Council

That the minutes of the regular session of Council dated November 15, 2021, be approved, as revised to amend Item 15.2 - Notice of Motion - Affordable- and Accessible Childcare for Oakville Families to remove “Seconded by Councillor O’Meara” and replace it with “Seconded by Councillor Haslett-Theall.” That the minutes of the Special Session of Council and the closed special session of Council dated November 24, 2021, be approved. That the minutes of the Planning and Development session of Council dated December 7, 2021, be approved.

That the recommendations of the Budget Committee meetings of November 16, 2021, November 23, 2021, November 30, 2021, December 2, 2021 and December 14, 2021, be approved.

That this meeting proceed into a Committee of the Whole session.

That by-law 2021-147, a by-law to provide for the interim tax levy in 2022, be passed.

That the execution of a Memorandum of Understanding (MOU) between the Corporation of the Town of Oakville and Oakville Galleries, attached as Appendix A to the December 7, 2021 report from the Commissioner of Corporate Services entitled Oakville Galleries Agreements , be authorized. That staff be granted authority to enter into a license agreement for five (5) years with the Oakville Galleries for the property at 1306 Lakeshore Road E., on the terms set out in the December 7, 2021 report from the Commissioner of Corporate Services entitled Oakville Galleries Agreements . That staff be granted authority to enter into a license agreement for five (5) years with the Oakville Galleries for the accommodations at 120 Navy Street, on the terms set out in the December 7, 2021 report from the Commissioner of Corporate Services entitled Oakville Galleries Agreements . That the Oakville Galleries agreements be executed in accordance with By-law 2013-057 and the Town Solicitor be authorized to make minor amendments to these agreements.

That the recommendation contained in the confidential report dated December 7, 2021, from the Clerks Department, be approved.

That the verbal update from the CAO and the delegations, be received.

That the report from the Corporate Services Commission dated December 14, 2021, 2021-2022 Employee United Way Campaign Update, be received.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received.

That the Oakville Municipal Development Corporation Annual Report and Business Plan Update attached as Appendix C be received. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated December 1, 2021 attached as Appendix A, with regard to the following matters be approved: The appointment of auditors of the Oakville Municipal Development Corporation; The compensation for the Directors of the Oakville Municipal Development Corporation, and; The acceptance of the consolidated financial statement of Oakville Municipal Development Corporation for the year ended December 31, 2020, attached as Appendix B. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.

That the staff report dated December 7, 2021, entitled September 30 th , 2021 Financial Results from the Finance department, be received. That a new capital projected for contract management training be added in the amount $50,000 to be financed from the Tax Stabilization Reserve. That the Sister City Reserve be retitled the International Development Reserve with the purpose to fund delegations for strategic international development.

That By-law 2021-127, being a by-law to amend Sign By-law 2018-153 as set out in Appendix A to the Report from the Municipal Enforcement Services Department dated December 14, 2021, be passed. That new sign fee names listed in Appendix B to the Report from the Municipal Enforcement Services department dated December 14, 2021 be approved, effective immediately, and such names be included in the Rates and Fees schedules.

That the following individuals be appointed as Directors of Oakville MDC for a succeeding three year term: Directors: Robert Burton Julian Aziz Jane Clohecy Marie Oswald Jim Westlake That Robert Burton be appointed chair for the succeeding three year term. That the Mayor as shareholder representative pursuant to the shareholder declaration, be authorized to sign the resolutions for and on behalf of the Town in it’s capacity as the sole shareholder.

That the recommendation contained in the confidential report dated December 14, 2021, from the Legal Department, be approved.

That the environmental study grant application for a Phase II Environmental Study Assessment (ESA) at 520 Speers Road, be approved to a maximum of $20,000.

That the Legal Department adopt Alternative Fee Arrangements (“AFAs”) in retaining external legal counsel where such arrangements achieve the most effective and value-based engagement of external legal counsel best suited for the required legal work.

That this committee rise and report.

That the report and the recommendations of the Committee of the Whole be approved.

That the by-laws noted above be passed.

Council Minutes - December 20, 2021 That the verbal update from the CAO and the delegations, be received.

1. That the Oakville Municipal Development Corporation Annual Report and Business Plan Update attached as Appendix C be received. 2. That the resolutions submitted by the Board Chair of Oakville Municipal Development Corporation in the correspondence to the Mayor and Members of Council dated December 1, 2021 attached as Appendix A, with regard to the following matters be approved: 1. The appointment of auditors of the Oakville Municipal Development Corporation; 2. The compensation for the Directors of the Oakville Municipal Development Corporation, and; Council Minutes - December 20, 2021 3. The acceptance of the consolidated financial statement of Oakville Municipal Development Corporation for the year ended December 31, 2020, attached as Appendix B. 3. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolution for and on behalf of the Town in its capacity as the sole shareholder.

Council Minutes - December 20, 2021 That the environmental study grant application for a Phase II Environmental Study Assessment (ESA) at 520 Speers Road, be approved to a maximum of $20,000.