Council

That the minutes of the regular session of Council dated November 18, 2019, be approved. 2. That the minutes of the regular session and confidential minutes of the closed session of Planning and Development Council dated December 2, 2019, be approved.

That the updates regarding Phase 1 and Phase 2 of the Lakeshore Road Reconstruction and Streetscape Project, contained in this report, be received. 2. That the following fees, waivers, and subsidies, detailed in this report, be extended in the BIAs until December 31, 2020: a) reduced permit fees for patios, bistro patios and outdoor displays (all); b) rental charges for patios and outdoor displays in parking spaces (all); c) application process and fees for A-frame sign permits (all); d) application process and fees for hoarding sign permits (downtown); and, e) free Saturday parking and first hour free with HONK app. (downtown). 3. That the closure of Lakeshore Road from Dunn Street to Allan Street, from January 15, 2020 to November 13, 2020, be approved. 4. That staff report back to Council no later than the February 2020 Council meeting on what additional support, revisions or changes can be implemented to achieve a September completion date.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received.

That the recommendations of the 2020 Budget Committee meeting of November 19, 2019, November 21, 2019, December 3, 2019, and December 10, 2019, be approved, subject to the separation of Item 6 – Automated Speed Enforcement Update of the 2020 Budget Committee meeting, November 21, 2019, and Item 1 – 2020 Operating and Capital Budget Deliberations of the 2020 Budget Committee meeting, December 10, 2019. Moved by Councillor Adams Seconded by Councillor Longo That clause 2 of Item 6 – Automated Speed Enforcement Update, from the Budget Committee meeting held November 21, 2019, be revised to replace “Community Services Committee” with “Council”.

That the recommendations of the 2020 Budget Committee meeting of December 10, 2019, pertaining to Item 1 – 2020 Operating and Capital Budget Deliberations, be revised with the additional clauses 9 and 10 to read as follows: 9. That staff report back in Q2 on implementing standing reports to be provided to the budget committee going forward including department overtime, department use of external consultants, variance to budget, department spending related to climate change initiatives, and any others they would recommend. 10. That the request for a skateboard park be

That the recommendations of the Administrative Services Committee meeting of December 9, 2019 and the confidential report of the closed session of the Administrative Services Committee meeting of December 9, 2019, be approved, subject to the separation of Item 1 – Corporate Policy and Procedure Update Report, and Item 8 – Naming Rights - Pine Glen Soccer Centre.

That clause 3 of Item 1 – Corporate Policy and Procedure Update Report, be revised to read as follows: “That updated Occupational Health, Safety and Workplace Violence policy HR-MNG-005 be approved and related Workplace Violence procedure HR-MNG-005-002, as revised by the memo from the Clerk’s department dated December 11, 2019, be received.”

That the recommendation of the Administrative Committee meeting of December 9, 2019, regarding Item 8 – Naming Rights - Pine Glen Soccer Centre, be approved.

That By-law 2019-096, a by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2017-100, be passed.

That this meeting proceed beyond the hour of 10:00 p.m., but no later than 10:30 p.m.

That staff be authorized to renew the lease with Oakville Hydro Electricity Distribution Inc. for the property at 861 Redwood Square on terms satisfactory to the CAO and Town Solicitor based on the terms set out in the report of the Legal Department dated December 11, 2019.

That staff be authorized to advise the Local Planning Appeal Tribunal that the town does not object to the Tribunal exercising its discretion under section 35 of the Local Planning Appeal Tribunal Act to amend the Zoning By-law approved by Order dated April 29, 2019 to accommodate a widening of Trafalgar Road (1.0 m at the north and 2.9 m at the south). 2. That in the event that the Tribunal does not exercise its discretion, the filing of an application by the owner of 297 Queens Avenue for variances to the Zoning By-law necessary to accommodate the widening of Trafalgar Road be authorized pursuant to section 45(1.4) of the Planning Act .

That the Corporation of the Town of Oakville (the "town") be permitted to accept (a) a promissory note from Oakville Enterprises Corporation ("OEC") in the amount of $9,083,255 and (b) a promissory note from Oakville Hydro Electricity Distribution Inc. ("OHEDI") in the amount of $67,458,839 in payment of existing promissory notes from OEC and OHEDI in the same amounts, with the form of the promissory notes acceptable to the Commissioner of Corporate Services and Town Solicitor.

That staff work with Halton Regional Police and the West River Residents Association to develop a template for an integrated traffic safety management program to combine such measures as traffic calming, enforcement, and public education.

WHEREAS the Town of Oakville believes that the protection of the environment is essential for the health of its citizens, the quality of the province’s food and drinking water, the safeguarding the habitats of wildlife, and the vitality of the province’s economy; WHEREAS the Paris-Galt moraine is an important water recharge area for Ontario’s largest watershed and helps purify groundwater that directly aids farmers in the cultivation of healthy food; WHEREAS further urbanisation and commercial activities in the region of the Paris-Galt moraine directly threaten the Paris-Galt moraine and the ecological and economic benefits it brings to nearby communities; WHEREAS the moraine provides water at no cost to taxpayers, failing to protect the moraine would result in enormous costs of putting infrastructure in place to transport water as well as threaten food security; WHEREAS conservation areas are an efficient and practical way of protecting valuable lands so that they continue to provide benefits for generations to come; THERFORE, BE IT RESOLVED, THAT the Town of Oakville supports and endorses the passage of Bill 71, the Paris Galt Moraine Conservation Act, 2019; THAT the Town of Oakville calls upon the Government of Ontario to continue to conserve vital ecological areas as was done with the Oak Ridges Moraine Conservation Act, 2001 and put the health and economic well-being of its citizens first; AND THAT a copy of this resolution be forwarded to the Premier of Ontario Doug For

That staff report back on options to improve transit service through the use of real time ride hailing including options to pilot the technology in low ridership areas in a financially efficient way in time to allow financial implications to be considered for the 2021 budget.

That staff report back on a procedure for requesting street speed surveys and that this procedure include a way to make public the results online and set a routine for how and when the speed surveys are accomplished.

That, in accordance with Section 2(2) of the Procedure By-law, the rules of procedure established in Section 19(2) be waived to permit this meeting to proceed beyond the hour of 10:30 p.m.

That Committee resolve into a closed meeting session for the purpose of dealing with personal matters about an identifiable individual, including municipal or local board employees with respect to Items C-4 and C-6, and a matter pertaining to labour relations or employee negotiations with respect to Item C-5.

That staff be directed to proceed with Option 3 as set out in the report dated December 11, 2019 from the Human Resources department.

That the verbal update in closed session from the Director of Human Resources, be received.

That the following by-law(s) be passed: 2019-066 A by-law to amend By-Law 1981-66 (The Fire Route By-Law). (Re: ASC Item 6). 2019-096 A by-law to establish retention periods for records of the Town of Oakville and to repeal By-law 2017-100 . (Re: Item 1). 2019-120 A by-law to provide for an interim tax levy in 2020. (Re: ASC Item 3). 2019-121 A by-law to impose late payment charges for the non-payment of taxes and to impose an interest charge on tax arrears. (Re: ASC Item 2). 2019-129 A by-law to provide for the establishment of fees to be charged in the processing of applications made in respect of planning matters, subject to Supplemental Notes, and to repeal By-law 2019-002. (2020 Budget Committee of December 10, 2019) 2019-133 A by-law to amend Tow Truck By-law 2019-060 . 2019-134 A by-law to confirm the proceedings of a meeting of Council .

That this item be deferred to the 2020 Budget Committee meeting of December 10, 2019, for consideration.

That the overview presentation from the Manager, Financial Planning and Policy on the 2020 operating and capital budgets be received.

That the presentations from the Corporate Services Commission and CAO’s Office, be received. 2. That staff provided the following information: - On opportunities for federal and provincial grants for student employment programs; - By recirculating existing information on retail vacancy rates; - On the updated costs of growth (capital and operating); - On the support for low income recreation.

That the presentations from the Community Services and Community Development Commission be received. 2. That staff report back on the following items for the 2020 Budget Committee meeting of December 10, 2019: a. Transit service options for community centres; b. Changes related to waterfront access for users; c. Parking around the Coach House; d. The status of reserves used to manage planning costs; e. How additional resources would best be applied to improve pedestrian safety, if funds were available; f. Options to improve north-south active transportation routes; g. Amounts paid for external consulting fees; h. Fines collected through enforcement of various by-laws, as well as parking infractions; i. The proportion of cases for planting trees versus pay in lieu under the private tree by-law; j. Overtime costs from year to year; k. The costs to add streets to the loose leaf collection on Parkmount Boulevard, Grace Drive, Lindenrock Drive, Galloway Drive, Cashey Drive, Shaftesbury Court, under area B.

That the report Harbours Infrastructure Renewal Program from the Parks and Open Space department dated November 13, 2019, be received. 2. That the recommended harbour dock replacement program to purchase steel docks be approved. 3. That a new capital project be added to the 2020 budget for the first phase of dock renewal in the amount of $1,100,000 to be debt financed. 4. That a boater infrastructure surcharge be implemented as part of the 2021 Rates and Fees to cover the cost of the debt payments.

That the staff report, Bulk Loose Leaf Collection Service Review from the Roads and Works Operations Department, dated November 13, 2019, be received.

That the report entitled Budget Development for Capital Projects from the Engineering and Construction Department dated November 13, 2019 be received.

That the funding required (including $200,000 in 2020 for radar speed display signs) to implement a Major Road Elementary School Traffic Calming Program, as detailed in the staff report from the Engineering and Construction department dated November 13, 2019, be approved.

That the report entitled Automated Speed Enforcement from the Engineering and Construction Department dated November 13, 2019 be received. 2. That staff be directed to provide a report to the Council in 2020 with a further update on the implementation of Automated Speed Enforcement, including the financial implications of any recommended program.

That the presentations from delegations regarding the 2020 operating and capital budget be received.

That $480,000 in additional capital funds for the Website Design project for the Oakville Public Library be forwarded to the 2020 Budget Committee meeting of December 10, 2019 for inclusion in the 2020 budget.

That the 2020 recommended capital budget as presented in the 2020 capital budget document be approved, subject to the following adjustment: d. That a new capital project be added to upgrade Type B PXO’s to have flashing lights on the overhead arms when actuated, in the amount of $40,000 to be funded from the capital reserve.

That the 2020 recommended operating budget as presented in the 2020 Operating Budget and the 2021 – 2022 Forecast Budget Document be approved, subject to the following adjustment: a. The reduction of two FTE’s and financial reduction of $125,000 in the tax levy in Fire Prevention.

That the 2020 recommended operating budget as presented in the 2020 Operating Budget and the 2021 – 2022 Forecast Budget Document be approved. 2. That the 2020 recommended capital budget as presented in the 2020 capital budget document be approved, subject to the following adjustments: a. That $480,000 be added to capital project 71101403 - OPL Website Refresh to Town Standards funded from the General Capital reserve. b. That a new capital project be added for the first phase of dock renewal in the amount of $1,100,000 to be debt financed c. That a new capital project be added for Radar Speed Display signs in the amount of $200,000 funded from the General Capital reserve 3. That the 2020 net Town of Oakville levy request of $ 207,287,900 be approved resulting in a 3.08% increase in the town share of the residential property tax bill representing an approximate 2.00% overall residential tax rate increase, and that the Treasurer be authorized to confirm and adjust these amounts if required, prior to Council’s approval of the Budget on December 16, 2019. 4. That any surplus or deficit resulting from a difference in the actual assessment growth from the budgeted assessment growth be transferred to/from the Tax Stabilization reserve. 5. That, in addition to Council’s existing direction to keep overall property taxes in line with inflation for 2020, that the 2021, 2022 and 2023 budgets be prepared keeping overall property tax increases in line with inflation. 6. That the rates and

That the December 3rd, 2019 report from the Financial Planning department be received and the recommendations contained in Appendix A through O be approved as follows: · Appendix A - Opportunities for federal and provincial grants for student employment programs That the information in Appendix A be received. · Appendix B - Provide the occupancy rates for retail business across the town, including the BIA’s That the information in Appendix B be received. · Appendix C - Provide an update on the impact of growth for 2020 for operating and capital That the information in Appendix C be received. · Appendix D - Transit service options for community centres That the information in Appendix D be received. · Appendix E - Changes related to waterfront access for users That the information in Appendix E be received. · Appendix F - Parking around the Coach House That the information in Appendix F be received, · Appendix G - The status of reserves used to manage planning costs That the information in Appendix G be received. · Appendix H - How additional resources would best be applied to improve pedestrian safety (PXO’s) if funds were available That the information in Appendix H be received. · Appendix I - Options to improve north-south active transportation routes That the information in Appendix I be received. · Appendix J - Amounts paid for external consulting fees That the information in Appendix J be received. · Appendix K - Fines collected through enforcement of various by-laws, as

That updated Professional Development and Educational Assistance policy HR-DVL-001 be approved and related Tuition Reimbursement procedure HR-DVL-001-001 (formerly ‘Professional Development and Educational Assistance’), be received. 2. That updated Conference, Seminar and Training Expense procedure HR-DVL-001-002 be received. 3. That updated Occupational Health, Safety and Workplace Violence policy HR-MNG-005 be approved and related Workplace Violence procedure HR-MNG-005-002 be received. 4. That old corporate policy 10-02-05 Daylight Triangles in Commercial Areas, be rescinded.

That By-law 2019-121, a by-law to impose late payment charges for the non-payment of property taxes and to impose an interest charge on tax arrears, be passed.

That by-law 2019-120, a by-law to provide for the interim tax levy in 2020, be passed.

That staff be authorized to sell the property at 263 Kerr Street to the Region of Halton on the terms set out in the Confidential Appendix attached to this report, and the Town Solicitor be authorized to execute all documentation required to complete this transaction.

That the Town Solicitor be authorized to execute a short-term license agreement with the Region of Halton to allow for the use of a portion of Town Hall lands at 1225 Trafalgar Road for staging as part of the Trafalgar Road reconstruction project.

That By-law 2019-066, a by-law to amend By-Law 1981-066 (The Fire Route By-Law) be passed.

That the recommendation in the confidential report from the Legal department, dated December 4, 2019, be approved.

That the staff report, Winter Response Impact of Amendments to Municipal Maintenance Standards for Municipal Highways from the Roads and Works Operations Department, dated November 27, 2019, be received.

That the request of the Oakville Soccer Club Inc. to grant naming rights to the Pine Glen Soccer Centre be approved, subject to the details of such signage and implementing agreements being finalized in a manner consistent with the principles set out in this report and applicable policies and by-laws to the satisfaction of the Commissioner, Community Services and Town Solicitor or delegates. 2. That only the facia signs be approved, and that the window wrap signs be removed from the agreement. 3. That approval be subject to final details to be worked out at staff’s discretion.

That the September 30th 2019 Financial Progress report be received; and 2. That the transfers to and from the Reserves and Reserve Funds and transactions contained in this report be approved; and 3. That $150,000 in Parkland reserve funds be transferred from the Tannery/Waterworks Park (52241602) project to the 16 Mile Creek West Shore Landscape Rehabilitation project (52241201).

That the Audit Planning Report prepared by KPMG for the 2019 fiscal year be received.

That this Committee resolve into a closed meeting session for the purpose of dealing with a proposed or pending acquisition or disposition of land by the municipality or local board, with respect to Item C-2, Town Leased Property .