Council

That the minutes of the regular session of Council, dated November 20, 2017 be approved. 2. That the minutes of the Planning and Development session of Council, dated December 4, 2017, reconvened December 5, 2017 be approved. 3. That the minutes of the Special Planning and Development session of Council, dated December 12, 2017, be approved.

That the recommendations of the Budget Committee meeting of November 21, 2017, November 23, 2017, November 28, 2017, reconvened, November 30, 2017 and December 12, 2017be approved.

That the recommendations of the Community Services Committee meeting of December 11, 2017, be approved, subject to the separation of Item 3 - Traffic Calming Warrant Review and Item 7 - 1194 Stirling Drive - Request for Easement Release or Approval for Private Encroachment Within.

That the Town enter into an Encroachment Agreement, in a form satisfactory to the Town Solicitor and Director of Development Engineering, with the Owners of 1194 Stirling Road for the portion of the home built in the Town easement in or around 1992, in compliance with the then issued Town Variance Approval and that the cost of preparing the agreement, including one time legal, survey and town fees be at the sole expense of the Owners of 1194 Stirling Road. b. That subject to the conditions below, the Town enter into an Encroachment Agreement, in a form satisfactory to the Town Solicitor and Director of Development Engineering, with the cost of preparing the agreement, including one time legal, survey and town fees being at the sole expense of the Owners of 1194 Stirling Road for the portion of the Carport now Garage built in the Town easement: i. The owners of 1194 Stirling Road must first obtain a Building Permit for the Garage from the Chief Building Official for the Town; and ii. The owners of 1194 Stirling Road must first obtain a new Minor Variance for the Garage from the Committee of Adjustment if that is determined as necessary by the Chief Building Official and the Director of Planning Services; and iii. The Garage does not interfere with the electrical service to 114 Wolfdale.

That Council direct staff to report on options and implications of the options to address traffic levels and/or speeds on local and minor collector roads that are not intended to carry such volumes and/or speeds of traffic.

That the recommendations of the Administrative Services Committee meeting of December 11, 2017, be approved.

That in accordance with Section 3.4 (2) of the Town’s Procedure By-law the delegations whose names did not appear on the Council agenda or addendum be permitted to be heard.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Report, be received. 2. That the resolution contained in the confidential correspondence to the Commissioner of Corporate Services, dated December 8, 2017 from S. Mudie, Chief Operating Officer, Energy and Infrastructure, be approved. 3. That the Mayor, as Shareholder Representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

WHEREAS parking on Sovereign Street between Bronte Road to 2411 Sovereign Street has negatively impacted residents; WHEREAS staff and visitors to the Amica Retirement Residence on Bronte Road are routinely seen parking on Sovereign; WHEREAS Town Staff have indicated that the area between East River street and 2411 Sovereign does not qualify for non-parking; and WHEREAS residents on Sovereign have asked Council to make the section noted a non-parking area; THEREFORE be it resolved, that Council create a no stopping zone on Sovereign Street from Bronte Road to Western entrance to 2411 Sovereign Street.

That staff be directed to work with Visit Oakville to explore implementation of a Municipal Accommodation Tax in Oakville and report back in Q2 2018 on the associated options for use of funds and potential impacts.

That staff report back to Council in regards to options for lighting along Lakeshore Road West that is located within the Kerr Village BIA (Sixteen Mile Bridge to Maurice Drive) and provide possible cost sharing opportunities. Options should include the possible retrofitting of the old Downtown Oakville light fixtures to be placed in the Kerr Village BIA to provide for a continuous streetscape along Lakeshore Road West.

That staff report back to the Community Services Committee on options available to the homeowner of 1368 Acton Crescent – which has a municipal tree in the middle of their driveway, to mitigate driveway ingress-egress issues at their recently purchased residence.

That the following by-laws be passed: 2017-100 A by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2008-169, as amended. (Re: ASC - Item 9) 2017-126 A by-law to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to Supplemental Notes, and to repeal By-law 2016-078. (Re: 2018 Budget Committee, November 21, 2017, Re: Item 2) 2017-128 A by-law to provide for an interim tax levy in 2018. (Re: ASC - Item 2) 2017-134 A by-law to stop up and close for all purposes a portion of Khalsa Gate, being Parts 1 and 2 on Plan 20R-20501. (Re: CSC - Item 2) 2017-136 A by-law to confirm the proceedings of a meeting of Council.

That Council support the initiation of Oakville’s Community Energy Plan (CEP); 2. That Council endorse a Memorandum of Understanding (Appendix A) with Sheridan College for the development of Oakville’s Community Energy Plan; 3. That Council approve a Confidentiality Agreement (Appendix B) between the Town of Oakville and Oakville Hydro for data collection that will support Oakville’s Community Energy Plan; 4. That the Town Solicitor be authorized to make any reasonable minor modifications to the Memorandum of Understanding and Confidentiality Agreement; and 5. That the Memorandum of Understanding and Confidentiality Agreement be executed in accordance with By-law 2013-057, subject to the satisfaction of the Town Solicitor.

That By-law 2017-134 – A by-law to stop up and close for all purposes a portion of Khalsa Gate, being Parts 1 and 2 on Plan 20R-20501, as detailed within the staff report from the Engineering & Construction Department, dated November 20, 2017, be approved. 2. That the Legal Department be authorized to register By-law 2017-134 in compliance with the Municipal Act 2001.

That the recommendation contained in the confidential report, dated November 22, 2017, from the Recreation and Culture department, be approved.

That the staff report entitled Traffic Calming Warrant Review , from the Engineering and Construction Department dated November 20, 2017, be received.

That the report from the Recreation and Culture Department dated November 20, 2017 entitled Trafalgar Park Revitalization Project- Facility Naming be received; and, 2. That the new community centre at 133 Rebecca Street be named Trafalgar Park Community Centre .

That the, 2017 report from the Recreation and Culture and Parks and Open Space Department entitled Coronation Park Community Events in 2018 be received; 2. That for 2018, Coronation Park not be permitted for special events requests with the exception of the Terry Fox Run, Oakville Half Marathon and the Courage Polar Bear Dip; 3. That picnic permits for groups of less than 100 people and commercial film permits be issued on a shortened timeline of 45 days preceding the event.

That the report entitled Park Naming / Renaming , from the Parks and Open Space department dated November 7, 2017, be received. 2. That the names of new Parks contained within Table 1 of the report dated November 7, 2017, from Parks and Open Space department, be approved. 3. That the renaming of Sedgewick Forest to Josef Petriska Forest, be approved.

That the Town and the Owners of 1194 Stirling Drive enter into an encroachment agreement to formalize the encroachment of their home and carport, as built in or around 1992, in compliance with the then issued Town variance approval; 2. That the request from the Owners of 1194 Stirling Drive to discharge and release the Town easement over the property of 1194 Stirling Drive or to allow for a private encroachment within the Town easement (the “Request”), be received; 3. That the staff report entitled 1194 Stirling Drive Easement – Request for Easement Release or Approval for Private Encroachment Within , dated November 10, 2017 from the Legal Department (the “Report”), be received; and 4. That Council deny the request for release of its easement at 1194 Stirling Drive and deny the request to enter into an Encroachment Agreement with respect to the amenity structure within the Town easement at 1194 Stirling Drive and further, directs and authorizes the Town Solicitor to give notice to the Owners of 1194 Stirling to remove the existing amenity structure within the Town easement within 30 days of the request and to take appropriate legal action to cause the removal should the Owner fail to remove the encroachment within the 30 days or as reasonably set by the Town Solicitor.

That the report Encroachment in Front of 1063 Argyle Drive , from the Department of Engineering and Construction dated November 20, 2017, be received. 2. That the Town enter into an Encroachment Agreement, in a form satisfactory to the Town Solicitor and Director of Engineering and Construction, with the Owner of 1063 Argyle Drive for the wrought iron fence encroachment only, and that the cost of preparing the agreement, including one time legal, survey and town fees and also annual land lease costs will be at the sole expense of the Owner of 1063 Argyle Drive.

That updated Total Rewards Policy HR-MNG-002 be approved, and the following related procedures be received: a. Non-Union Compensation Procedure HR-MNG-002-003; b. Non-Union Health Benefits Procedure HR-MNG-002-004; and c. Employee Fitness Program Procedure HR-MNG-002-005. 2. That the following updated Human Resources procedures be received: a. Vacation Entitlement Procedure HR-MNG-001-002; b. Compressed Work Week Procedure HR-MNG-001-011; c. Flex Time Procedure HR-MNG-001-012; d. Reduced Work Week Procedure HR-MNG-001-013; and e. Telecommuting Procedure HR-MNG-001-014. 3. That the new Fire Protection Services and Emergency Management Planning Policy MS-FPS-001 be approved and that the new Fire Prevention Procedure MS-FPS-001-001 be received. 4. That the updated Temporary On-street Parking Procedure MS-REG-001-002 be received. 5. That the new Building Lighting Recognition Procedure MS-SPR-001-006 be received.

That By-law 2017-128, a by-law to provide for an interim tax levy in 2018, be passed.

That the recommended apportionment of taxes in the amount of $ 62,975.20 attached as Appendix A to the report of the Financial Operations Department dated November 8, 2017, be approved.

That the 2018-2023 Multi-Year Accessibility Plan and 2017 Accessibility Actions Update from the Strategy, Policy and Communications department be received.

That the lease extension agreement for 233 Cross Avenue, Unit C2 be approved and executed in accordance with By-law 2013-057. 2. That the Town Solicitor be authorized to make minor amendments to the lease documents that do not affect the substance of the agreement.

That Town staff be authorized to negotiate a temporary license agreement with the owner/developer of lands at 331 Sheddon Avenue to permit a crane to swing over a portion of Town lands, to the satisfaction of the Town Solicitor; 2. That execution of such a license agreement and all requisite documentation be authorized in accordance with By-law 2013-57; and 3. That the Town Solicitor be authorized to extend the term of the temporary license agreement if deemed necessary.

That the Town enter a storage license agreement with Suncor Energy Products Partnership for the storage of the TOWARF rescue boat at 3275 Rebecca Street. 2. That all requisite documentation in connection with the license agreement be executed in accordance with by-law 2013-057 and the Town Solicitor be authorized to make minor modifications to the license agreement and renew the agreement in subsequent years, if deemed necessary.

That the Progress Report and Financial Results as at September 30th, 2017, be received. 2. That the transfers to and from Reserves and Reserve Funds and transactions contained in this report be approved. 3. That the Treasurer be authorized to fund and close the capital projects as identified in the report.

That By-law 2017-100, a by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2008-169, as amended, be passed.

That the applicant noted on page 12 (C19) in Confidential Appendix A of the staff report from the Clerk’s department dated November 13, 2017 respecting Citizen Appointment to the Heritage Oakville Advisory Committee , be appointed to the Heritage Oakville Advisory Committee until November 30, 2018 or until their successor is appointed.

That staff be requested to review the Harbour Operations Payment and Refund Procedure, attached as Appendix A to the staff report dated November 12, 2017 from the Parks and Open Space department, to include a provision for refunds of mooring fees after the March 31 st annual deadline.

That the report entitled Harbours Mooring Fee Rebate from the Parks and Open Space department dated November 12, 2017, be received. 2. That a partial harbours mooring fee refund in the amount of $1,347.78 be issued to Mr. Harold Ackers.

That staff be authorized to finalize and enter into subleases with (i) Edge Hospitality Group; (ii) the Regional Municipality of Halton Police Services Board; and (iii) Delta Tee International Inc. for the space they currently occupy in the building at 2340 Ontario Street, for a term expiring on October 31, 2020, on the basic terms outlined in confidential Appendix “A” to the report from the Legal Department dated October 3, 2017, with the remaining terms to be negotiated to the satisfaction of the Town Solicitor; and That the sublease agreements and all associated documentation be executed in accordance with By-law 2013-057.

That the minutes of the Accessibility Advisory Committee meeting of November 9, 2017, be received.