Council

That the minutes of the regular meetings of Council dated April 27, 2015 and May 11, 2015, and the minutes of the special meetings of Council dated May 1, 2015 and May 4, 2015, and the confidential minutes of the closed session of Council dated May 11, 2015, be approved.

That the recommendations of the Community Services Committee meeting of May 19, 2015, be approved.

That the recommendations of the Administrative Services Committee meeting of May 19, 2015, be approved.

That the report entitled Edgemere Estates – Status Update dated May 20, 2015, from the Planning Services department, be received.

That the staff report regarding elections signs from the Engineering and Construction Department dated May 20, 2015, be received.

That Council’s 2015–2018 Strategic Plan be approved.

That Halton Regional Council be requested to increase regional representation to include one additional member for Oakville and two members for Milton, based on the 2016 and 2021 population forecast which shows all municipalities falling within the 25 per cent variance rule and is also in keeping with the past decision of Oakville Town Council to move to seven wards; 2. That staff revisit the ward boundaries to address the current inequities in representation within Oakville in keeping with future regional decisions on regional representation that were not considered in 2012; 3. That Halton Regional Council not consider weighted voting as a criteria for regional representation; and 4. That staff proceed to review a seven ward boundary configuration upon Halton Regional Council’s approval of an additional member for Oakville, alternatively, should no change in representation be approved by Halton Regional Council for Oakville, staff evaluate a new six ward system of fair representation to balance ward representation for Oakville Town Council.

That the Mayor be authorized to execute the draft Sister City agreement with the City of Huai’an, Jiangsu Province, People’s Republic of China.

That staff report on the status of the catholic elementary school site on Coronation Drive and options for the site, if no school board expresses interest in using the site.

That the following by-law(s) be passed: 2015-043 A by-law to authorize the issuance and sale of debentures up to a maximum of $1,843,000 towards financing the dredging of Bronte Harbour at an estimated total cost of $1,918,000. (Re: ASC Item 3) 2015-056 A by-law to provide a rebate of taxes for eligible property owners. (Re: ASC Item 6) 2015-059 A by-law to amend By-law 1984-1 (The Traffic By-law) and repeal By-law 2015-037. (Re: CSC Item 3) 2015-060 A by-law to make appointments to the Board of Management for the Kerr Village Business Improvement Area and repeal By-law 2010-185, as amended. (Re: ASC Item 5) 2015-063 A by-law to declare that certain land is not subject to part lot control – (Part of Block 115, Plan 20M-1086, Fox Farm Developments Inc.) 2015-068 A by-law to confirm the proceedings of a meeting of Council.

That the Annual School Crossing Guard Report as detailed in the report dated April 3, 2015, from Roads and Works Operations and Engineering and Construction Departments, be received; 2. That the Eighth Line and Grand Boulevard location be retained for one additional year to allow staff to conduct an additional warrant analysis for 2016, and to staff the location on a best efforts basis; 3. That the Westoak Trails Boulevard and Postmaster Drive location be retained for one additional year while staff review the school crossing guard policy; 4. That staff report on enhancements to providing school crossing guard services; and 5. That staff communicate with the Halton District School Board representatives regarding the Postmaster Drive and Pine Glen Road location.

That the new park names as contained in the report from the Parks and Open Space department dated April 24, 2015 be approved.

That By-law 2015-059, a by-law to repeal by-law 2015-037, as detailed in the report from the Engineering and Construction Department dated April 30, 2015, be approved.

That event banners for the 2015 RBC Canadian Open and signage on access roads leading to and from Glen Abbey Golf Course, bus shuttle routes, and public parking areas, be implemented to the satisfaction of the department of Roads & Works Operations. 2. That the requirements of By-law 2006-005, as amended, be waived for all signage and banners requested for the 2015 RBC Canadian Open.

That traffic calming on Munn’s Avenue at River Oaks public school be

That the report titled Pedestrian Crossing Options on Grand Oak Trail from the Engineering and Construction Department dated April 22, 2015 be received. 2. That a pedestrian refuge island be constructed to address pedestrian crossing concerns on Grand Oak Trail between Westoak Trails Boulevard and Pine Glen Road.

That the 2015 Pedestrian Crossover Conversion Program , as detailed in the report from the Engineering and Construction Department dated April 14, 2015, be approved.

That the 2014 Oakville Road System Report , as detailed in the staff report from the Engineering and Construction Department dated April 24, 2015, be received.

That the extension to the Road Maintenance Agreement with Halton Region, for Regional roads within the Town of Oakville, to June 1, 2020, with an option to further extend it to June 1, 2025, as outlined in the report from the Department of Roads & Works Operations, dated April 24, 2015, subject to the satisfaction of the Town Solicitor and the concurrence of the Region of Halton be executed in accordance with By-law 2013-057. 2. That authority is delegated to the Director of Roads and Works Operations to amend the Road Maintenance Agreement between the Town of Oakville and the Region of Halton as may be required from time to time, for administrative and operational changes, subject to the satisfaction of the Town Solicitor.

That the Cultural Services Update report from the Recreation and Culture Department dated April 15, 2015 be received.

That the report from the Parks and Open Space department, dated April 23, 2015, be received; and 2. That the Transport Canada documentation to register the TOWARF vessel as a Small Commercial Vessel be executed in accordance with By-law 2013-057.

That the request from Halton Environmental Network to conduct charitable lottery events in the Town of Oakville be approved.

That By-law 2015-043 be approved, authorizing the dredging of Bronte Harbour at an estimated cost of $1,918,000 and the raising of part of the financing through the issuance and sale of debentures up to a maximum of $1,843,000.

That the easement agreement between the Town of Oakville and Abbey Plaza Inc. (Appendix “A”) pertaining to the transfer of a private watermain onto Town lands identified as Part 1 in Plan 20R-20041 (Appendix “C”), and pertaining to the transfer of a municipal storm sewer onto abutting Town lands within Block 6 in Plan 20M-477, be approved; 2. That the Town Solicitor be authorized to make minor modifications to the documents that do not affect the substance of the agreement; and 3. That all requisite documentation be executed pursuant to the provisions of By-law 2013-057.

That By-law 2015-060 be passed appointing members to the Kerr Village Business Improvement Area Board of Management.

That By-law 2015-056, a by-law to authorize a 2015 tax rebate to eligible senior property owners, as attached to the report of the Financial Operations Department, dated April 24, 2015, be approved.

That the Frank Cowan Company Limited be contracted to provide the town’s General Insurance and Risk Management Program for the period July 1, 2015 to June 30, 2016, at a cost of $1,676,399.00 plus applicable taxes, this being the highest ranked proposal submission in response to the town’s Request for Proposals document Prop-3-2015; and 2. That staff be directed to negotiate the option of increasing the amount of all or some of the liability insurance policies from $25,000,000 to $50,000,000 based on the Consultant’s recommendation and risk review.

That this meeting now adjourn.