Council

That the minutes of the Regular Session of Council dated February 26, 2024 be approved. That the Confidential minutes of the Closed Session of Council dated February 26, 2024 be approved. That the minutes of the Special Session of Council dated February 27, 2024, be approved. That the Confidential minutes of the Closed Special Session of Council dated February 27, 2024 be approved. That the minutes of the Regular Session of Planning Development Council dated March 4, 2024 be approved.

That this meeting proceed into a Committee of the Whole session.

That updates to the Information Technology General Use and Practices Policy be approved and updates to the related Information Technology General Use and Practices Procedure be received. That the new Records and Information Management Policy be approved, and related Records and Information Management Procedure be received. That updates to the Oakville Museum Policy be approved and updates to the related procedures be received: Oakville Museum Collections Management Procedure; Oakville Museum Conservation Procedure; Oakville Museum Artifact Deaccessioning and Disposal Procedure; Oakville Museum Exhibition Procedure; Oakville Museum Interpretation and Education Procedure; and Oakville Museum Research Procedure.

That the report entitled “Master Plans Overview”, dated March 12, 2024 from the Strategy, Policy and Communications Department be received.

That staff be authorized to hold back from the sale of Block 21 on Plan 20M-1185 the sidewalk and boulevard on the north end of the Block for purposes of retaining a pedestrian pathway to access Athabasca Pond.

That the request from Tempus Choral Society to conduct charitable lottery events in the Town of Oakville be approved.

That the request from Dare To Be Youth Charity to conduct charitable lottery events in the Town of Oakville be approved.

That the report from the Parks and Open Space department dated March 12, 2024 be received, That Table 1 in the staff report as the financing to award two (2) Forestry Aerial units as tendered in RFT-2-2024 be approved. That the transfer of $302,937 from 52292002 Parks Replacement Equipment and $133,754 from 52292101 Parks Replacement Equipment; as well as $80,000 from the Roads & Works and Parks Equipment Reserve to project 52292302 Parks Vehicle Replacement, to fund the shortfall for the purchase of 2 Forestry aerial units, be approved.

That the annual statement of remuneration and expenses paid to members of Council and appointed members of the Committee of Adjustment and the Municipal Election Compliance Audit Committee prepared by the Finance Department, in accordance with Section 284 of the Municipal Act, 2001, be received.

That the report dated March 12, 2024, from the Strategy, Policy and Communications Department be received.

That the 2023-2026 Council Strategic Action Plan Update be received.

That the 2024 Business Plan and Budget for Halton Court Services and the accompanying Reserve Fund transfers, as outlined in recommendation one through three from Halton Court Services attached as Appendix A, be approved. That Halton Court Services be authorized to reject the transfer of Part III prosecutions at this time as outlined in recommendation four in Appendix A. That subject to mandated transfer or voluntary assumption of Part III prosecutions, Halton Court Services be delegated the authority to hire one additional full time Case Administrator and one Full Time Prosecutor, with any required 2024 funding provided from the Halton Court Services net revenue before distributions (via an in-year variance) and future years via the annual budget process, as outlined in recommendation five in Appendix A. That Halton Court Services be authorized to write-off approximately 190 cases with a total value of approximately $85,763 in accordance with the HCS Write-Off Policy, where it has been determined there are no viable means of collection.

That the recommendation contained in the confidential report dated March 12, 2024, from the Legal Department, be approved.

That the report from the Parks and Open Space Department dated February 20, 2024, titled Urban Forest Strategic Management Plan 2020; be received. That the recommendations of the UFSMP be incorporated within the business planning of the Forestry section, Parks and Open Space Department. That staff to report back to Council within three years to assess the impact of recommended canopy cover targets in achieving the goal of 40% canopy cover target by 2057.

That the report, from the Parks and Open Space department dated March 12, 2024, entitled Updated Private Tree Protection By-law 2017-038, be received.

That By-law 2024-045, a by-law to amend By-law 2020-011, being a by-law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council and permit Workshop meetings, be passed.

WHEREAS the Township of Trafalgar, a predecessor to the Town of Oakville, created what is now Town of Oakville Water Air Rescue Force (TOWARF) in 1954; AND WHEREAS the Executive Committee of TOWARF has decided to change its name to Oakville Marine Search & Rescue; NOW THEREFORE BE IT RESOLVED THAT the Council of the Town of Oakville approve the name change of TOWARF to Oakville Marine Search & Rescue.

That the scope of the Lakeshore Road West Detailed Design Project be revised as outlined in the report dated March 12, 2024 from the Transportation and Engineering Department.

That Council resolve into a closed meeting session for the purpose of dealing with the security of the property of the municipality with respect to Item 9.3 – Security Update and for the purpose of dealing with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item 11.2 - Confidential - OLT Appeal - Kerr Street OPA (March 25, 2024).

That this committee rise and report.

That the by-laws noted above be passed.

1. That updates to the Information Technology General Use and Practices Policy be approved and updates to the related Information Technology General Use and Practices Procedure be received. 2. That the new Records and Information Management Policy be approved, and related Records and Information Management Procedure be received. 3. That updates to the Oakville Museum Policy be approved and updates to the related procedures be received: a. Oakville Museum Collections Management Procedure; b. Oakville Museum Conservation Procedure; c. Oakville Museum Artifact Deaccessioning and Disposal Procedure; d. Oakville Museum Exhibition Procedure; e. Oakville Museum Interpretation and Education Procedure; and Council Minutes - March 25, 2024 f. Oakville Museum Research Procedure.

That the 2023-2026 Council Strategic Action Plan Update be received. Council Minutes - March 25, 2024

Council Minutes - March 25, 2024 That the recommendation contained in the confidential report dated March 12, 2024, from the Legal Department, be approved.

Council Minutes - March 25, 2024 That By-law 2024-045, a by-law to amend By-law 2020-011, being a by- law to establish rules governing the calling, place, proceedings and provision of public notice of meetings of Council and Committees of Council and permit Workshop meetings, be passed.

That the scope of the Lakeshore Road West Detailed Design Project be revised as outlined in the report dated March 12, 2024 from the Transportation and Engineering Department. Council Minutes - March 25, 2024

CLOSED SESSION That Council resolve into a closed meeting session for the purpose of dealing with the security of the property of the municipality with respect to Item 9.3 – Security Update and for the purpose of dealing with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to Item 11.2 - Confidential - OLT Appeal - Kerr Street OPA (March 25, 2024).

Staff be directed to review the private property parking by-law and report back with options by May 2024, or sooner, including removal of towing authority for private property parking offences, to address predatory towing in Oakville. Council Minutes - March 25, 2024

The Mayor arose and reported that the Committee of the Whole has met and made recommendations on Consent Items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 8.8, 8.9, 8.10, Confidential Consent Item 9.1, 9.2, 9.3, Discussion items 10.1, 10.2, 10.3, 10.4, 10.5, Confidential Discussion Items 11.1, 11.2 as noted by the Clerk.