Oakville Public Library Board

That the minutes of the regular meeting of the Oakville Public Library Board dated November 16, 2023, be approved.

That the 2023 Year End Health and Safety report be received for information.

That the 2024 OPL Board Key Agenda Items report be received for information.

That the following board governance policies be approved: Purpose of the Library Board policy; Board Evaluation policy; Board Orientation policy; Board Training policy; and Code of Conduct policy; Duties and Responsibilities of Individual board members policy; and Integrated Risk Management. That following board governance policies are rescinded: Reimbursement of Board Expenses policy; and Public Notice of Meetings of the OPL Board policy.

That the Respectful Conduct Policy be approved.

That the draft Parks and Open Spaces Service Level Agreement be received for feedback.

That the 2023 Year-End Employee Retention and Turnover Metrics report be received for information.

That CEO Update report be received for information.

That the Oakville Public Library Board resolve into a closed meeting session for the purpose of labour relations or employee negotiations, with respect to Item 8.1 - Collective Bargaining Update 2024 – January 18, 2024, and the security of the property of the municipality or local board, with respect to Item 8.2 - OPL Cyber Security Plan.

Oakville Public Library Board Minutes January 18, 2024 3 That the 2024 OPL Board Key Agenda Items report be received for information.

1. That the following board governance policies be approved: a. Purpose of the Library Board policy; b. Board Evaluation policy; c. Board Orientation policy; d. Board Training policy; and e. Code of Conduct policy; f. Duties and Responsibilities of Individual board members policy; and g. Integrated Risk Management. 2. That following board governance policies are rescinded: a. Reimbursement of Board Expenses policy; and b. Public Notice of Meetings of the OPL Board policy.

1. That the 2023 CEO Goals Q4 Update report be received for information. 2. That the 2023 CEO Goals Q4 Update report be updated for the February 15, 2024 Board meeting.

That the 2024 OPL Goals be approved.

1. That the Staff Development Day report be received for information. 2. That the request to close all library branches on Friday, September 20, 2024 to support a Library Staff Development Day be approved.

That this meeting be adjourned at 9:01 p.m.