Council

That the minutes of the regular session of Council, dated December 12, 2016, and the minutes of the special session of Council, dated January 23, 2017, be approved. 2. That the minutes of the Planning and Development session of Council and the confidential minutes of the closed Planning and Development session of Council, dated January 16, 2017, be approved.

That the recommendations of the Community Services Committee meeting of January 23, 2017, be approved.

That the recommendations of the Administrative Services Committee meeting of January 23, 2017, be approved.

WHEREAS, the Federation of Canadian Municipalities (FCM), the Union des municipalités du Quebec (UMQ) and the City of Montreal stand in solidarity with the people of Haiti, who are experiencing ongoing extreme difficulties as a result of Hurricane Matthew; and WHEREAS, FCM, through its Municipal Cooperation Program, has invited municipalities throughout Canada to contribute to the Haiti Emergency Fund; and WHEREAS the funds collected will help rebuild culverts, bridges and public markets; strengthen protective dikes; clean out surface runoff canals; and replace roofing on public and community buildings in Haiti; THEREFORE, be it resolved Council for the Town of Oakville will donate $1,000 to FCM’s Hurricane Mathew Relief Fund with the funds to be taken from the Tax Rate Stabilization Reserve.

That the report dated October 12, 2016, from the Community Services Commission regarding the Corporate Digital Strategy attached as Appendix A to the report dated January 17, 2017, from the Community Services Commission be received, and that the strategy be approved.

That the report from Mayor Rob Burton dated January 24, 2017, be received. 2. That staff review and report on incorporating into the procedures of the new private tree by-law, the Procedure for Assessment and Removal of Imminently Hazardous Trees, as outlined in the report dated January 24, 2017, from Mayor Burton. 3. That staff provide additional measures which Council can put in place to lessen loss of trees on private property, as a result of construction. Moved by Councillor Duddeck Seconded by Councillor Elgar That the foregoing motion, moved by Councillor Lishchyna, seconded by Councillor Elgar, be amended by the addition of a fourth clause to read as follows: “4. That staff be requested to address the issue of public notification and devise a process whereby a notice would be posted on site advising that the proper procedures have been followed to approve the removal of a h azardous tree.”

That the following by-law(s) be passed: 2017-009 A by-law to authorize the temporary borrowing of money to meet current expenditures should the need arise until taxes are collected for the 2017 taxation year. (Re: ASC Item 3) 2017-010 A by-law to amend By-law 2015-071 (Parking Administrative Penalties By-law) (Re: CSC Item 3) 2017-011 A by-law to amend By-law 2002-153 (Anti-idling By-law) (Re: CSC Item 3) 2017-021 A by-law to confirm the proceedings of a meeting of Council

That the 2017 Road Resurfacing and Preservation Program , as detailed in the report from the Department of Engineering and Construction, dated December 20, 2016, be approved.

That the environmental study project file and the preferred planning solution for the stabilization and rehabilitation of West Morrison Creek Reaches 36 and 38 (McCraney Street to Upper Middle Road) as outlined in the staff report from the Department of Development Engineering dated December 6, 2016, be approved; and 2. That the Notice of Completion for the West Morrison Creek Reaches 36 and 38 environmental study project file be published commencing the mandatory 30 day public review period.

That By-law 2017-010, a by-law to amend By-law 2015-071, the Parking Administrative Penalties By-law, as detailed in the report from the Municipal Enforcement Services Department dated December 21, 2016, be approved; and 2. That By-law 2017-011, a by-law to amend 2002-153, Anti-idling By-law, as detailed in the report from the Municipal Enforcement Services Department dated December 21, 2016, be approved.

That the report, Status of Internal Audit Recommendations , dated December 31, 2016, from the Director, Internal Audit, be received, and the recommendation and action plan reported be implemented by management; and 2. That staff be requested to report back in 12 months on the status of all the not fully implemented recommendations.

That the report of the Legal department, dated December 19, 2016, regarding the results of the Request for Proposal (RFP) (Prop 22-2016) for the sale of the former Chisholm Public School site at 165 Charnwood Drive be received; 2. That a sale of the property at 165 Charnwood Drive to the recommended proponent / purchaser be approved on terms outlined in the confidential Appendix B to the report of the Legal department, dated December 19, 2016; 3. That the Town Solicitor be authorized to make minor modifications to the Agreement of Purchase and Sale and all related documentation as required, and be authorized to take all steps as necessary for the successful completion of the transaction; and 4. That all documents as required to conclude the transaction be executed in accordance with By-law 2013-057.

That By-law 2017-009 be passed authorizing the temporary borrowing of monies to meet current expenditures should the need arise until taxes are collected and other revenues are received.

That the recommended apportionment of taxes in the amount of $20,345.68 attached as Appendix A to the report of the Financial Operations department, dated December 15, 2016, be approved.

That the updated Agendas, Meetings & Resolutions Policy G-GEN-007 and related procedures be approved: a. Responding to Resolutions Procedure G-GEN-007-001; b. Submissions and Distributions of Agenda Items for Council Meetings Procedure G-GEN-007-002; and c. Public Meeting Protocol Procedure G-GEN-007-003. 2. That the updated Time At and Away From Work Policy HR-MNG-001 be approved, and the following related procedures be received: a. Absence Reporting Procedure HR-MNG-001-001; b. Unpaid Leave of Absence Procedure HR-MNG-001-005; c. Election and Voting Leave Procedure HR-MNG-001-008; and d. Jury or Witness Duty Procedure HR-MNG-001-009. 3. That the updated Occupational Health, Safety and Workplace Violence Policy HR-MNG-005 be approved and the related Workplace Violence Procedure HR-MNG-005-002 be received. 4. That the updated Recruitment Policy HR-RCT-001 be approved and the updated procedures be received: a. Recruitment – Permanent Full-time Procedure HR-RCT-001-001; b. Recruitment – Temporary Staffing, Part-time and Students Procedure HR-RCT-001-002; c. Probationary Period Procedure HR-RCT-001-003; and d. Exit Interview Procedure HR-RCT-001-005. 5. That the following Human Resources policies, having been incorporated into the Time At and Away From Work Policy and Recruitment Policy and related procedures, be rescinded: a. Inclement Weather Procedure HR-MNG-001-002; b. Vacation Policy HR-MNG-002; c. Public Holidays Policy HR-MNG-003; d. Leave of Absence Policy HR-MNG-004; e.

That the report of the Legal department, dated January 2, 2017, entitled Woodside Library & Halton Region (EMS) Proposed Land Exchange , be received; 2. That Town staff be granted authority to provide consent to Halton Region to include Town lands in planning applications to facilitate an exchange of lands for the reconfiguration of the Woodside Library site and create a site for a potential EMS station on Woodside Drive; 3. That Town staff be granted authority to provide consent to Halton Region to act on the Town’s behalf on related development applications and to enter agreements with the Region for the project management and completion of parking and site improvements for the Town’s Woodside Library property; 4. That staff be delegated authority to negotiate and execute agreements for the exchange of lands conditional upon planning and site plan approvals, on terms satisfactory to the CAO and Town Solicitor; 5. That staff be authorized to execute all requisite documentation for the completion of the exchange of lands in accordance with By-law 2013-057; and 6. That the Town Solicitor be authorized to make modifications to the agreements and requisite documentation as necessary.

That the minutes of the Accessibility Advisory Committee meeting of December 8, 2016, be received.