Council

That the minutes of the regular meetings of Council dated December 17, 2012 and January 14, 2013, and the confidential minutes of the closed session of Council dated January 14, 2013, be approved.

That the recommendations of the Administrative Services Committee meeting of January 15, 2013, be approved.

That the January 21, 2013 presentation by Lee Grant, director, Fire Department be received.

WHEREAS the Halton Food Council drafted the Halton Food Charter in the spring of 2010 and after consultation with various stakeholders and community members presented to Regional Council the final Halton Food Charter which they endorsed on December 14, 2011; and WHEREAS the Halton Food Council is now seeking endorsement of the Halton Food Charter from each of the municipalities in Halton Region; THEREFORE BE IT RESOLVED, that Oakville Town Council endorse the Halton Food Council’s Food Charter.

That in accordance with Section 1.2(2) of the Procedure By-law, the Rules of Procedure be waived to permit consideration of the Notice of Motion regarding Provincial Draft Cycling Strategy, to be considered upon its introduction at the Council meeting of January 21, 2013.

WHEREAS the Province of Ontario released its Draft Cycling Strategy on November 30, 2012; and WHEREAS the Town of Oakville recognizes the value of cycling through its approved Active Transportation Master Plan, is improving its cycling network and has been recognized as a Bronze Bicycle Friendly Community; THEREFORE BE IT RESOLVED: That the Minister of Transportation be advised that the Town of Oakville recognizes and emphasizes the importance of: a. Provincial roads, crossings and their corresponding infrastructure connecting to the municipal road cycling network (in particular the QEW in Oakville); b. economic development opportunities of cycling, not just in relation to cycling tourism but also in relation to local business and Bicycle Friendly Business Districts; c. linking the Cycling Strategy with other provincial documents, including the Highway Traffic Act and Planning Act ; d. providing increased and sustainable funding to municipalities for cycling infrastructure; e. enhanced communication with municipalities on programs and initiatives offered by the Province relating to cycling; and f. the health benefits of cycling. That this resolution serve as the Town of Oakville’s submission to the Provincial Draft Cycling Strategy of November 30, 2012 and a copy be forwarded to the local Members of Provincial Parliament Kevin Flynn and Ted Chudleigh.

That staff be requested to prepare a report reviewing the current level of service for winter maintenance of town roads and sidewalks and that in particular, the report review the threshold of “greater than 10 cm” for residential roads and “greater than 5 cm” for sidewalks, associated costs with increasing the level of service and a comparison with other municipalities and their levels of service.

That the following by-law(s) be passed: 2013-003 A by-law to amend By-law 2011-144 (The Town of Oakville Procedure By-law) . 2013-009 A by-law to amend By-law 1990-24 - A by-law to appoint Municipal Law Enforcement Officers . 2013-012 A by-law to confirm the proceedings of a meeting of Council .

That staff be authorized to submit future amendments to the Records Retention By-law directly to Council for approval without the requirement of a staff report.

That the Permanent Easement Agreement between the Town of Oakville and Regional Municipality of Halton be approved; 2. That the Mayor and Clerk be authorized to execute the Permanent Easement Agreement; and 3. That the Town Solicitor be authorized to make minor modifications to the Permanent Easement Agreement which do not affect the substance of the Agreement.

That the amending agreement between Antoinettes Gymnastic Club Inc. (“Oakville Gymnastics”) and The Corporation of the Town of Oakville (the “town”), attached as Appendix A to the January 2, 2013 report from the Finance department, be approved; and 2. That the Mayor and Clerk be authorized to execute the amending agreement.

That the Town of Oakville enter into two servicing agreements with the Regional Municipality of Halton to: a. finance the design, construction, inspection costs, and contract administration of road improvements on Neyagawa Boulevard to accommodate the new North Operations Depot; and b. service the Town’s lands for the North Operations Depot and North Park; 2. That the Mayor and Clerk be authorized to execute the servicing agreements; and 3. That the Town Solicitor be authorized to make minor modifications to the agreements that do not affect the substance of the agreements.

That the submission of the Expression of Interest for the Municipal Infrastructure Investment Initiative for the Lakeshore Road Bridge over 16 Mile Creek Project, as detailed in the report from the Finance Department dated January 9, 2013, be approved.

That the Audit Planning Report for the year ending December 31, 2012, as prepared and submitted by KPMG, be received.

That the report dated December 19, 2012 from the Clerk’s department regarding the 2012 Closed Meetings statistics be received.

That this meeting now adjourn.