Joshua’s Creek Arenas with 2608890 Ontario Inc. be approved and executed in accordance with By-law 2013-057; and 2. That the Director of Recreation and Culture be authorized to execute renewals and amendments to the license agreement, subject to such renewals and amendments having been negotiated and prepared to the satisfaction of the Town Solicitor.

That By-law 2019-086, a by-law to invoice and collect payments in lieu of taxes on Provincial Institutions in 2019, as attached to the report of the Financial Operations Department dated July 16th, 2019, be approved.

That the June 30th 2019 Financial Progress report be received; 2. That the transfers to and from the Reserves and Reserve Funds and transactions contained in this report be approved; 3. That staff be authorized to execute the Province of Ontario “Audit and Accountability Fund” agreement in accordance with By-law 2013-057 for the review of examining consolidating the Transit and Recreation call/contact centres with ServiceOakville in an amount up to $130,000; 4. That $300,000 additional funding (90% DC’s and 10% Capital Reserve) be approved for the temporary Sixteen Mile Library Branch to reflect additional cost due to a delay in schedule and winter construction; and 5. That $150,000 of the operating surplus be allocated to complete a Fleet Utilization review.