Council

That the minutes of the regular session of Council, dated May 29, 2017, be approved. 2. That the minutes of the Planning and Development session of Council and the confidential minutes of the closed Planning and Development session of Council, dated June 12, 2017, be approved.

That, in accordance with Section 1.2(2) of the Procedure By-law, the rules of procedure established in Section 6.1(2), be waived to permit consideration of all new Notices of Motion upon their introduction this evening, and That in accordance with Section 3.4(2) of the Procedure By-law the delegations whose names did not appear on the Council agenda or addendum be permitted to be heard.

WHEREAS, the Liquor Control Board of Ontario (LCBO) operates the only retail outlets licensed to sell alcohol in Ontario, with a few notable exceptions; and WHEREAS, the LCBO has maintained a downtown Oakville store for more than 50 years, filling a critical role in the business structure of Oakville’s historic downtown; and WHEREAS, the LCBO has announced its intention to close its downtown location at 276 Lakeshore Road East; and WHEREAS, the presence of a downtown LCBO store acts as a positive draw to the retail core and its demise will result in reduced shoppers to downtown; and WHEREAS, in addition to answering the needs of local residents and tourists to Oakville, the Lakeshore Road East LCBO also serves the residents of four retirement homes as well as the Jean and Howard Caine residential apartments for physically-challenged people; and WHEREAS, should the Lakeshore Road East location close, the nearest alternative location to purchase retail beverage alcohol would be more than 2-kilometres north at Cornwall Road, which is (i) is inaccessible to downtown residents except by car or transit, and (ii) will actually draw shoppers and traffic away from downtown; and WHEREAS, as part of its stated mandate, the LCBO is committed to providing excellent customer service, including offering customers a broad product selection and value at all price points; and WHEREAS, the closure of the Lakeshore Road East location is inconsistent with the principles of the LCBO’s “Customer Fi

That the recommendations of the Community Services Committee meeting of June 19, 2017 be approved, subject to the separation of Item 4 – Environmental Strategic Plan (ESP) – 2016 Implementation Update.

That the recommendation of the Community Services Committee meeting of June 19, 2017 regarding Item 4 – Environmental Strategic Plan (ESP) – 2016 Implementation Update, be approved.

That the recommendations of the Administrative Services Committee meeting of June 19, 2017, be approved.

That the 2016 Performance Review and 2017 objectives received by the CAO Review Committee on May 11, 2017 attached as Confidential Appendix A to the May 16, 2017 report from the Clerk’s department, be approved.

That the Clean Water and Wastewater Fund (CWWF) Update report dated June 9, 2017 be received. 2. That staff be authorized to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement with the Province of Ontario as represented by the Minister of Infrastructure under the Clean Water and Wastewater Fund Program. 3. That the 2017 Capital Budget be amended to include projects approved under the CWWF program as identified in the report dated June 9, 2017 from the Finance department.

That the Town Solicitor be instructed as set out in the confidential legal report dated June 19, 2017.

That the recommendation contained in the confidential staff report dated June 13, 2017 from the Legal department be approved.

That the confidential resolution contained in the confidential correspondence to the Commissioner of Corporate Services and distributed to the Mayor and Members of Council only, dated June 16, 2017, from Scott Mudie, Chief Operating Officer, be approved.

That the report and the presentation from the Community Services Commission dated April 26, 2017 entitled “ AVL Technology ” be received.

WHEREAS, the Town of Oakville maintains the Oakville Heritage Register in accordance with the Ontario Heritage Act (OHA); and WHEREAS, there are over 580 properties listed on the Town of Oakville Heritage Register; and WHEREAS, over 150 are designated as Part IV individually designated properties and some 400 are classified as Part V Heritage Conservation District designated properties; and WHEREAS, all of these properties are valuable resources of Oakville’s cultural heritage; and WHEREAS, owners of heritage properties often face additional costs to maintain and preserve properties; and WHEREAS, Oakville’s Heritage Grant program covers up to half of the cost of eligible conservation work to a maximum of $15,000 when matched by a contribution from the property owner; and WHEREAS, Federal Bill C-323, a Tax Credit for the Restoration of Heritage Properties has been introduced by MP. Peter Van Loan to amend the Income Tax Act; and WHEREAS, if passed, Bill C-323 would provide owners of historic properties with a 20% tax credit on eligible costs for rehabilitation work on designated properties; and WHEREAS, as written, Bill C-323 is silent on the eligibility status of Ontario’s Part IV and Part V designated properties; THEREFORE, be it resolved, a) The Mayor compose a letter of support for Bill C-233 to include this resolution to be sent to the Prime Minister, Minister of Canadian Heritage, MP Van Loan, MP Oliver and MP Damoff to include an expression of the following: If passed,

That the minutes of the Development Charges Steering Committee meeting of April 24, 2017, be received.

WHEREAS, the auto sector directly employs over 101,000 people in Ontario, and indirectly supports the creation of more than 300,000 good jobs in communities nationwide; and WHEREAS, the automotive industry represents Canada’s largest manufacturing sector, Ontario’s chief export and the economic lifeblood of hundreds of Canadian communities; and WHEREAS, a thriving auto sector is an essential part of Oakville’s local economy, stimulating growth, innovation, and good, high-paying jobs; and WHEREAS, Canada’s auto sector has been deeply integrated with that of the United States since the early-20th century, as indicated by the 1965 Canada-US Auto Pact; and WHEREAS, the North American Free Trade Agreement governs nearly every aspect of Canada and the United States’ economic relationship, including the import and export of auto parts and vehicles; and WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have enormous consequences for workers and consumers on both sides of the border; and WHEREAS, in 2016 the government of Ontario and Michigan signed a Memorandum of Understanding calling for increased cooperation and partnership between their two automotive sectors; and WHEREAS, the United States has announced its intention to renegotiate NAFTA; and WHEREAS, Canada’s economic future and the continued wellbeing of Oakville’s local economy depend on a thriving automotive sector; THEREFORE, be it resolved, that Council: 1. Join wi

WHEREAS the Government of Canada promised to provide Canadians with quality postal service at a reasonable price; WHEREAS to achieve this, the Honourable Judy M. Foote, Minister of Public Services and Procurement, announced the launch of an independent review of Canada Post services; WHEREAS this review supports a thorough and informed public discussion so that Canadians have a direct say about the services they want and value; WHEREAS this review is being

WHEREAS the Heart and Stroke Foundation of Canada is urging municipal governments to eliminate sugary drink sales in recreation facilities; and WHEREAS the Heart and Stroke Foundation of Canada is urging municipal governments to improve access to free potable water through funding of drinking water stations in public spaces; and WHEREAS the Heart and Stroke Foundation of Canada is urging institutions to charge more for the sale of sugary drinks; THEREFORE, be it resolved, that staff be directed to report back on options to eliminate or reduce sugary drink sales at town facilities including through vending machines.

WHEREAS food allergens such as peanuts and tree nuts are a concern to a significant portion of the public; and WHEREAS other communities such as Owen Sound are taking action to reduce the risk of anaphylaxis occurring at their facilities through the introduction of municipal policies and procedures; THEREFORE, be it resolved that, staff be directed to review and report on options to reduce the risk of anaphylaxis occurring through common food borne allergens at town facilities including through the introduction of policies or procedures to manage anaphylaxis similar to the Owen Sound policy.

That staff be directed to prepare a report for Council outlining the options for extending the existing school zone (40km/hr) on Cairncroft Road to a position north of Devon Road.

That the following by-law(s) be passed: 2017-053 A by-law to amend By-law 2015-075, a by-law to provide for the licensing and regulation of various businesses in the Town of Oakville (Re: ASC Item 7) 2017-054 A by-law to authorize the issuance and sale of debentures up to a maximum of $6,100,000 towards the financing of Phase 2 of the LED Conversion Program, at an estimated total cost of $6,633,000 (Re: ASC Item 2) 2017-058 A by-law to authorize The Town of Oakville to enter into a borrowing agreement in the form of a non-revolving Letter of Credit/Guarantee with the Royal Bank of Canada (Re: ASC Item 3) 2017-068 A by-law to confirm the proceedings of a meeting of Council

That the Cornwall Road Pipeline Relocation and Licensing Agreement , as detailed in the staff report from the Engineering and Construction Department dated May 29, 2017, be received; 2. That the Cornwall Road Pipeline Relocation and Licensing Agreement (Appendix A) between the Town and Trans-Northern Pipelines Inc., be approved; and 3. That the Chief Administrative Officer and Clerk be authorized to execute the agreement in accordance with By-law 2013-057 .

That a Memorandum of Understanding regarding the Road Maintenance Agreement with Halton Region, for Regional roads within the Town of Oakville, as outlined in the report from the Department of Roads & Works Operations, dated May 29, 2017, subject to the satisfaction of the Town Solicitor and the concurrence of the Region of Halton be executed in accordance with By-law 2013-057. 2. That authority is delegated to the Chief Administrative Officer to amend the Road Maintenance Agreement between the Town of Oakville and the Region of Halton, as outlined in the report from the Department of Roads & Works Operations, dated May 29, 2017, subject to the satisfaction of the Town Solicitor.

That the Coronation Park Drainage Improvements Class Environmental Assessment Study Report and the preferred alternatives identified for drainage improvements within the Coronation Park community area, as outlined in the staff report from the Department of Engineering and Construction dated May 23, 2017, be approved. 2. That a Notice of Completion , pursuant to the Municipal Class Environmental Assessment process, be issued to initiate a thirty (30) day period for public review. 3. That staff be directed during the detailed design phase for the Woodhaven Park Drive storm sewer to consider an option to extend it north of Hixon Street.

That the report on the Environmental Strategic Plan (ESP) - 2016 Implementation Update from the Environmental Policy Department, dated May 29, 2017, be received.

That the Environmental Study Report project file and the preferred planning solution (Alternative 4 – Local Channel Realignment and Wetland Creation) for the stabilization and rehabilitation of Taplow Creek Reaches 24 and 25 (Pilgrims Way to North Service Road) as outlined in the staff report from the Department of Development Engineering dated May 29, 2017, be received; and 2. That the Notice of Completion for the Taplow Creek Reaches 24 and 25 environmental study project file be published commencing the mandatory 30-day public review period in September 2017.

That Flashing 40km/h Zone Sign Program , as detailed in the staff report from the Engineering and Construction Department dated May 29, 2017, be received. 2. That the costs ($156,000) for the Flashing 40 km/h Zone Sign Program be

That consideration of this item be

That the report from Development Engineering dated May 29, 2017, on the matter of the Severance and Lot Addition Application for 262 King Street, be received; and 2. That subject to the approval of the consent and severance application for 262 King Street, which would provide lot E frontage and access onto King Street, the removal of the 71cm Norway Spruce tree with all costs (removal and compensation in the amount of $8,000 and tree replacement costs in the amount of $17,000) borne by the owners of 262 King Street, be approved.

That the minutes of the Cemetery Stakeholders Advisory Committee meeting of May 8, 2017, be received.

That the Terms of Reference for the Heritage Oakville Advisory Committee attached as Appendix B to the staff report dated May 15, 2017, from the Clerk’s department, be approved to include the revisions as detailed in Appendix A; 2. That the Terms of Reference for the Property Standards Committee attached as Appendix D to the staff report dated May 15, 2017, from the Clerk’s department, be approved to include the revisions as detailed in Appendix C; and 3. That the Terms of Reference for the CAO Review Committee attached as Appendix F to the staff report dated May 15, 2017, from the Clerk’s department, be approved to include the revisions as detailed in Appendix E.

That By-law 2017-054 be approved, authorizing the issuance and sale of debentures up to a maximum of $6,100,000 towards the financing of Phase 2 of the LED conversion program at an estimated cost of $6,633,000.

That By-law 2017-058 be approved authorizing the town to enter into a borrowing agreement not to exceed one million dollars ($1,000,000), in the form of a non-revolving Letter of Credit/Guarantee (LC) with the Royal Bank of Canada (the bank).

That the mutual licence agreement at Charnwood Park and 165 Charnwood Drive be approved and executed in accordance with By‑law 2013-057; and 2. That the Town Solicitor be authorized to make minor modifications to the mutual licence agreement that do not affect the substance of the agreement and extend the term of the agreement if deemed necessary.

That the request from The Lighthouse Program for Grieving Children to conduct charitable lottery events in the Town of Oakville be approved.

That the report dated May 17, 2017, from the Finance department, regarding updates on the appointments of both the external auditors and the town’s banker be received for information.

That the Bronte Outer Harbour report from the Legal department, dated June 2, 2017, be received.

That By-law 2017-053, a by-law to amend by-law 2015-075 (The Licensing By-law), attached as Appendix A to the report from the Municipal Enforcement Services department, dated May 29, 2017, be passed; and 2. That the updated fees listed in Appendix C to the report from the Municipal Enforcement Services department, dated May 29, 2017, be approved, effective immediately, and such fees be included in the 2017 Rates and Fees schedules.

That the location of the marketing and construction offices for the Lakeshore Road Streetscape project, at 193 Church Street, be approved; 2. That funding in the amount of $400,000 for the marketing and construction offices at 193 Church Street, be transferred from the 2019 Downtown Lakeshore – Reconstruction/Streetscape project (#53321504) to 2017; and 3. That staff be directed to continue discussions with potential users of the building at 193 Church Street, in order to create short term Innovation Space opportunities in alignment with the Town’s Economic Development Strategy.

That staff be authorized to proceed with terminating the parking lot lease at 300 Randall Street in exchange for a $300,000 lump sum payment and a restrictive covenant agreement that the parking lot lands can only be used as a public parking lot, as further set out in the report from the Legal Department dated May 2, 2017; 2. That staff be authorized to finalize negotiations and prepare the necessary legal documents to implement the above recommendation, including a lease termination agreement, section 37 amending agreement and a restrictive covenant agreement; 3. That the necessary legal documents be executed in accordance with By‑law 2013-057 and the Town Solicitor be authorized to make any minor modifications to these documents as necessary; and 4. That the lump sum payment of $300,000 from the termination of the parking lot lease at 300 Randall Street be transferred to the Parking Reserve Fund.

That the report dated May 18, 2017, from the Internal Audit department, be received, and the recommendation and action plan reported be implemented by management.

That the recommendation contained in the confidential report, dated May 9, 2017, from the Legal department, pertaining to a proposed or pending acquisition of land by the municipality, be approved.