Council

That the minutes of the regular session of Council dated November 21, 2022 be approved. That the minutes of the Planning and Development session of Council dated December 5, 2022, reconvened December 7, 2022, be approved.

That this meeting proceed into a Committee of the Whole session.

That by-law 2022-135, a by-law to provide for the interim tax levy in 2023, be approved.

That KPMG LLP be appointed as the town’s external auditors for the fiscal years ending 2022 through 2026. That the Treasurer be authorized to execute the engagement letter with KPMG LLP subject to the terms approved. That a Request for Proposal (RFP) for audit services be issued mid 2027 for the fiscal years ending 2027 through 2031.

That the staff report dated December 6, 2022, entitled September 30 , 2022 Financial Results from the Finance department, be received. That the 2022 capital budget be amended to add a new project (53512202 Parkade Rehabilitation) in the amount of $300,000 funded from the Parking reserve for a consultant to develop rehabilitation plans for repairs required at the downtown parking garage. That the 2022 capital budget be amended to add $410,000 to project 54412201 Major Vehicle Refurbishment funded from the Capital reserve to cover the higher cost of bus refurbishment based on quotations received. That the 2022 capital budget be amended to refinance $75,000 from Capital reserve to community benefits charges for project 33102001 Community Benefit Charge and Development Charge Studies.

That the appointment of Principles Integrity for the Town of Oakville be extended for a period of up to one year, in accordance with the agreement satisfactory to the Director of Legal Services with the Region of Halton.

That the 2022 capital budget be amended to add $1,050,000 to project 43302203 Emergency Response Vehicles & Equipment funded from the Fire equipment reserve to cover the higher cost of 3 fire apparatus pumper units based on the bid submissions received.

That the recommendation as contained in the confidential staff report dated December 6, 2022 from the Legal Department be approved.

That staff be authorized to proceed in the appeal to the Ontario Land Tribunal filed by SmartCentres, namely SmartREIT (Oakville II) Inc. and SmartREIT (Oakville) Inc., in respect of applications for Official Plan and Zoning By-law amendments applicable to 256, 260, 294 Hays Boulevard and 271 Oak Park Boulevard, in accordance with the recommendations of the confidential report from the Legal Department dated December 6, 2022. That staff be authorized to recommend to the Ontario Land Tribunal that intensification on the subject lands is supported. That the Town Solicitor and the Commissioner of Community Development or designates be authorized to negotiate a settlement of the appeal if the applicant is interested in doing so in accordance with the recommendations of the confidential report from the Legal Department dated December 6, 2022.

That the confidential staff report dated December 6, 2022 from the Human Resources Department be recieved.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation regarding the Oakville Enterprises Corporation Quarterly Update, be received.

That this committee rise and report.

That the report and recommendations of the Committee of the Whole be approved.

That in accordance with Section 2(2) of the Procedure By-law, Section 14.1(2) of the Procedure By-law be waived to permit consideration of the Notice of Motion regarding Item 15.1 - Ontario Big City Mayors Motion Bill 23 More Homes Built Faster Act, 2022, to be considered upon its introduction this evening.

WHEREAS the provincial government passed Bill 23, More Homes Built Faster Act, 2022 on November 28, 2022 with regulations and changes to several provincial acts which will have a significant impact on municipalities in the province; WHEREAS the Ontario Big City Mayors (OBCM) consisting of 29 Mayors representing 70 percent of the population of Ontario have thoroughly considered Bill 23; WHEREAS the Town of Oakville having regard for the essential role local municipalities must have in planning for growth and housing supply; and WHEREAS the OBCM motion dated Dec 8 articulates the concerns of this Council and our residents; THEREFORE, BE IT RESOLVED: THAT the Town of Oakville endorses the OBCM letter and request that the Province address the actions requested by OBCM and it’s supporting Municipalities; and THAT this endorsement be sent to all Provincial MPPS, Premier Ford, the Association of Municipalities, Halton Regional Council, Ontario Big City Mayors (OBCM) and the Associations of Municipalities of Ontario.

WHEREAS the Town of Oakville has declared a Climate Emergency; WHEREAS Election signs that are placed on municipal property are overwhelmingly made with plastics having a negative impact on our environment; WHEREAS Election signs have become a visual clutter on our roadways often distracting drivers and causing blight; WHEREAS neighbouring municipalities including Burlington, Mississauga, Brampton and the Region of Halton have all banned election signs from the public right of way; WHEREAS election sign bylaws are often broken and enforcement cannot keep up with infractions; WHEREAS section 11 of the Municipal Act, 2001 S.O. 2001 c. 25, as amended authorizes municipalities to pass by-laws respecting signs; WHEREAS subsection 63(1) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended provides that a By-law may prohibit or regulate the placing or standing of an object on or near a highway, and may provide for the removal and impounding or restraining and immobilizing any object placed or standing on or near a highway; WHEREAS Council deems it necessary and in the public interest to regulate election signs; and WHEREAS a stand-alone by-law to regulate election signs will help candidates, campaign teams, and the public readily access election sign provisions; THERFORE BE IT RESOLVED THAT: No person shall display an Election Sign at any location other than entirely on private property; No person shall display an Election Sign on private property without the permission or consen

That staff prepare a report to be

That staff prepares a report that explores the use of the province’s Community Planning Permit System as a planning tool to help support local priorities while still accommodating growth, including where this has been used in Ontario, its benefits, and where it might be applicable in Oakville as a pilot project.

That the by-laws noted above be passed.

1. That the staff report dated December 6, 2022, entitled September 30, 2022 Financial Results from the Finance department, be received. 2. That the 2022 capital budget be amended to add a new project (53512202 Parkade Rehabilitation) in the amount of $300,000 funded from the Parking reserve for a consultant to develop rehabilitation plans for repairs required at the downtown parking garage. 3. That the 2022 capital budget be amended to add $410,000 to project 54412201 Major Vehicle Refurbishment funded from the Capital reserve to cover the higher cost of bus refurbishment based on quotations received. Council Minutes December 19, 2022 4. That the 2022 capital budget be amended to refinance $75,000 from Capital reserve to community benefits charges for project 33102001 Community Benefit Charge and Development Charge Studies.

Council Minutes December 19, 2022 1. That staff be authorized to proceed in the appeal to the Ontario Land Tribunal filed by SmartCentres, namely SmartREIT (Oakville II) Inc. and SmartREIT (Oakville) Inc., in respect of applications for Official Plan and Zoning By-law amendments applicable to 256, 260, 294 Hays Boulevard and 271 Oak Park Boulevard, in accordance with the recommendations of the confidential report from the Legal Department dated December 6, 2022. 2. That staff be authorized to recommend to the Ontario Land Tribunal that intensification on the subject lands is supported. 3. That the Town Solicitor and the Commissioner of Community Development or designates be authorized to negotiate a settlement of the appeal if the applicant is interested in doing so in accordance with the recommendations of the confidential report from the Legal Department dated December 6, 2022.

That in accordance with Section 2(2) of the Procedure By-law, Section 14.1(2) of the Procedure By-law be waived to permit consideration of the Notice of Motion Council Minutes December 19, 2022 regarding Item 15.1 - Ontario Big City Mayors Motion Bill 23 More Homes Built Faster Act, 2022, to be considered upon its introduction this evening.

That staff review the Council Appointment to Internal Boards and Committees Procedure and that they report back on options to improve the selection process including: 1. Opportunities to self-nominate for a placement on a committee as outlined in the current procedure. 2. That the selections of each Councillor be shared with every member of council by way of a chart (a chart was circulated to all members of council previously to indicate preference and that was submitted for discussion purposes to arrive at the council selection). 3. That consideration be given to a maximum term of representation on a given committee. 4. That consideration be given to implementing a maximum and minimum of council appointments (to provide equal opportunity for all Councillors to serve on a particular committee).

Council Minutes December 19, 2022 That staff prepare a report to be