Council

That the minutes of the regular meetings of Council dated November 7, 2011 and November 14, 2011, and the confidential minutes of the closed session of Council dated November 14, 2011, be approved.

That the recommendations of the Community Services Committee meeting of November 15, 2011, be approved.

That the recommendations of the Administrative Services Committee meeting of November 15, 2011, and the confidential report of the closed session of the Administrative Services Committee meeting of November 15, 2011, be approved.

That the recommendation of the 2012 Budget Committee meeting of November 15, 2011, be approved subject to the separation of Clauses 1 and 6 of Item 1 - 2012 Rates and Fees.

That Clause 1 of the recommendation of the 2012 Budget Committee meeting of November 15, 2011, regarding Item 1 - 2012 Rates and Fees, be approved.

That Clause 6 of the recommendation of the 2012 Budget Committee meeting of November 15, 2011, regarding Item 1 - 2012 Rates and Fees, be approved.

That the following appointments to Council’s Standing Committees, for the term December 1, 2011 to November 30, 2012, be approved: a. Administrative Services Committee Mayor Burton Councillor Adams Councillor Bird Councillor Damoff Councillor Johnston Councillor Knoll Councillor Lapworth b. Community Services Committee Mayor Burton Councillor Duddeck Councillor Elgar Councillor Gittings Councillor Grant Councillor Khan Councillor Robinson 2. That the following appointments be approved: 2013 Budget Committee Mayor Burton Councillor Adams Councillor Duddeck Councillor Knoll Councillor Lapworth 3. That appointments of Members of Council to various other boards and committees for the term December 1, 2011 to November 30, 2012, be approved as follows: a. CAO Review Committee Mayor Burton Councillor Adams (Current Budget Chair) Councillor Duddeck (CSC Representative) Councillor Johnston (ASC Representative) Councillor Lapworth b. Community Spirit Awards Selection Committee Mayor Burton Councillor Gittings Councillor Robinson c. Heritage Oakville Committee Councillor Duddeck Councillor Gittings d. Oakville Tourism Partnership Councillor Bird e. United Way of Oakville Board of Directors Councillor Johnston 4. That By-law 2011-145 be passed, “A by-law to appoint members of Council to Boards and Committees”, approving the following appointments: a. Accessibility Advisory Committee Councillor Gittings b. Appeals Committee Councillor Grant Councillor Khan Councillor Lapworth c. Bronte Vi

That the following appointments be approved: 2013 Budget Committee Mayor Burton Councillor Adams Councillor Duddeck Councillor Gittings Councillor Knoll

That By-law 2011-145 be passed, “A by-law to appoint members of Council to Boards and Committees”, approving the following appointments: f. Oakville Public Library Board of Directors Councillor Damoff Councillor Knoll

That the following by-law(s) be passed: 2011-119 A by-law to establish and regulate the Oakville Fire Department and to repeal By-law 1987-073. (Re: CSC Item 3) 2011-127 A by-law to amend By-law 1984-1 (The Traffic By-law). (Re: CSC Item 1) 2011-128 A by-law to amend By-law 1979-59, a by-law to regulate the parking of vehicles on Town parking lots controlled by a parking payment machine or parking permit. (Re: Budget Item 1) 2011-135 A by-law to provide for the construction, demolition and change of use or transfer of permits, inspections and related matters and to repeal By-law 2010-174. (Re: Budget Item 1) 2011-136 A by-law to establish fees to be charged in the processing of applications made in respect of planning matters, subject to Supplemental Notes, and to repeal by-law 2010-091. (Re: Budget Item 1) 2011-139 A by-law to amend By-law 2009-095; the “Municipal Right of Way Activity Permit By-law”. (Re: Budget Item 1) 2011-145 A by-law to appoint members of Council to Boards and Committees, as revised. 2011-146 A by-law to confirm the proceedings of a meeting of Council.

That the rates and fees established in the rates and fees schedule attached as Appendix A to the October 25, 2011 report from the Finance department, be approved to include revised pages 25 to 29 of Appendix A that were distributed at the meeting, for implementation on January 1, 2012 and incorporated into the 2012 Operating Budget. 2. That By-law 2011-128, a by-law to amend By-law 1979-59, a by-law to regulate the parking of vehicles on town parking lots controlled by a parking payment machine or parking permit be approved. 3. That By-law 2011-135, a by-law to provide for the construction, demolition and change of use or transfer of permits, inspections and related matters and to repeal By-law 2010-174 be approved. 4. That By-law 2011-136, a by-law to supplement the established fees to be charged in the processing of applications made in respect of planning matters be approved. 5. That By-law 2011-139, a by-law to amend By-law 2009-095; the “Municipal Right of Way Activity Permit By-law” be approved. 6. That amendments to existing by-laws containing fees be presented directly to Council for approval as required.

That By-law 2011-127, a by-law to amend By-law 1984-1 (The Traffic By-law), as detailed in the report from the Engineering and Construction Department, dated October 24, 2011, be approved.

That the draft access agreement with St. Peter and Paul Serbian Orthodox Parish of Oakville (1039 Dundas Street West) as per Appendix A of the report from the Community Services Commission entitled “Request for Driveway Access to Sixteen Mile Sports Complex”, (SMSC), dated October 31, 2011, be approved: 2. That the Commissioner of Community Services in consultation with the Town Solicitor be authorized to make minor modifications to the draft agreement that do not affect the substance of the agreement; and 3. That the Mayor and Town Clerk be authorized to sign and execute the access agreement.

That By-law 2011–119, a by-law establishing and regulating the Oakville Fire Department, attached as Appendix A to the report from the Fire Department, dated October 9, 2011, be approved.

That the draft Tiered Response Agreement, between Halton Emergency Medical Services (EMS) and the four Halton municipal fire departments and the Halton Police Services, as per Appendix A attached to the report dated October 31, 2011, from the Fire Department, be approved; 2. That the Fire Chief be authorized to sign the agreement, subject to any minor amendments he deems required in consultation with the Commissioner of Community Services and the Town Solicitor; and 3. That the Fire Chief, in consultation with the Commissioner of Community Services and the Town Solicitor, be given delegated authority to approve subsequent tiered response agreements.

That the lease renewal agreement for 177 Cross Avenue, be approved; 2. That the Mayor and Clerk be authorized to execute the lease renewal agreement.

That the Clerk’s department report dated October 24, 2011, regarding the Ward Boundary Review be

That the new Financial Control Policy (F-FOC-001) be approved and the following procedures be received: a. Banking Services procedure (F-FOC-001-001) b. External Auditors - Year End procedure (F-FOC-001-002) c. Accounts Payable procedure (F-FOC-001-003) d. Accounts Receivable procedure (F-FOC-001-004) e. Petty Cash procedure (F-FOC-001-005) f. Cash Handling procedure (F-FOC-001-006) g. Purchasing Card Operating System procedure (A-BMG-001-003) h. Community Assistance procedure (MS-SPR-002-002) 2. That the updated Corporate Grants, Sponsorships, Naming Rights and Advertising Policy (A-GEN-001), Probationary Period Policy (HR-RCT-002), Corporate Community Assistance Policy (MS-SPR-002) and Municipal Alcohol Policy (MS-PER-003) be approved and the following procedures be received: a. Corporate Sponsorship procedure (A-GEN-001-002) b. Naming Rights procedure (A-GEN-001-003) c. Advertising Sales procedure (A-GEN-001-004) d. Probationary Period procedure (HR-RCT-002-001) e. Recruitment - Permanent Full Time procedure (HR-RCT-001-002) f. Unpaid Leave of Absence procedure (HR-MNG-004-001) g. Alcohol at Special Occasion Permitted Events procedure (MS-PER-003-001) 3. That former Planning Department policies, 09-09-01, 09-09-02, 09-09-03, 09-09-04, 09-09-05, and 09-09-06 and former Parks and Recreation Policy 08-01-05, be rescinded.

That the following recommendation pertaining to Item 5d(iii) – Site Plan Working Group, of the Accessibility Advisory Committee minutes October 13, 2011, be approved and the remainder of the minutes received: “That the Accessibility Advisory Committee recommends to Council that Planning Services staff be requested to: 1. recommend adherence to the accessible design guidelines as the higher standard; 2. ensure that accessibility is included in future zoning by-law reviews; and 3. amend relevant publications and notifications to reflect clauses 1 and 2, as noted above.”

That this Committee resolve into a closed meeting session for the purpose of dealing with a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality, including communications necessary for that purpose with respect to Item C-1.

That Council authorize staff to proceed with the acquisition of the property at 557 Kerr Street, to an upset limit as identified in the November 2, 2011 confidential report from the Legal department and Planning Services. 2. That Council authorize staff to proceed with the disposition of the surplus portion of 557 Kerr Street to the abutting owner, Empire Rain, as outlined in the report of the Planning Services and Legal Departments, dated November 2, 2011. 3. That the Mayor and Clerk be authorized to execute all requisite documentation in connection with the acquisition and disposition of the subject lands and agreement with Empire Rain.