Council

That the minutes of the regular session of Council dated December 19, 2022, be approved. That the minutes of the Planning and Development session of Council dated January 23, 2023, be approved.

That this meeting proceed into a Committee of the Whole session.

That the installation of a plaque at Bronte Veterans Garden in recognition of the contribution of (former) Councillor Ralph Robinson be approved. That the re-naming of Bronte Veterans Garden to Ralph Robinson Memorial Veterans Garden be

That updates to the Financial Operation Control Policy be approved, and that updates to the related procedures be received: Banking Services Procedure; External Auditors - Year End Procedure; Accounts Payable Procedure; Accounts Receivable Procedure; Petty Cash Procedure; and Cash Handling Procedure. That updates to the Development Charge Interest Procedure be received. That the Occupational Health, Safety and Workplace Violence Policy and related Workplace Violence Procedure be approved.

That By-law 2023-006 be passed authorizing the temporary borrowing of monies to meet current expenditures should the need arise in 2023, until taxes are collected and other revenues are received.

That staff be authorized to execute the Burnhamthorpe Road construction cost sharing agreement with Milton.

That the 2023 Community Spirit Awards Update report be received. That the current citizen members of the Community Spirit Awards (CSA) Selection Committee as listed below, be reappointed to the Committee until the end of 2023: a. July Lilly b. Cindy Heinz c. David White d. Cara Penkett That the Clerk’s department advertise during the third quarter of 2023 for new appointments to the Community Spirit Awards (CSA) Selection Committee to be appointed for the remaining term of Council, 2024 to 2026.

That the Audit Planning Report prepared by KPMG for the 2022 fiscal year be received.

WHEREAS the Town of Oakville has declared a Climate Emergency; WHEREAS Election signs that are placed on municipal property are overwhelmingly made with plastics having a negative impact on our environment; WHEREAS Election signs have become a visual clutter on our roadways often distracting drivers and causing blight; WHEREAS neighbouring municipalities including Burlington, Mississauga, Brampton and the Region of Halton have all banned election signs from the public right of way; WHEREAS election sign bylaws are often broken and enforcement cannot keep up with infractions; WHEREAS section 11 of the Municipal Act, 2001 S.O. 2001 c. 25, as amended authorizes municipalities to pass by-laws respecting signs; WHEREAS subsection 63(1) of the Municipal Act, 2001 S.O. 2001, c. 25, as amended provides that a By-law may prohibit or regulate the placing or standing of an object on or near a highway, and may provide for the removal and impounding or restraining and immobilizing any object placed or standing on or near a highway; WHEREAS Council deems it necessary and in the public interest to regulate election signs; and WHEREAS a stand-alone by-law to regulate election signs will help candidates, campaign teams, and the public readily access election sign provisions; THERFORE BE IT RESOLVED THAT: No person shall display an Election Sign at any location other than entirely on private property; No person shall display an Election Sign on private property without the permission or consen

That the information provided from the public and Council be received.

That the Town enter into an Energy Infrastructure Contract (EIC) over a twenty (20) year period with the successful proponent of RFP-48-2021 for the provision of Energy Infrastructure to Oakville Transit for the electrification of the transit fleet. That the Town enter into an Energy Services Agreement (ESA) for a term of twenty (20) years with the successful proponent of RFP-48-2021 for the Provision of Energy Services for Oakville Transit for the electrification of the transit fleet. That the Town enter into a design-build agreement with the successful proponent of RFP-48-2021 to expand the existing transit facility and accommodate the energy infrastructure for electrifying the transit fleet. That the EIC, ESA, and design-build agreements be executed in accordance with By-law 2013-057. That staff be directed to continue exploring funding opportunities and evaluate the potential buy-out options outlined in the agreements.

That a Special Committee of Council be appointed to consider and report back to the February 27, 2023 or March 27, 2023 Council meeting, the citizen appointments to the Accessibility Advisory Committee, Committee of Adjustment, Heritage Oakville Advisory Committee and the Oakville Public Library Board of Directors, consisting of the Mayor and seven members (one representing each Ward).

That the following members be appointed to the Special Committee of Council: Mayor Burton Councillor McNeice - Ward 1 Councillor Chisholm - Ward 2 Councillor Gittings - Ward 3 Councillor Longo - Ward 4 Councillor Knoll - Ward 5 Councillor Adams - Ward 6 Councillor Nanda - Ward 7

That the minutes of the Accessibility Advisory Committee meeting of December 8, 2022, be received.

That this committee rise and report.

That the report and recommendations of the Committee of the Whole be approved.

WHEREAS the Oakville Blades have submitted a bid to host the 2024 Centennial Cup at the Sixteen Mile Sports Complex to Hockey Canada; WHEREAS Oakville is a hockey town and the Sixteen Mile Sports Complex is the ideal host location for the 2024 Centennial Cup; WHEREAS the state-of-the-art facility offers all of the amenities needed to comfortably host all 10 participating teams and the tens of thousands of spectators throughout the tournament; WHEREAS when the concept for Sixteen Mile Sports Complex was originally conceived, it was for hosting events such as the 2024 Centennial Cup as part of the town’s vision to become a leading destination for national and international tournaments and events; WHEREAS the Centennial Cup tournament will attract: a minimum of 42,500 spectators, a minimum of 3082 hotel room nights and Hockey Canada predicts upwards of a positive $5 million economic impact for the 2024 event; WHEREAS the Council for the host city of Estevan, Saskatchewan committed $150,000 over two years to be the top sponsors of the 2022 Centennial Cup national Junior A hockey championship after they were awarded the tournament; AND WHEREAS hosting the 2024 Centennial Cup will give the Town national exposure and will deliver economic spin-offs and benefits for our local restaurants, businesses and hospitality industry. NOW THEREFORE BE IT RESOLVED THAT the Town of Oakville and Town Council support the Oakville Blades’ bid to host the 2024 Centennial Cup; AND THAT staff report b

WHEREAS the Government of Ontario has enacted Bill 3 Strong Mayors, Building Homes Act 2022 and Bill 39 Better Municipal Governance Act 2022, AND WHEREAS these bills amend various statutes with respect to special powers and duties of heads of council, AND WHEREAS these special powers have been applied to the City of Toronto and the City of Ottawa and are intended to include additional municipalities in future, AND WHEREAS Bills 3 and 39 give Mayors additional authority and powers including the capacity to veto some decisions of Council, the ability to pass and repeal bylaws with only one-third support of Council, the power to propose and adopt Municipal budgets, the faculty to hire, dismiss and direct senior staff to develop policy proposals, the authority to create or re-organize municipal departments and the power to create committees and choose the chairs of same, AND WHEREAS, advancing the power of Mayors while depleting authority and powers from Councils undermines the ability of Ward Councillors to effectively represent their constituencies, AND WHEREAS increased asymmetry of power at the Council table diminishes local representation and local democracy, AND WHEREAS no public consultation or debate with elected Council or citizens was undertaken in devising or enacting these fundamental changes to our governance, AND WHEREAS the Province asserts these powers will allow more homes to be built, AND WHEREAS no evidence has been provided to support this claim. THEREFORE, BE

That the by-laws noted above be passed.

1. That updates to the Financial Operation Control Policy be approved, and that updates to the related procedures be received: a. Banking Services Procedure; b. External Auditors - Year End Procedure; c. Accounts Payable Procedure; d. Accounts Receivable Procedure; e. Petty Cash Procedure; and f. Cash Handling Procedure. 2. That updates to the Development Charge Interest Procedure be received. 3. That the Occupational Health, Safety and Workplace Violence Policy and related Workplace Violence Procedure be approved.

Council Minutes - January 30, 2023 That By-law 2023-006 be passed authorizing the temporary borrowing of monies to meet current expenditures should the need arise in 2023, until taxes are collected and other revenues are received.

1. That the Town enter into an Energy Infrastructure Contract (EIC) over a twenty (20) year period with the successful proponent of RFP-48-2021 for the provision of Energy Infrastructure to Oakville Transit for the electrification of the transit fleet. 2. That the Town enter into an Energy Services Agreement (ESA) for a term of twenty (20) years with the successful proponent of RFP- Council Minutes - January 30, 2023 48-2021 for the Provision of Energy Services for Oakville Transit for the electrification of the transit fleet. 3. That the Town enter into a design-build agreement with the successful proponent of RFP-48-2021 to expand the existing transit facility and accommodate the energy infrastructure for electrifying the transit fleet. 4. That the EIC, ESA, and design-build agreements be executed in accordance with By-law 2013-057. 5. That staff be directed to continue exploring funding opportunities and evaluate the potential buy-out options outlined in the agreements.

That the following members be appointed to the Special Committee of Council: Mayor Burton Councillor McNeice - Ward 1 Councillor Chisholm - Ward 2 Councillor Gittings - Ward 3 Council Minutes - January 30, 2023 Councillor Longo - Ward 4 Councillor Knoll - Ward 5 Councillor Adams - Ward 6 Councillor Nanda - Ward 7

That in accordance with Section 2(2) of the Procedure By-law, Section 14.1(2) of the Procedure By-law be waived to permit consideration of the Notice of Motion regarding Item 15.2 - In Opposition to Bill 3, Strong Mayors, Building Homes Act, 2022 and Bill 39, Better Municipal Governance Act, 2022, upon its introduction this evening.

WHEREAS the Government of Ontario has enacted Bill 3 Strong Mayors, Building Homes Act 2022 and Bill 39 Better Municipal Governance Act 2022, Council Minutes - January 30, 2023 AND WHEREAS these bills amend various statutes with respect to special powers and duties of heads of council, AND WHEREAS these special powers have been applied to the City of Toronto and the City of Ottawa and are intended to include additional municipalities in future, AND WHEREAS Bills 3 and 39 give Mayors additional authority and powers including the capacity to veto some decisions of Council, the ability to pass and repeal bylaws with only one-third support of Council, the power to propose and adopt Municipal budgets, the faculty to hire, dismiss and direct senior staff to develop policy proposals, the authority to create or re-organize municipal departments and the power to create committees and choose the chairs of same, AND WHEREAS, advancing the power of Mayors while depleting authority and powers from Councils undermines the ability of Ward Councillors to effectively represent their constituencies, AND WHEREAS increased asymmetry of power at the Council table diminishes local representation and local democracy, AND WHEREAS no public consultation or debate with elected Council or citizens was undertaken in devising or enacting these fundamental changes to our governance, AND WHEREAS the Province asserts these powers will allow more homes to be built, AND WHEREAS no evidence has been provided t

That the by-laws noted above be passed. Council Minutes - January 30, 2023