Council

That the minutes of the regular session of Council dated April 26, 2021, be approved. That the minutes of the Planning and Development session of Council dated May 10, 2021, be approved. That the minutes of the Special Session of Council dated May 13, 2021 be approved.

That this meeting proceed into a Committee of the Whole session.

That the report entitled 2020 Closed Meetings Statistics dated May 11, 2021, from the Clerk’s department , be received.

That this item be referred back to staff for further review.

That the report titled Accountability and Integrity Commissioner’s Periodic Report dated May 11, 2021 from the Clerk’s department be received.

That the Annual School Crossing Guard Report as detailed in the report from the Transportation & Engineering and Roads & Works Operations Departments, dated May 11, 2021 be received.

That By-law 2021-075, a By-law to amend the Banking By-law 2019-048, be passed.

That the staff report dated May 11, 2021, entitled 2020 Development Charges, Cash in Lieu of Parkland and Bonus Zoning Reserve Fund Statements from the Finance department, be received.

That updated Public Listing of Residents and Community Associations Policy (G-BRD-001) be approved and related Public Listing of Residents and Community Associations Procedure (G-BRD-001-001) be received. That updated Access to Records and Information Policy (G-GEN-004) be approved and related Access to Records Procedure (G-GEN-004-001) be received. That updated Elected Officials Records Procedure (G-GEN-004-005) be approved.

That the application (File No.: Z.1424.10) submitted by Matam Holdings Inc. to remove the “H21” holding provision from a portion of the lands known as 1388 Dundas Street West, be approved; and That By-law 2021-083, a by-law to remove the “H21” holding provision from a portion of the lands municipally known as 1388 Dundas Street West, from Zoning By-law 2014-014, as amended, be passed.

That the request for an amendment to the Sign By-law 2018-153 to permit two Entrance Canopy signs to project below the canopy and to all a 7.34 meter sign height which is 63.1% increase over the maximum permitted sign height of 4.5 meter under the Sign By-law for an entrance canopy sign located at 2441 Lakeshore Road West, be approved. That By-law 2021-094, A by-law to amend By-law 2018-153 – A By-law to prohibit and regulate signs within the Town of Oakville be passed, permitting the following: the exception in Recommendation 1 That the applicant shall comply with subsection 15(e) of Sign By-law 2018-153 and provide notice of the amendment being sought to all residents within 120.0m of the location where the signs are proposed; and Notwithstanding recommendation 2(a), the applicant may erect the signs that are the subject of Section 1 of this By-law at its own risk prior to the termination of the notice period, being June 15, 2021. Should objections to the signs that are the subject of Section 1 of this Bylaw be filed by the residents, the applicant shall remove said signs at the request of the Town at their own expense. If the signs that are the subject of Section 1 of this By-law are not removed by the applicant, the Town may take all necessary steps to bring the lands into compliance with Sign By-law 2018-153, in accordance with subsections 18(4), 18(5) and 21(4) of Administrative Penalties for Non-Parking Violations and Orders By-law 2021-038.

That the recommendation contained in the confidential report dated May 11, 2021, from the Legal Department, be approved.

That the verbal update from the CAO be received.

That the 2020 Town of Oakville Consolidated Financial Statements and the 2020 Town of Oakville Trust Fund Financial Statements be approved.

That the 2020 Audit Findings Report issued by KPMG, the town’s external auditor, be received for information.

WHEREAS, the Government of Ontario is planning to increase greenhouse gas (GHG) emissions from Ontario’s gas-fired power plants by more than 300% by 2030 and by 500% or more by 2040, reversing more than 40% of the GHG reductions that were achieved by phasing out coal-fired power plants; and WHEREAS, GHG emissions are causing temperatures to rise in Canada at more than double the rate of the rest of the world, causing impacts to municipal operations and affecting Town of Oakville residents; and WHEREAS the Federal government recently announced that Canada will enhance our emissions reduction target under the Paris Agreement – known as a Nationally Determined Contribution– by 40-45% below 2005 levels, by 2030 WHEREAS, in February 2020, Oakville’s Town Council endorsed the Oakville Energy Task Force’s Community Energy Strategy (CES) which establishes a common vision for Oakville’s sustainable energy future that is affordable, clean and resilient and sets ambitious 2041 community-wide goals to improve energy efficiency, reduce GHG emissions and enhance the local economy. WHEREAS, on June 24, 2019, Oakville’s Town Council unanimously endorsed a Climate Emergency declaration. The declaration

That Council receive the report entitled “Advancing Community Infrastructure- Implementation Plan”. That the 2021 capital budget be amended to advance $2,018,000 for project 46602501 Sixteen Mile Community Centre to be funded from the Parks and Recreation Development Charge Reserve Fund and to advance $589,000 for project 71102602 New Branch Library - Sixteen Mile CC funded from the Library Services Development Charge Reserve Fund to complete detail design for the North Park community centre and library facilities. That the 2021 capital budget be amended to add $375,000 for project 52212102 North Park Sports Park - South Parcel funded from the Parks and Recreation Development Charge Reserve Fund to complete detail design for the North Park sports fields/facilities. That new capital project be added to the 2021 budget in the amount of $250,000 to be financed from the Cash in Lieu of Parkland Reserve Fund to complete the accelerated construction of the new Cornwall Park skateboard park. That staff explore options to advance the construction of the community centre, new branch library and sports fields/facilities as part of the update to the 10 year capital forecast and report back to the 2022 Budget Committee. That site locations for future Oakville Soccer Club and Oakville Gymnastics Club be identified as part of the final North Park Master Plan.

That the report from the Parks and Open Space department dated May 11, 2021, be received. That staff proceed with Option 4 as outlined in the staff report, to approve the removal of crabapple trees with the requirement of the resident to pay for the cost of the tree removal, stumping and canopy replacement.

That this meeting proceed beyond the hour of 10:30 p.m.

That the 2019 – 2022 Council Strategic Plan Refresh be approved; and That the capital projects identified in Appendix B of this report, be forwarded to the Budget Committee for consideration in the 10-Year Capital Plan as part of the 2022 Budget process.

That the Asset Management Plan and Policy Update report from the Asset Management department be received. That the revised Asset Management Policy as included in Appendix A be approved. That the Asset Management Strategy as included in Appendix B be approved.

That the Project File Report project file and the preferred planning solutions for the stabilization and rehabilitation of Shorewood Promenade shoreline as outlined in the staff report from the Transportation and Engineering Department dated May 11, 2021, be received; and That the Notice of Completion for the Shorewood Promenade Shoreline Rehabilitation Study, Project File Report be published commencing the mandatory public review period (30 days commencing – June 1, 2021 to June 30, 2021).

That the report entitled Fishing Restrictions from the Parks and Open Space department dated May 18, 2021, be received; and That a one (1) year pilot program to amend Fishing Restrictions be implemented effective June 1, 2021 – June 1, 2022 as outlined in the staff report and staff report back at the conclusion of the pilot program on the evaluation results.

That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the annual business and financial update, be received. That the resolutions as submitted by the Board Chair of Oakville Enterprises Corporation in the correspondence to the Mayor and Members of Council dated May 7, 2021, with regard to the following matters be approved; The appointment of auditors of the Oakville Enterprises Corporation; and The compensation for Directions of Oakville Enterprises Corporation and it's affiliates be approved, attached as Appendix A. The acceptance of the consolidated audited financial statements of Oakville Enterprises Corporation for the ended December 31, 2020, attached as Appendix B. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

That the report dated May 18, 2021 entitled Oakville Municipal Development Corporation 2021 Request for Funding be received. That the town lend $2,100,000 to the Oakville Municipal Development Corporation from the tax stabilization reserve for 2021-2023 administrative and project costs. That the loan be provided in annual increments of $700,000, with the provision of the 2022 and 2023 increments subject to the Town receiving an annual business update from Oakville Municipal Development Corporation. That all loans with Oakville Municipal Development Corporation be combined into one promissory note in form and substance satisfactory to the Treasurer and Town Solicitor. That the 2021-2023 Oakville Municipal Development Corporation Business Plan be received.

That the confidential resolution submitted by the Chair of the Advisory and Nominating Committee with respect to the appointment of directors and the Chair of Oakville Enterprises Corporation, attached as Confidential Appendix A, be approved: Names of Directors Name of Chair Mayor Robert Burton David Brennan Jane Clohecy Michael Russill David Pasieka Lucia Casacia Jane Allen Helen Palmer Sheryl Watson That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

That the recommendation contained in the confidential report dated May 18, 2021, from the Finance Department, be approved.

That, in accordance with Section 2(2) of the Procedure By-law, the rules of procedure established in Section 17.(2) be waived to permit consideration of a new item of business to be added to the agenda this evening.

That Section 17(2) of the Procedure By-law be waived to allow a new item of business to be added to the agenda. That the GEP Chucky Inc. film request for night filming activity, as detailed in the May 21st, 2021 report from the Economic Development and Corporate Strategy department, be approved. That the Director of Transportation and Engineering be given delegated authority to approve operational aspects of commercial filming including the use of special effects; hours of filming; and notification and consent.

That this committee rise and report.

That the report and recommendations of the Committee of the Whole be approved.

That, in accordance with Section 2(2) of the Procedure By-law, the rules of procedure established in Section 14.1(2) be waived to permit consideration of the following Notice of Motion upon its introduction today.

WHEREAS the shift to online retail has transformed the warehousing and distribution industries; WHEREAS concerns have been raised that the current zoning definition of “warehouse” does not adequately reflect the current practices of the industry; WHEREAS a review of the Comprehensive Zoning By-law is required following an Official Plan Review; and WHEREAS the Town of Oakville is currently reviewing its Official Plan; THEREFORE BE IT RESOLVED that staff undertake a review of the employment and industrial uses, such as warehousing and distribution industries, with the Zoning By-law review following the completion of the Official Plan Review.

That staff report on the future of Reservoir Park in Ward 5 and the potential for acquisition from the Region of Halton for future use as a playground and or splash pad.

That the by-laws noted above (with the exception of By-laws 2021-080, 2021-081 and 2021-082) be passed.

Council Minutes May 25, 2021 1. That the application (File No.: Z.1424.10) submitted by Matam Holdings Inc. to remove the “H21” holding provision from a portion of the lands known as 1388 Dundas Street West, be approved; and 2. That By-law 2021-083, a by-law to remove the “H21” holding provision from a portion of the lands municipally known as 1388 Dundas Street West, from Zoning By-law 2014-014, as amended, be passed.

1. That the request for an amendment to the Sign By-law 2018-153 to permit two Entrance Canopy signs to project below the canopy and to all a 7.34 meter sign height which is 63.1% increase over the maximum permitted sign height of 4.5 meter under the Sign By-law for an entrance canopy sign located at 2441 Lakeshore Road West, be approved. 2. That By-law 2021-094, A by-law to amend By-law 2018-153 – A By- law to prohibit and regulate signs within the Town of Oakville be passed, permitting the following: a. the exception in Recommendation 1 b. That the applicant shall comply with subsection 15(e) of Sign By- law 2018-153 and provide notice of the amendment being sought to all residents within 120.0m of the location where the signs are proposed; and c. Notwithstanding recommendation 2(a), the applicant may erect the signs that are the subject of Section 1 of this By-law at its own risk prior to the termination of the notice period, being June 15, 2021. d. Should objections to the signs that are the subject of Section 1 of this Bylaw be filed by the residents, the applicant shall remove said signs at the request of the Town at their own expense. e. If the signs that are the subject of Section 1 of this By-law are not removed by the applicant, the Town may take all necessary steps to bring the lands into compliance with Sign By-law 2018-153, in accordance with subsections 18(4), 18(5) and 21(4) of Council Minutes May 25, 2021 Administrative Penalties for Non-Parking Violations and

1. That the report from the Parks and Open Space department dated May 11, 2021, be received. 2. That staff proceed with Option 4 as outlined in the staff report, to approve the removal of crabapple trees with the requirement of the Council Minutes May 25, 2021 resident to pay for the cost of the tree removal, stumping and canopy replacement.

Council Minutes May 25, 2021 1. That the Project File Report project file and the preferred planning solutions for the stabilization and rehabilitation of Shorewood Promenade shoreline as outlined in the staff report from the Transportation and Engineering Department dated May 11, 2021, be received; and 2. That the Notice of Completion for the Shorewood Promenade Shoreline Rehabilitation Study, Project File Report be published commencing the mandatory public review period (30 days commencing – June 1, 2021 to June 30, 2021).

1. That the presentation from Rob Lister, President and CEO of Oakville Enterprises Corporation (OEC) regarding the annual business and financial update, be received. 2. That the resolutions as submitted by the Board Chair of Oakville Enterprises Corporation in the correspondence to the Mayor and Members of Council dated May 7, 2021, with regard to the following matters be approved; Council Minutes May 25, 2021 a. The appointment of auditors of the Oakville Enterprises Corporation; and b. The compensation for Directions of Oakville Enterprises Corporation and it's affiliates be approved, attached as Appendix A. c. The acceptance of the consolidated audited financial statements of Oakville Enterprises Corporation for the ended December 31, 2020, attached as Appendix B. 3. That the Mayor as shareholder representative pursuant to the Shareholder Declaration, be authorized to sign the resolutions for and on behalf of the Town in its capacity as the sole shareholder.

Council Minutes May 25, 2021 That this meeting proceed into a Committee of the Whole session.

Council Minutes May 25, 2021 That the report and recommendations of the Committee of the Whole be approved.

Recovery of Sport in Oakville To support the recovery of sport in Oakville and maximize the use of indoor and outdoor sport facilities, Council requests that staff conduct a review of the Town’s Facility Allocation Policy in consultation with community sports organizations; and report back to Council on recommended policy updates including municipal policy comparator information, summary of consultation results with community sport organizations, identification of any impacts to sports organization access to town assets and alignment with the town’s Recovery Framework by the end of 2021.

Future Uses for Reservoir Park That staff report on the future of Reservoir Park in Ward 5 and the potential for acquisition from the Region of Halton for future use as a playground and or splash pad.